def14a
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment No. )
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Filed by the
Registrantþ
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Filed by a Party other than the
Registranto
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Check the appropriate box:
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o Preliminary
Proxy Statement
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o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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þ Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to Rule 14a-11(c) or Rule 14a-12
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FAUQUIER BANKSHARES, INC.
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
þ No fee required.
o Fee computed on table
below per Exchange Act Rules 14a-6(i)(1) and 0-11.
(1) Title of each class of securities to which transaction
applies:
(2) Aggregate number of securities to which transaction
applies:
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(3) |
Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (Set forth the amount on
which the filing fee is calculated and state how it was
determined): |
(4) Proposed maximum aggregate value of transaction:
(5) Total fee paid:
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for
which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the form or
schedule and the date of its filing. |
(1) Amount previously paid:
(2) Form, schedule or registration statement no.:
(3) Filing party:
(4) Date filed:
Fauquier
Bankshares, Inc.
10 Courthouse Square
Warrenton, Virginia 20186
April 13, 2006
Fellow Shareholders:
You are cordially invited to attend the Annual Meeting of Shareholders (the Annual Meeting) of
Fauquier Bankshares, Inc. (the Company), the holding company for The Fauquier Bank (the Bank),
to be held on May 16, 2006, at 11:00 a.m., Eastern Time, at The Fauquier Springs Country Club,
Springs Road, Warrenton, Virginia.
The enclosed Notice of Annual Meeting and proxy statement describe the formal business to be
transacted at the Annual Meeting. Directors and officers of the Company, as well as a
representative of Smith Elliott Kearns & Company, LLC, the Companys independent accountants, will
be present at the Annual Meeting to respond to any questions that shareholders may have regarding
the business to be transacted. Detailed information relating to the Companys activities and
operating performance is contained in our 2005 Annual Report, which is also enclosed.
Your vote is important. Whether or not you expect to attend, please sign, date and return the
enclosed proxy card promptly in the postage-paid envelope provided so that your shares will be
represented. If your shares are held in the name of a broker or other nominee, you should instruct
your broker or nominee how to vote on your behalf, or, if you plan to attend the meeting and wish
to vote in person, bring with you a proxy or letter from your broker or nominee to confirm your
ownership of shares.
On behalf of the Board of Directors and all of the employees of the Company and the Bank, I thank
you for your continued interest and support.
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Sincerely yours, |
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/s/ C. Hunton Tiffany |
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C. Hunton Tiffany |
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Chairman |
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Fauquier Bankshares, Inc. |
Fauquier Bankshares, Inc.
10 Courthouse Square
Warrenton, Virginia 20186
(540) 347-2700
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held Tuesday, May 16, 2006
Warrenton, Virginia
April 13, 2006
To the Shareholders of Fauquier Bankshares, Inc.:
NOTICE is hereby given that the Annual Meeting of Shareholders of Fauquier Bankshares, Inc. (the
Company) will be held at The Fauquier Springs Country Club, Springs Road, Warrenton, Virginia, on
Tuesday, May 16, 2006, at 11:00 a.m., Eastern Time (the Annual Meeting), for the following
purposes:
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To elect four Class I directors to serve until the 2009 Annual Meeting of
Shareholders of the Company or until their successors are duly elected and qualify. |
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To ratify the selection of Smith Elliott Kearns & Company, LLC as the Companys
independent public accountants to audit the books of the Company and its subsidiary for
the current year. |
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To transact such other business as may properly come before the Annual Meeting
or any adjournments thereof, including whether or not to adjourn the Annual Meeting. |
The Board of Directors has fixed the close of business on March 17, 2006, as the record date for
determining shareholders entitled to notice of, and to vote at, the Annual Meeting.
A copy of the annual report of the Company for the year ended December 31, 2005, a proxy card and a
proxy statement accompany this notice.
It is important that your shares be represented at the meeting. Whether or not you expect to be
present in person, please complete, sign, date, and promptly mail the enclosed proxy card.
A return envelope is enclosed for your convenience that requires no postage if mailed within the
United States. If you are present at the meeting, you may, if you wish, withdraw your proxy and
vote your shares personally. Any shareholder giving a proxy has the right to revoke it at any time
before it is exercised by providing written notice to the Secretary of the Company.
If your shares are held in a brokerage account or by a bank or other nominee, you are considered
the beneficial owner of shares held in street name, and these proxy materials are being forwarded
to you by your broker or nominee. Your name does not appear on the register of shareholders and in
order to be admitted to the meeting, you must bring a proxy or letter showing that you are the
beneficial owner of the shares. Unless you have obtained a proxy from your broker or nominee, you
will not be able to vote at the meeting and should instruct your broker or nominee how to vote on
your behalf.
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Fauquier Bankshares, Inc. |
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By Order of the Board of Directors |
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/s/ Edna T. Brannan |
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Edna T. Brannan, Secretary |
Fauquier Bankshares, Inc.
10 Courthouse Square
Warrenton, Virginia 20186
(540) 347-2700
PROXY STATEMENT
SOLICITATION AND VOTING OF PROXIES
This proxy statement is furnished in connection with the solicitation of proxies by the Board of
Directors of Fauquier Bankshares, Inc. (the Company) for use at the Annual Meeting of
Shareholders (the Annual Meeting) to be held at The Fauquier Springs Country Club, Springs Road,
Warrenton, Virginia, on Tuesday, May 16, 2006 at 11:00 a.m., Eastern Time, and at any adjournments
thereof.
The cost of proxy solicitation will be borne by the Company. Additional solicitations may be made
by letter, e-mail, telephone or facsimile by the Company or by its directors or regular employees,
without additional compensation.
The Company began mailing this proxy statement and the form of proxy solicited hereby to its
shareholders on or about April 13, 2006.
Any proxy given pursuant to this solicitation may be revoked by the person executing it at any time
prior to its exercise by submitting to the Secretary of the Company a written notice of revocation
or a properly-executed proxy bearing a later date, or by attending the Annual Meeting and voting in
person. Proxies will extend to, and will be voted at, any properly adjourned session of the Annual
Meeting.
VOTING SECURITIES
As of March 17, 2006, the record date fixed for the determination of shareholders entitled to
notice of, and to vote at, the Annual Meeting, there were 3,473,179 outstanding shares of common
stock, which is the only class of stock of the Company. Each share of common stock is entitled to
one vote on each matter to be voted upon at the Annual Meeting. Shares of stock represented by
valid proxies received pursuant to this solicitation, and not revoked before they are exercised,
will be voted as specified therein. If no specification is made, shares represented by signed
proxy cards will be voted for the election of each of the nominees for director named in this proxy
statement and for the ratification of the selection of Smith Elliott Kearns & Company, LLC as the
Companys independent public accountants.
The presence, in person or by proxy, of the holders of at least a majority of the total number of
shares of common stock entitled to vote is necessary to constitute a quorum at the Annual Meeting.
In the event that there are not sufficient votes for a quorum, or to approve or ratify any matter
being presented at the time of the Annual Meeting, the Annual Meeting may be adjourned in order to
permit further solicitation of proxies.
As to the election of directors, the proxy card being provided by the Board of Directors enables a
shareholder to vote FOR the election of the nominees proposed by the Board of Directors or to
WITHHOLD AUTHORITY to vote for one or more of the nominees being proposed. Under Virginia law,
if a quorum is present, the nominees receiving the greatest number of affirmative votes cast at the
Annual Meeting will be elected directors; therefore, votes withheld will have no effect. Approval
of any other matter requires that the matter receive more votes FOR than votes AGAINST the
matter. Thus, although abstentions and broker non-votes (shares held by customers which may not be
voted on certain matters because the broker has not received specific instructions from the
customers) are counted for purposes of determining the presence or absence of a quorum for the
transaction of business at the meeting, they are generally not counted for purposes of determining
whether a matter has been approved, and therefore have no effect.
PROPOSAL ONE:
ELECTION OF CLASS I DIRECTORS
The Companys articles of incorporation provide that the Board of Directors of the Company is
classified into three classes (I, II and III), with one class being elected every year for a term
of three years. In addition, under Virginia law, a director appointed to the Board of Directors in
between meetings of the shareholders must stand for re-election at the next annual meeting of
shareholders. The Board of Directors currently consists of twelve directors, plus three directors
emeritus, Messrs. Green, Lees and Ross. Messrs. Green and Lees, who retired from the board in 2005
and no longer vote as directors, attended board meetings and received fees for meeting attendance.
The terms of office of the Class I directors expire this year.
Messrs. Adams, Lawrence, Norman and Tiffany, each of whom currently serves as a Class I director,
are proposed for election as Class I directors. If elected, these individuals shall hold office
until the 2009 Annual Meeting and until their successors shall have been elected and shall qualify.
Certain information is set forth below concerning the four nominees for election at the 2006 Annual
Meeting, as well as the other Class II and III Directors who will continue in office until the 2007
and 2008 Annual Meetings, respectively.
Nominees for Election at 2006 Annual Meeting
Class I (To Serve Until the 2009 Annual Meeting)
John B. Adams, Jr., 61, has been a director of the Company since 2003 and a director of the Bank
since 2002. He was elected Vice Chairman of the Bank in January 2004. Mr. Adams was employed as
President and Chief Executive Officer of Bowman Distillery from 1989 through October 2003. Mr.
Adams serves as President and Chief Executive Officer of Bowman Companies, primarily a family real
estate holding company, and is a director of Universal Corporation, headquartered in Richmond,
Virginia.
C. H. Lawrence, Jr., 61, has been a director of the Company since 1984 and a director of the Bank
since 1980. Mr. Lawrence is a consultant and has been an independent contractor with the Bank
since February 1998. He was owner and general manager of Country Chevrolet, Inc. from 1976 to
1997. Mr. Lawrence served as Chairman of the Bank from March 1996 to March 1997.
John J. Norman, Jr., 43, has been a director of the Company and a director of the Bank since 1998.
Mr. Norman has served as President and Principal Broker of Norman Realty, Inc., a commercial real
estate sales and leasing brokerage in Manassas, Virginia, since June 2001. He served as Vice
President and Associate Broker for Norman Realty, Inc. from 1991 to June 2001, and as a sales agent
of the company from 1989 to 1991.
C. Hunton Tiffany, 66, has been a director of the Company since 1984 and a director of the Bank
since 1974. He has been Chairman of the Company since March 1996 and of the Bank since March 1997.
He served as Chief Executive Officer of the Bank from 1982 through May 2003, and of the Company
from 1984 through May 2004. He also served as President of the Company from 1984 through June
2003, and as President of the Bank from 1982 through January 2002. He was Executive Vice
President from 1974 to 1982, and has served in various other capacities with the Bank since being
hired in 1965.
Directors Continuing in Office After 2006 Annual Meeting
Class II (Terms Expire in 2007)
Randy K. Ferrell, 55, has been a director of the Company since 2003 and a director of the Bank
since 2002. He has been President of the Company since May 2003 and Chief Executive Officer since
June 2004. He has been Chief Executive Officer of the Bank since June 2003, and President of the
Bank since 2002. He served as Senior Vice President of the Company from 1994 to May 2003. Mr.
Ferrell was Chief Operating Officer of the Bank from 2002 to June 2003, Executive Vice President of
the Bank, Commercial and Retail Banking and Management Information Systems from 2001 to 2002, and
Senior Vice President, Commercial Lending from 1994 to 2001.
Stanley C. Haworth, 81, has been a director of the Company since 1984 and a director of the Bank,
since 1971. Mr. Haworth has been an independent auctioneer since 1955 and the owner and general
manager of Warrenton Nurseries since 1960.
Brian S. Montgomery, 53, has been a director of the Company and a director of the Bank since 1990.
Mr. Montgomery has been owner and President of Warrenton Foreign Car, Inc. and Montgomery Auto
Parts, both located in Warrenton, Virginia, since 1972.
Harold P. Neale, 84, has been a director of the Company since 1984 and a director of the Bank since
1971. Mr. Neale has been a self-employed dairy farmer in Fauquier County, Virginia since 1965.
Pat H. Nevill, 59, has been a director of the Company and a director of the Bank since 1993. Ms.
Nevill was associated with The Stable Door, Ltd., a retail clothing, gifts and tack sales business
located in Warrenton, Virginia, as co-owner, director and Secretary-Treasurer, from 1976 until the
business was closed in 2003.
Class III (Terms Expire in 2008)
Douglas C. Larson, 59, has been a director of the Company and a director of the Bank since
1996. Mr. Larson has been Vice President of the Piedmont Environmental Council since December
2000. The Piedmont Environmental Council is a non-profit organization working to promote and
protect the natural resources, the rural economy, the history and the beauty of the nine county
Piedmont region. From 1977 through November 2000, he served in various capacities at the Airlie
Foundation, a conference and research center in Fauquier County, Virginia.
Randolph T. Minter, 46, has been a director of the Company and a director of the Bank since 1996.
Mr. Minter has been President and owner of Moser Funeral Home, Inc. since 1986, having worked prior
to that time in various positions at the funeral home since 1980. He also has owned and operated
Bright View Cemetery, Inc. in Fauquier County, Virginia since 1990.
H. Frances Stringfellow, 67, has been a director of the Company since 1999 and a director of the
Bank since 2000. Ms. Stringfellow served as Secretary of the Company from 1991 to May, 2004.
She was an independent contractor administrative consultant to the Bank from June 1999 through
December 2002, focusing on internal audit and strategic planning support. Ms. Stringfellow was
employed by the Bank and served in various executive and other positions from 1986 until she
retired as Senior Vice President, Administrative Services, in May 1999.
The Board recommends that the shareholders vote FOR the above nominees as directors. The persons
named in the proxy will vote for the election of the above nominees unless authority is withheld.
The Board of Directors has no reason to believe that any of the above nominees will be unable to
serve as a director.
However, if any should be unable for any reason to accept the nomination or
election, it is the intention of the persons named in the proxy to vote those proxies authorizing
them to vote for the election of directors for the election of such other person or persons as the
Board of Directors may in its discretion recommend.
MEETINGS AND COMMITTEES OF THE BOARD OF DIRECTORS
Independence. A majority of the directors are independent directors as defined by the listing
standards of the NASDAQ Stock Market , and the Board of Directors has determined that these
independent directors have no relationships with the Company that would interfere with the exercise
of their independent judgment in carrying out the responsibilities of a director. The independent
directors are Messrs. Adams, Haworth, Larson, Lawrence, Minter, Montgomery, Neale, and Norman, and
Mses. Nevill and Stringfellow.
Shareholder Communications with the Board of Directors. Any shareholder who wishes to contact the
Board of Directors or any of its members may do so by writing to Fauquier Bankshares, Inc., Board
of Directors, c/o Secretary, 10 Courthouse Square, Warrenton, VA 20186. The Secretary of the
Company will promptly forward all such communications to the specified addressees. Communications
may also be directed to the Board of Directors through our website: www.fauquierbank.com, under
Contact Us. Emails sent through our website clearly addressed to the Board of Directors or to a
specific director will be forwarded by our webmaster as indicated.
Meetings and Attendance. During the year ended December 31, 2005, the Board of Directors held nine
meetings. Each director attended at least 75% of the aggregate of: (1) the number of Board
meetings held during the period in which he or she has been a director and (2) the number of
meetings of all committees on which he or she served.
The Company has not adopted a formal policy on board members attendance at our annual meetings of
shareholders, although all board members are encouraged to attend. All board members attended our
2005 annual meeting of shareholders.
Audit Committee. The Board has an Audit Committee, composed entirely of directors who satisfy the
independence and financial literacy requirements for audit committee members under the NASDAQ
listing standards and applicable SEC regulations. In addition, at least one member of the Audit
Committee has past employment experience in finance or accounting or comparable experience which
results in the individuals financial sophistication. The Audit Committee is responsible for the
appointment, compensation and oversight of the work performed by the Companys independent
registered public accounting firm. The Audit Committee held six official meetings and several
informal discussions in fiscal 2005. The Audit Committee report is set forth below. The members
of the Audit Committee are Messrs. Adams, Haworth, Larson, Neale and Norman, and Ms. Stringfellow.
The Board of Directors has determined that Ms. Stringfellow and Mr. Norman qualify as audit
committee financial experts as defined by SEC regulations and has designated them as the Companys
Audit Committee Financial Experts.
Compensation and Benefits Committee. Executive compensation is primarily paid by the Bank. The
Company has a Compensation and Benefits Committee, whose sole function is to act with respect to
the Fauquier Bankshares, Inc. Director Deferred Compensation Plan, and the Fauquier Bankshares,
Inc. Omnibus Stock Ownership and Long Term Incentive Plan. The committee, composed entirely of
independent directors, held five official meetings and several informal discussions in fiscal 2005.
The members of the Companys Compensation and Benefits Committee are Messrs. Adams, Haworth,
Larson, Minter, and Montgomery, and Mses. Nevill and Stringfellow.
These same directors serve as the Banks Compensation and Benefits Committee, which approves the
policies under which compensation is awarded to the Banks Chief Executive Officer and to the
Banks other
executive officers and oversees the administration of executive compensation programs.
The Banks Compensation and Benefits Committee held five official meetings and several informal
discussions during fiscal 2005.
Committee on Board Governance. The Board has a Committee on Board Governance, which is responsible
for evaluating the Boards structure, personnel and processes. The members of the Committee on
Board Governance are Messrs. Ferrell, Lawrence, Montgomery, Norman, and Tiffany and Ms.
Stringfellow. The Committee on Board Governance held five official meetings and several informal
discussions in fiscal 2005.
Nominating Committee. The Board established a Nominating Committee in December 2003, composed
entirely of independent directors, to be responsible for making recommendations to the full Board
regarding nominations of individuals for election to the Board of Directors. The members of the
Nominating Committee are Messrs. Adams, Larson, Minter, Montgomery and Norman. During 2005, the
Committee held three official meetings and several informal discussions. The committee operates
pursuant to a written charter adopted by the Board, a copy of which was attached to the Companys
2005 proxy statement as Appendix A. The Nominating Committee reviews and reassesses the charter
annually and recommends any changes to the Board for approval.
Qualifications for consideration as a director nominee may vary according to the particular areas
of expertise being sought as a complement to the existing Board composition. The committee
generally reviews a potential candidates background, experience and abilities, the contributions
the individual could be expected to make to the collective functioning of the Board and the needs
of the Board at the time. During 2005, the Board adopted Corporate Governance Guidelines for the
Company, which outline certain specific criteria that the Board seeks to attract, which include (i)
a commitment to the Companys purpose and to all stakeholders equally; (ii) informed, mature and
practical judgment developed as a result of management or policy-making experience; (iii) business
acumen, with an appreciation of the major issues facing a Company of comparable size and
sophistication; (iv) financial literacy in reading and understanding key performance reports; (v)
integrity and an absence of conflicts of interest; (vi) visionary thinking and strategic planning
expertise; (vii) ability to influence others; (viii) strong organizational and self-management
skills; (ix) being independent according to NASDAQ listing standards; (x) having sufficient time to
prepare and meet Board commitments; and (xi) meeting age limit requirements.
The committee will consider candidates for directors proposed by shareholders. The committee has
no formal procedures for shareholders to submit candidates for consideration, and, until otherwise
determined, will accept written submissions that include the name, address and telephone number of
the proposed nominee, along with a brief statement of the candidates qualifications to serve as a
director. All such shareholder recommendations should be submitted to the attention of the
Chairman, Nominating Committee, Fauquier Bankshares, Inc., 10 Courthouse Square, Warrenton, VA
20186, and must be received no later than February 12, 2007 in order to be considered for the next
annual election of directors. Any candidates submitted by a shareholder are reviewed and
considered in the same manner as all other candidates. The current nominees for Class I members of
the Board of Directors were approved on the recommendation of the Nominating Committee.
In addition, in accordance with the bylaws of the Company, any shareholder entitled to vote in the
election of directors generally may directly nominate one or more persons for election as directors
at an Annual Meeting if the shareholder gives written notice of his or her intent to make such
nomination. In accordance with the Companys bylaws, a shareholder nomination must include (i) the
name and address of the shareholder who intends to make the nomination and of the person(s) to be
nominated, (ii) a representation that the shareholder is an owner of common stock of the
Corporation, entitled to vote, and intends to appear at the Annual Meeting (in person or by proxy)
to nominate the individual(s) specified in the notice, (iii) a description of all arrangements or
understandings between the shareholder and each
nominee for director pursuant to which the nomination(s) are made by the shareholder, (iv) such
other information regarding such nominee proposed by the shareholder as required in the proxy rules
of the Securities and Exchange Commission including the amount and nature of each nominees
beneficial
ownership, age and principal occupation for the past five years, and (v) the written
consent of each nominee to serve as a director of the Company if so elected. All such nominations
for the 2007 Annual Meeting must be in proper written form and received by the Secretary of the
Company by March 14, 2007.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Pursuant to Section 16(a) of the Securities Exchange Act of 1934, officers, directors and
beneficial owners of more than 10% of the Companys common stock are required to file reports on
Forms 3, 4 and 5 with the Securities and Exchange Commission to report their beneficial ownership
of the Companys common stock as well as certain changes in such beneficial ownership. Based
solely upon the Companys review of such reports, the Company believes that no officer, director or
more than 10% beneficial owner failed to file required reports on Forms 3, 4 or 5 on a timely basis
with respect to the fiscal year ended December 31, 2005.
COMPENSATION OF MANAGEMENT
Directors Compensation
Retainer. Non-employee directors of the Company received an annual retainer of $5,000 for service
during 2005, and will receive the same amount for 2006.
Meeting Fees. During 2005, non-employee directors of the Company received a fee of $200 for each
Board and committee meeting attended. Non-employee directors of the Bank received a fee of $500
for each Bank Board meeting and $200 for each Bank committee meeting attended. Directors Emeritus
received fees only for Board meetings attended. Beginning June 1, 2006, non-employee directors of
the Company will receive a fee of $300 for each Board and committee meeting attended, with the
Chairmen of the Audit Committee, the Compensation and Benefits Committee and the Committee on Board
Governance receiving $400 per committee meeting attended. Non-employee directors of the Bank will
receive a fee of $500 for each Bank Board meeting and $300 for each Bank committee meeting
attended. Directors Emeritus will receive fees only for Board meetings attended. However, no
director may receive fees for more than two meetings held in any one day. Directors who are also
employees of the Company or the Bank receive no additional compensation for their services as
directors.
Chairmans Compensation. Effective June 1, 2006, Mr. Tiffany, the Chairman of the Board of
Directors will cease to be an employee of the Company and the Bank and will begin to receive
compensation for his service as a non-employee director of the Company and the Bank. As Chairman
of the Companys Board of Directors, Mr. Tiffany will receive an annual retainer of $35,000, and as
Chairman of the Banks Board of Directors he will receive a $5,000 annual retainer, in each case
prorated for a partial year in 2006. The Chairman will receive the same Board meeting attendance
fees as other non-employee directors of the Company and the Bank. He will not receive fees for
Company or Bank committee attendance, unless he is Chairman of the committee. At Mr. Tiffanys
request, he will not receive non-employee director equity compensation under the Omnibus Plan
described below, but the approximate value of such compensation is included in the Chairman fees
described above.
Director Deferred Compensation Plan. The Company has a Director Deferred Compensation Plan (the
Deferred Compensation Plan), pursuant to which any non-employee director of the Company or the
Bank may elect to defer receipt of all or any portion of his or her compensation as a director. A
participating director may elect to have amounts deferred under the Deferred Compensation Plan held
in a deferred cash account credited on a quarterly basis with interest equal to the highest rate
offered by the Bank at the end of the preceding quarter. Alternatively, a participant may elect to
have a deferred stock account in which
deferred amounts are treated as if invested in the Companys
common stock at the fair market value on the date of deferral. The value of a stock account will
increase and decrease based upon the fair market value of an equivalent number of shares of common
stock. In addition, the deferred amounts deemed invested in common stock will be credited with
dividends on an equivalent number of shares. Amounts considered
invested in the Companys common stock are paid, at the election of the director, either in cash or
in whole shares of common stock and cash in lieu of fractional shares. Directors may elect to
receive amounts contributed to their respective accounts through up to five installment payments.
The Company may establish a trust to hold amounts deferred and which accumulate under the plan.
The purpose of the Deferred Compensation Plan is to give the non-employee directors the option of
deferring current taxation on directors fee income.
Non-Employee Director Stock Option Plan. The Company had a Non-Employee Director Stock Option Plan
(the Option Plan), which was adopted in 1995 and expired in 1999. Under the Option Plan each
director who was not an employee of the Company or the Bank received an option grant covering 2,240
shares of Company common stock on April 1 of each year during the five-year term of the Option
Plan. The first grant under the Option Plan was made on May 1, 1995. The exercise price of awards
was fixed at the fair market value of the shares on the date the option was granted. During the
term of the Option Plan, a total of 123,200 shares of common stock could be granted and 120,960
shares of common stock were granted under the Option Plan. There are 57,740 options under the
Option Plan remaining available to be exercised. The options granted under the Option Plan became
exercisable six months from the date of grant except in the case of death or disability. Options
that are not exercisable at the time a directors services on the Board terminate for reasons other
than death, disability or retirement in accordance with the Companys policy are forfeited. The
purpose of the Option Plan was to promote a greater identity of interest between non-employee
directors and the Companys shareholders by increasing each participants proprietary interest in
the Company through the award of options to purchase Company common stock.
Omnibus Stock Ownership and Long-Term Incentive Plan. The Company has an Omnibus Stock Ownership
and Long-Term Incentive Plan (the Omnibus Plan), which was established in 1998 for employees and
amended and restated in 2000 to include non-employee directors. 180,000 shares of stock were
reserved for awards to non-employee directors during the term of the plan which expires in 2008.
The first grant to non-employee directors was made on May 23, 2000. Under the Omnibus Plan,
non-qualified options to acquire shares of Company common stock, restricted stock, stock
appreciation rights, and/or units may be granted from time to time to non-employee directors of the
Company and of any of its subsidiaries.
Under the Omnibus Plan, 28,694 options were granted to non-employee directors at an exercise price
of $8.13 in 2000, 28,214 options were granted to non-employee directors at an exercise price of
$8.07 in 2001, and 25,732 options were granted to non-employee directors at an exercise price of
$13.00 in 2002. There were no grants made in 2003. All option amounts have been adjusted to reflect
the effect of stock splits. During 2004, 299 shares of restricted stock were granted to each
non-employee director under the Omnibus Plan, and during 2005, 282 shares of restricted stock were
awarded to each non-employee director under the Omnibus Plan. On March 16, 2006, 276 shares of
restricted stock were awarded to each non-employee director under the Omnibus Plan.
Employment Agreement with C. Hunton Tiffany
In connection with his retirement from full-time employment with the Company as Chief Executive
Officer, effective June 1, 2004, Mr. Tiffany agreed to serve as the non-executive Chairman of the
Boards of Directors of both the Company and the Bank, and to perform specific duties for the
Company and the Bank on a part-time basis. During 2005, in connection with Mr. Tiffanys part-time
work for the Company and the Bank, Mr. Tiffany received an annual base salary of $82,618, but did
not receive any additional cash compensation for his Company and Bank director duties. Mr. Tiffany
was also eligible to receive equity awards as a director under the Companys Omnibus Plan and in
February 2005 received an award of 282 shares of restricted stock under the Omnibus Plan as a
non-executive director. Mr. Tiffany also receives certain welfare benefits that are generally
available to other part-time employees of the Bank. Mr. Tiffanys duties under the
part-time
employment include: overseeing the corporate governance and board development function and serving
as the Chair of the Corporate Governance Committee of the Company and the Bank; overseeing the
development of the Companys and the Banks strategic planning processes; representing the Company
and the Bank to customers, shareholders, community organizations and local government; and sitting
on the
Companys Executive Committee and the Banks Executive Committee, Trust Committee, and
Investment/ALCO Committee. This part-time arrangement is not based on any formal written contract,
and will end May 31, 2006, at which time Mr. Tiffany will begin to be compensated as a non-employee
director and Chairman of the Companys and the Banks Boards of Directors as described above.
Employment Agreement with C. H. Lawrence, Jr.
Pursuant to a written agreement dated June 8, 2005, Mr. Lawrence performs specific duties for the
Bank on a part-time basis in addition to his duties as a director of the Company. These duties
include business development, and planning and conducting various sales training classes for Bank
employees such as Establishing Customer Relationships for Managers and Customer Sales
Representatives, Building a Winning Sales Team, and Developing Teller Excellence. Mr.
Lawrences compensation for these part-time services is $500 for each half day and $1,000 for each
full day of services provided to the Bank. During 2005, compensation to Mr. Lawrence for these
services totaled $28,650, which compensation is in addition to the compensation Mr. Lawrence
receives as a director of the Company. This agreement is in effect through December 31, 2006, but
may be extended one or more times by the mutual agreement of the parties. In addition, either
party may terminate the agreement at any time for any reason by giving thirty (30) days prior
written notice to the other party.
Executive Compensation
Summary Compensation Table. The following table sets forth the compensation accrued or paid by the
Company or the Bank to each individual who served as the Chief Executive Officer of the Company
during 2005, and to the other most highly compensated executive officer of the Company, Eric P.
Graap (together, the Named Executive Officers), during the years 2005, 2004, and 2003.
Summary Compensation Table
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Long Term |
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|
|
|
|
Compensation |
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|
Annual Compensation |
|
Awards |
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Other |
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|
Securities |
|
All |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual |
|
Restricted |
|
Underlying |
|
Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compen- |
|
Stock |
|
Options/ |
|
Compen- |
Name and |
|
|
|
|
|
Salary |
|
Bonus |
|
sation |
|
Awards |
|
SARs |
|
sation |
Principal Position |
|
Year |
|
($) |
|
(1) ($) |
|
(2) ($) |
|
(3) $ |
|
(#) |
|
(4) ($) |
Randy K. Ferrell |
|
|
2005 |
|
|
|
206,000 |
|
|
|
83,141 |
|
|
|
|
|
|
|
68,210 |
|
|
|
|
|
|
|
11,356 |
|
President & Chief |
|
|
2004 |
|
|
|
185,824 |
|
|
|
75,789 |
|
|
|
|
|
|
|
61,900 |
|
|
|
|
|
|
|
11,309 |
|
Executive Officer |
|
|
2003 |
|
|
|
165,000 |
|
|
|
68,777 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11,270 |
|
|
Eric P. Graap
|
|
|
2005 |
|
|
|
126,930 |
|
|
|
32,018 |
|
|
|
|
|
|
|
28,896 |
|
|
|
|
|
|
|
4,934 |
|
Senior Vice
President & |
|
|
2004 |
|
|
|
122,019 |
|
|
|
32,106 |
|
|
|
|
|
|
|
28,000 |
|
|
|
|
|
|
|
4,606 |
|
Chief
Financial Officer |
|
|
2003 |
|
|
|
116,615 |
|
|
|
31,098 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,377 |
|
|
|
|
(1) |
|
Reflects incentive compensation paid under the Management Incentive Plan. |
|
(2) |
|
The dollar value of perquisites and other personal benefits for each of the Named Executive
Officers did not exceed the lesser of either $50,000 or 10% of the total annual salary and
bonus reported in each of the three years reported for either of the Named Executive Officers. |
|
|
|
(3) |
|
Reflects the market value on the date of grant of restricted stock awards granted during 2004
and 2005 under the Omnibus Plan. At December 31, 2005, Messrs. Ferrell and Graap held 5,222,
and 2,283 shares, respectively, of restricted Company common stock having a value of $130,393
and $57,007, respectively,
based on a closing market price of $24.97 per share. All of these restricted shares vest on
the three year anniversary of the grant date. All restricted shares of the Companys common
stock earn dividends at the same rate as unrestricted shares of the Companys common stock. |
|
(4) |
|
All other compensation for Mr. Graap for 2005 consists of the 401(k) Savings Plan match
paid by the Bank; for Mr. Ferrell for 2005 consists of $5,056 in split dollar life insurance
premiums paid by the Bank on Mr. Ferrells behalf and a 401(k) Savings Plan match of $6,300
paid by the Bank. |
Omnibus Stock Ownership and Long Term Incentive Plan. During the term of the Omnibus Plan,
a total of 400,000 shares of stock may be granted to eligible employees. Under the Omnibus Plan,
incentive stock options and non-qualified options to acquire shares of the stock, restricted stock,
stock appreciation rights, and/or units may be granted from time to time to eligible employees of
the Company and of any of its subsidiaries.
No stock options were granted to any of the Named Executive Officers during 2005.
Option Exercise Table. The following table provides certain information with respect to the stock
options exercised by the Named Executive Officers during 2005 and the number of shares of common
stock represented by outstanding stock options held by the Named Executive Officers at December 31,
2005.
Aggregated Option Exercises in 2005 and 2005 Fiscal Year-End Option Values
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|
|
|
|
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|
|
|
Number of Securities Underlying |
|
|
Value of Unexercised In-the- |
|
|
|
Shares |
|
|
|
|
|
|
Unexercised Options |
|
|
Money Options |
|
|
|
Acquired on |
|
|
Value |
|
|
at Fiscal Year-End (#) |
|
|
at Fiscal Year-End ($)(1) |
|
Name |
|
Exercise (#) |
|
|
Realized ($) |
|
|
Exercisable |
|
|
Unexercisable |
|
|
Exercisable |
|
|
Unexercisable |
|
Randy K. Ferrell |
|
|
11,046 |
|
|
|
178,485 |
|
|
|
8,756 |
|
|
|
|
|
|
|
107,436 |
|
|
|
|
|
Eric P. Graap |
|
|
5,514 |
|
|
|
68,760 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
In-the-money options are those for which the December 31, 2005 fair market value of the
underlying shares of Company common stock (as determined by the closing price on the NASDAQ Capital
Market) exceeds the exercise price of the option. |
Pension Plan. The Bank has a non-contributory defined benefit plan which covers substantially
all employees of the Bank who are 21 years of age or older, who have at least one year of service,
and work a minimum of 1,000 hours per year.
The plans normal retirement benefit formula is as follows:
|
(a) |
|
1.35% of the participants final 5-year average compensation per year of
service up to 35 years, plus |
|
|
(b) |
|
0.60% of the participants final 5-year average compensation, in excess of
his/her covered compensation level, per year of service up to 35 years. |
For purposes of the pension plan, covered compensation level equals the average of the last 35
years of the social security wage base at normal retirement. The Banks pension plan expense for
the fiscal year ended December 31, 2005 was $664,342. Cash benefits under the plan generally
commence on retirement, death or other termination of employment and are payable in various forms,
generally at the participants election. The plan is based on a straight life annuity assuming
full benefit at age 65, no
offsets, and covered compensation of $48,696 for a person age 65 in
2005. Compensation that may be taken into account for purposes of the pension plan is currently
limited to $210,000 by Internal Revenue Code regulations and includes all regular pay, overtime and
regular bonuses.
Pension Plan Table
YEARS OF SERVICE
|
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Remuneration |
|
10 |
|
|
15 |
|
|
20 |
|
|
25 |
|
|
30 |
|
|
35 |
|
$ 50,000 |
|
|
6,828 |
|
|
|
10,242 |
|
|
|
13,656 |
|
|
|
17,071 |
|
|
|
20,485 |
|
|
|
23,899 |
|
$ 65,000 |
|
|
9,753 |
|
|
|
14,630 |
|
|
|
19,506 |
|
|
|
24,383 |
|
|
|
29,260 |
|
|
|
34,136 |
|
$ 80,000 |
|
|
12,678 |
|
|
|
19,017 |
|
|
|
25,356 |
|
|
|
31,696 |
|
|
|
38,035 |
|
|
|
44,374 |
|
$100,000 |
|
|
16,578 |
|
|
|
24,867 |
|
|
|
33,156 |
|
|
|
41,446 |
|
|
|
49,735 |
|
|
|
58,024 |
|
$125,000 |
|
|
21,453 |
|
|
|
32,180 |
|
|
|
42,906 |
|
|
|
53,633 |
|
|
|
64,360 |
|
|
|
75,086 |
|
$150,000 |
|
|
26,328 |
|
|
|
39,492 |
|
|
|
52,656 |
|
|
|
65,821 |
|
|
|
78,985 |
|
|
|
92,149 |
|
$175,000 |
|
|
31,203 |
|
|
|
46,805 |
|
|
|
62,406 |
|
|
|
78,008 |
|
|
|
93,610 |
|
|
|
109,211 |
|
$200,000 |
|
|
36,078 |
|
|
|
54,117 |
|
|
|
72,156 |
|
|
|
90,196 |
|
|
|
108,235 |
|
|
|
126,274 |
|
$210,000 and above |
|
|
38,028 |
|
|
|
57,042 |
|
|
|
76,056 |
|
|
|
95,071 |
|
|
|
114,085 |
|
|
|
133,099 |
|
The monthly retirement benefit based on current compensation and assuming retirement at age
65, as well as final average earnings and approximate years of service as of October 1, 2005 for
the Named Executive Officers is as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Monthly Benefit |
|
Final Average |
|
Years of |
Name |
|
at 65 |
|
Earnings |
|
Service |
Randy K. Ferrell |
|
$ |
6,437 |
|
|
$ |
193,240 |
|
|
|
11.00 |
|
Eric P. Graap |
|
|
3,908 |
|
|
|
142,306 |
|
|
|
5.00 |
|
401(k) Savings Plan. The Bank has a defined contribution retirement plan under Section 401(k)
of the Internal Revenue Code of 1986, as amended, covering employees who have completed six months
of service and who are at least 18 years of age (the 401(k) Savings Plan). Under the plan
participants may contribute an amount up to 15% of their covered compensation for the year, subject
to certain limitations. The Bank may also make, but is not required to make, a discretionary
matching contribution. The amount of this matching contribution, if any, is determined on an
annual basis by the Banks Board of Directors. The Bank made a contribution to the plan for the
year ended December 31, 2005 of $124,192.
Management Incentive Plan. The Bank awards cash incentive compensation under a management
incentive plan (the Management Incentive Plan) to the
Chief Executive Officer and other senior management
officers. Incentive compensation awards under the Management Incentive Plan are based on the
Banks performance, as measured by the corporate objectives. For
2005, the CEO and senior management
officers of the Bank received cash bonus awards totaling $212,780 from the Plan.
Split Dollar Life Insurance Agreement. On January 1, 1996, the Bank entered into a split dollar
life insurance agreement with Mr. Ferrell pursuant to which the Bank purchased two existing
policies of insurance on Mr. Ferrells life. Pursuant to the agreement, the Bank pays a portion of
the annual premium on the insurance policies. The policies provide for a combined death benefit of
$445,000 to be paid to Mr. Ferrells named beneficiary, and the Bank is entitled to the total
policy proceeds in excess of the death benefits, currently totaling $264,394. The Bank paid $5,056
for premiums in 2005 in connection with these agreements.
Supplemental Executive Retirement Plans. In 2000, the Board of Directors authorized the investment
of a specially designed life insurance policy to be carried as an asset of the Bank and to be used
to fund a supplemental retirement plan for Mr. Tiffany (the Tiffany SERP). The initial
investment of $749,000 was implemented on August 10, 2000, and was split equally between Jefferson
Pilot Life Insurance and
Southland Life Insurance Companies. At December 31, 2005, the approximate cash surrender value was
$943,875. Mr. Tiffany began receiving payments from this SERP in July, 2004. The Boards objective
was to supplement Mr. Tiffanys expected retirement earnings under current plans to provide him
with approximately 70% of his annual income at the time of retirement. The expected tax
attributes, increases in cash value, and receipt of death benefits were believed to make the life
insurance investment an effective means of paying for, or off-setting the cost of the Tiffany SERP.
For 2005, Mr. Tiffany received payments from this plan totaling $30,118.
On January 18, 2005, the Companys Compensation Committee adopted a Supplemental Executive
Retirement Plan for executives (the Executive SERP). The Executive SERP is a supplemental
benefit plan which is designed to ensure that participants will have, upon retirement from the
Company or its subsidiaries participating in the plan, retirement benefits of at least 70%
(prorated if the participant has fewer than 10 years of benefit service) of base salary and
incentive pay when added together with benefits provided through social security, the pension plan
maintained by the Bank (discussed above) and the employer contributions to the defined contribution
plan established and maintained by the Bank. A participants employee contributions to the defined
contribution plan will not be taken into account in determining the 70% and thus will increase the
total retirement benefits available to the participant.
Employees eligible to participate in the Executive SERP are individuals who are members of a select
management group of the Bank and who are designated by the Board of Directors as plan participants,
including Messrs. Ferrell and Graap. Subject to certain specified forfeiture events (termination of
employment for cause, pre-change-in-control competition, or unauthorized disclosure of confidential
information), an eligible employee will have a vested and non-forfeitable right in his or her
supplemental retirement benefits under the Executive SERP upon the first of the following events to
occur while he or she is an active participant in the Executive SERP: (1) the participant meets the
age and service requirements for early retirement under the Executive SERP (60 years of age with 10
years of vesting service); (2) the participant reaches his or her normal retirement date (65 years
of age); (3) the participant retires on a disability retirement date (first day of the month
following the date participant retires as a result of a disability); or (4) a change of control of
the Company or the Bank.
Supplemental retirement benefits are payable under the Executive SERP for 180 months (15 years),
with the amount payable reduced actuarially in the event payment begins before the participant
reaches his or her normal retirement date. If the participant dies before receiving monthly
payments for 180 months, the remaining monthly benefits will be paid to the participants
beneficiary until the Executive SERP has made a total of 180 monthly payments to the participant
and his or her beneficiary. In addition, the Executive SERP provides a pre-retirement death benefit
payable for 15 years to the participants beneficiary, with the amount payable reduced actuarially
in the event payment begins before the participant reaches his or her normal retirement date.
Mr. Tiffany is not eligible to participate in the Executive SERP. Based on contribution rates and
plan provisions and assumptions in effect on January 1, 2005, and assuming retirement at age 65,
the estimated monthly retirement benefit for Messrs. Ferrell and Graap under the Executive SERP is
$8,319 and $3,707, respectively.
Employment and Change of Control Agreements. The Company and the Bank entered into an employment
agreement with Mr. Ferrell effective as of January 15, 2005 with an initial term until December 31,
2008, unless earlier terminated. The agreement provides for successive, automatic one-year
extensions beginning on December 31, 2008, unless any party gives written notice that the term of
the contract will not be further extended at least 90 days prior to each December 31 beginning
December 31, 2005. Under the agreement, Mr. Ferrell will serve as the Chief Executive Officer of
the
Company and the Bank during the term of the contract at an annual base salary of not less than
$206,000 per year. The agreement also provides that Mr. Ferrell is eligible to participate in the
Companys management incentive plan, which is based on targeted performance levels for the Company
established by the Compensation Committee or the Board of Directors. Achievement of the targeted
corporate performance levels will normally result in an annual cash bonus payment to Mr. Ferrell
equal to 40% of his then current annual base salary. The agreement also provides that Mr. Ferrell
will receive, subject to annual approval of the Compensation Committee or the Board of Directors of
the Company, an annual equity award under the Companys Omnibus Plan or any successor plan equal in
value up to 90% of the cash bonus Mr. Ferrell received under the current years Management
Incentive Plan. Such equity award will consist of stock options, restricted stock, any other
equity compensation award or a combination thereof.
The agreement also provides that Mr. Ferrell is eligible to participate in any employee benefit or
incentive plans that are provided to senior management, including group medical, disability and
life insurance, paid time off and retirement. Mr. Ferrell is also entitled to such paid time off
and perquisites as the Compensation Committee determines and to reimbursement for reasonable
expenses incurred for attendance by Mr. Ferrell and his spouse at approved trade and professional
association conventions, meetings and other related functions.
Prior to a change in control of the Company (as defined in the agreement), Mr. Ferrell may be
terminated as an officer and employee of the Company and the Bank at any time, with or without
cause (as defined in the agreement). Mr. Ferrell may also resign at any time with or without
good reason (as defined in the agreement).
In the event Mr. Ferrells employment is terminated prior to a change in control of the Company by
the Company without cause, or by Mr. Ferrell for good reason, in addition to any other benefits to
which he may be entitled pursuant to any plan, program or arrangement of the Company, Mr. Ferrell
will receive (1) a lump sum payment of the sum of: (a) Mr. Ferrells base salary through the date
of termination, (b) the amount of any bonus compensation earned by Mr. Ferrell which has not yet
been paid, (c) a prorated annual bonus paid for the portion of the year up to termination based on
the most recent prior years bonus, and (d) an amount equal to two times the average of Mr.
Ferrells annual bonuses paid for the last two calendar years preceding the calendar year of
termination of employment; (2) payment at regular payroll intervals of Mr. Ferrells annual base
salary for a period of 24 months from the date of termination; (3) all health and welfare plan and
program coverage for Mr. Ferrell, his spouse and dependents in effect at the time of termination
for a period of 24 months from the date of termination or, if such continuation of coverage is not
feasible, substantially identical benefits through an alternative arrangement or a lump sum equal
to 1.4 times the estimated cost of maintaining such coverage; and (4) automatic acceleration of
vesting in all equity compensation awards granted to Mr. Ferrell, so that such equity compensation
awards will be immediately exercisable and fully vested as of the date of termination, with at
least 90 days to exercise any stock options, stock appreciation rights or similar awards.
In the event of termination by the Company for cause, or in the event Mr. Ferrell resigns his
position without good reason or terminates the agreement as a result of incapacity, Mr. Ferrell
will not be entitled to any compensation, bonus or benefits under the agreement other than his
earned and unpaid base salary and any other benefits to which he may be entitled pursuant to any
plan, program or arrangement of the Company or benefits payable as a matter of law.
Under the agreement, Mr. Ferrell agrees that during the 24-month period following termination for
any reason other than termination without cause or for good reason within the three years following
a change in control of the Company, he will not compete against the Company, solicit employees from
the Company, or interfere with the Companys customer relationships.
In the event of a change in control of the Company (as defined in the agreement), Mr. Ferrell is
guaranteed employment for three years following the change in control, his outstanding equity
compensation awards will become automatically vested and exercisable, the Company will reimburse
him for any federal income taxes accelerated by such vesting, and the Company, in the discretion of
the non-employee directors, may cancel any or all of Mr. Ferrells outstanding stock options, stock
appreciation rights and similar awards for a cash payment equal to the aggregate spread between the
average exercise price of the awards and the higher of (i) the average closing price of the
Companys common stock for the 30 business day period preceding the public announcement of the
change in control, or (ii) the highest price per share paid in connection with the change in
control.
During the three year guaranteed term of employment, Mr. Ferrells base salary (with a CPI
inflation adjustment), annual bonus opportunity, incentive, savings and retirement benefit rights
opportunities, health and welfare coverage (including that of his spouse and dependents), fringe
benefits and vacation may not be less than the most favorable of such compensation, rights and
benefits provided at any time during the 12 months before the change in control. The agreement also
provides for benefits upon the death or incapacity of Mr. Ferrell after a change of control.
The agreement provides for enhanced severance payments and certain other benefits if, within three
years following a change in control Mr. Ferrell (i) is terminated involuntarily without cause and
not as a result of death, incapacity or normal retirement, or (ii) terminates his employment
voluntarily for good reason (which includes for this purpose Mr. Ferrells right to voluntarily
terminate the agreement during the 90 days following the change of control or the first anniversary
thereof). Change in control is defined generally to include (i) an acquisition of 20% or more of
the Companys voting stock, or (ii) certain changes in the composition of the Companys Board of
Directors as the direct or indirect result of, or in connection with, a tender or exchange offer, a
merger or other business combination, sale of assets, contested election, or any combination of
these events.
In the event of such termination following a change in control, Mr. Ferrell will be entitled to:
(1) a lump sum payment of his Accrued Obligations; (2) a payment in a lump sum or in six monthly
installments of an amount equal to 2.99 time his highest annual salary and bonus paid during the
six months prior to the termination; (3) continuation for a period of 36 months following his
termination of all health and welfare plan and program coverage for Mr. Ferrell, his spouse and
dependents in effect at the time of termination or, if such continuation of coverage is not
feasible, substantially identical benefits through an alternative arrangement or a lump sum equal
to 1.4 times the estimated cost of maintaining such coverage; (4) continuation for a period of 36
months from the date of termination of participation the Companys employee retirement benefit
plans and programs or, if such continued participation is not feasible, an annual cash payment
during the 36 months of the value of the retirement benefit accrual which is not provided through
the retirement plans; and (5) automatic acceleration of vesting in all equity compensation awards
granted to Mr. Ferrell, so that such equity compensation awards will be immediately exercisable and
fully vested as of the date of termination, with at least 90 days to exercise any stock options,
stock appreciation rights or similar awards.
The total amount payable to Mr. Ferrell may exceed the maximum amount that may be paid without the
imposition of a federal excise tax on Mr. Ferrell, and if the amount payable to Mr. Ferrell would
result in the imposition of a federal excise tax, the payments and benefits provided to Mr. Ferrell
will be reduced to prevent such imposition of a federal excise tax, unless the net after-tax
benefit Mr. Ferrell would receive without the reduction is $25,000 more than the net after-tax
benefit he would receive with the reduction. Payment or benefits provided to or for the benefit of
Mr. Ferrell will also be reduced to the extent necessary to comply with any golden parachute and
indemnification payment limitations and prohibitions of applicable banking law.
The Bank has also entered into a change of control agreement with Mr. Graap (the executive
officer). The agreement becomes operative upon a change of control in the Bank, with change of
control having a substantially similar definition as in Mr. Ferrells agreement.
If, after a change of control occurs, the executive officers employment is terminated within three
(3) years, the executive officer is entitled to receive the payments specified in the agreement,
unless such termination
was for cause (as defined in the agreement) or the executive officer
terminates employment without good reason (as defined in the agreement).
If the executive officer is terminated other than for cause or terminates employment for good
reason the Bank is required (i) to pay the executive officer as compensation for services rendered
to the Bank a cash amount, subject to any applicable payroll or other taxes required to be
withheld, equal to 2.99 times the highest annual compensation paid to the executive officer by the
Bank for any six months ending with the executive officers termination; (ii) in addition to the
benefits to which the executive officer is entitled under the retirement plans or programs in
effect on the date of termination, to pay a cash amount equal to the actuarial equivalent of the
retirement pension to which the executive officer would have been entitled under the terms of such
retirement plans or programs, without regard to vesting thereunder, had the executive officer
accumulated three (3) additional years of continuous service after termination at the executive
officers base rate in effect at the time of termination, reduced by the single sum actuarial
equivalent of any amounts to which the executive officer is entitled pursuant to the provisions of
the retirement plans or programs; and (iii) to maintain, for the continued benefit of the executive
officer for a three-year period after termination, all employee benefit plans and programs or
arrangements in which the executive officer was entitled to participate immediately prior to
termination, or substantially similar benefits if the executive officers continued participation
is not possible under the general terms and provisions of such existing plans and programs. In
addition, all stock options granted to the executive officer under any of the Banks stock option
plans shall become immediately exercisable with respect to all or any portion of the shares covered
thereby. The Bank is required to reimburse the executive officer for any federal income tax
liability incurred by the executive officer in connection with the exercise of such options that
would not have been incurred by the executive officer in the absence of such options becoming
immediately available upon a change of control.
If any payment made or benefit provided to the executive officer pursuant to the change in control
agreement would constitute an excess parachute payment within the meaning of Section 280G of the
Internal Revenue Code of 1986, as amended and any regulations thereunder, thereby resulting in a
loss of an income tax deduction by the Bank or the imposition of an excise tax on the executive
officer under Section 4999 of the Internal Revenue Code of 1986, as amended, then the payments
scheduled under the agreements will be reduced to one dollar less than the maximum amount which may
be paid without causing any such payment or benefit to be nondeductible.
REPORT OF THE COMPENSATION AND BENEFITS COMMITTEES
ON EXECUTIVE COMPENSATION
The following report of the Companys Compensation and Benefits Committee (the Company Committee)
and the Banks Compensation and Benefits Committee (the Bank Committee) provides information with
respect to the compensation paid to the Companys and the Banks executive officers for the year
ended December 31, 2005.
Executive compensation is primarily paid by the Bank. Therefore, the executive compensation
program of the Company and the Bank is primarily administered by the Bank Committee. The
compensation program for executive officers consists of some or all of the following elements: base
salary; performance-based cash awards under the Management Incentive Plan; grants under the Omnibus
Plan; annual matching contributions under the 401(k) Savings Plan; split dollar life insurance,
automobile allowances, and SERP compensation.
The executive compensation program is designed to enable the Company and the Bank to attract,
retain and reward executive officers. The Company Committee and the Bank Committee intend to keep
compensation levels competitive with a representative sample of the Banks peer institutions. In
2005, the Company and Bank Committees contracted with an outside professional consultant for
assistance in performing due diligence in regards to executive compensation and benefits. The goal
is to ensure that
the Company and Bank maintain an executive compensation program that is equitable, competitive and
reasonable. The peer group used includes other community banks of similar size, complexity,
performance and relevant characteristics that are located in a geographic region similar to the
Banks. The committees strategy is to maintain a structure within the executive compensation
program that strengthens the link between executive compensation, the Companys and the Banks
performance, individual performance of the executive officers and shareholder interests.
The following sections of this report describe the compensation program for executive officers in
effect in 2005.
Base Salary. The committee approves the salary and grade structure for Bank employees. The base
salary paid to the Banks President & Chief Executive Officer and Chief Financial Officer is
determined by the Bank Committee.
The Bank Committee establishes performance thresholds or other measures that directly relate the
base salary to operating performance and a review of the range of salaries earned by Chief
Executive Officer and Chief Financial Officer within the selected peer group.
The other executive salaries are managed by the President & Chief Executive Officer in relation to
the salaries paid to executive officers in peer institutions, giving effect to operating
performance, their relative contributions, and the experience of each executive officer. In
determining base salary, a computer-based model developed by an outside consultant was utilized for
computing salary increases based on performance reviews. Each of the other executive officers met
the performance objectives established for him or her for 2005.
The Bank Committee believes the 2005 base salaries are appropriate in relation to the Banks
performance, give fair consideration to each executive officers individual contributions in 2005,
and are competitive with the Banks peer group.
Management Incentive Compensation. The Management Incentive Plan is recommended by the Bank
Committee and approved by the Banks Board of Directors. For performance during 2005, the Bank
awarded cash incentive compensation under the Management Incentive Plan totaling $212,780 for the
Chief Executive Officer and other senior management officers. The incentive compensation awards granted to
the senior management officers were based solely upon the Banks performance as measured by the corporate
objectives, including earnings, return on assets and return on equity. These objectives reflect a
commitment to maintaining a strong incentive compensation plan that is directly related to
maximizing long-term shareholder value.
401(k) Savings Plan Matching Contributions. The 401(k) Savings Plan is a voluntary defined
contribution benefit plan designed to provide additional incentive and retirement security for
eligible employees of the Bank. All Bank employees over the age of 18 are eligible to participate
in the 401(k) Savings Plan. The executive officers of the Bank participate in the 401(k) Savings
Plan on the same basis as all other eligible employees of the Bank. Under the 401(k) Savings Plan,
each eligible employee of the Bank may elect to contribute on a pre-tax basis to the 401(k) Savings
Plan between 2% to 15% of his or her compensation, subject to certain limitations that may lower
the maximum contributions of more highly compensated participants. The Banks Board of Directors
determines each year whether to match employee contributions based on the previous years
profitability. In 2005, the Bank matched fifty cents ($0.50) on each dollar contributed by an
employee up to six percent (6%) of that employees contribution.
Split Dollar Life Insurance Agreement. The Bank currently has a split dollar life insurance
agreement with Mr. Ferrell, entered into on January 1, 1996. The policy provides for a combined
death benefit of $445,000 to be paid to named beneficiaries, and the Bank is entitled to policy
proceeds in excess of death benefits. The Bank paid $5,056 for premiums in 2005 in connection with
this agreement.
Supplemental Executive Retirement Plan. As described above, the Company has a
Supplemental Executive Retirement Plan for executives (the Executive SERP). The Executive SERP
is a
supplemental benefit plan which is designed to ensure that participants will have, upon
retirement from the Company or its subsidiaries participating in the plan, retirement benefits of
at least 70% (prorated if the participant has fewer than 10 years of benefit service) of base
salary and incentive pay when added together with benefits provided through social security, the
pension plan maintained by the Bank (discussed above) and the employer contributions to the defined
contribution plan established and maintained by the Bank. A participants employee contributions to
the defined contribution plan will not be taken into account in determining the 70% and thus will
increase the total retirement benefits available to the participant.
Equity
Awards. Prior to 2003, the Company awarded stock
options to senior management officers as a
long-term incentive to align the executive officers interest with those of other shareholders and
to encourage significant stock ownership. Under the Omnibus Plan, the Company Committee granted to
selected key employees options to purchase common stock at a price equal to the fair market value
of the common stock on the date of grant. In awarding the grant to
the senior management officers, the
Bank Committee considered numerous factors, including the Banks operating performance, each
officers prior contributions and potential to contribute in the future and practices
within the Banks selected peer group with respect to granting options, although, none of these
factors was individually determinative.
The stock options granted under the Omnibus Plan to employees generally become exercisable on the
third anniversary of the date of grant. The option recipients will receive value from these grants
only to the extent that the price of the Companys common stock exceeds the grant price.
In 2003, the Company Committee, with Board approval, opted to begin utilizing other types of awards
available under the Omnibus Plan, such as restricted stock. A plan
was developed based primarily on the Companys operating performance, and restricted stock grants were made in 2004, 2005 and
March 2006, following release by the Companys accountants of year end results. Under the plan, the
Chief Executive Officer and other Bank senior management officers
will receive a restricted stock award equal in value to 90% of the cash bonus the individual received under the Management Incentive
Plan. These restricted stock grants become vested on the third
anniversary of the date of grant, if the officer remains in the Banks employ. The Company Committee makes all stock option or other
grants to the President & CEO and other executive officers under the Omnibus Plan. There were
6,378 restricted stock grants made in 2005 and 7,587 restricted stock grants made in March, 2006 to the President & Chief Executive Officer and other
senior management officers.
Compensation Committee Interlocks and Insider Participation. The Bank Committee and the Company
Committee are composed of outside, independent directors, none of whom was, during the fiscal year
2005, an employee of the Company, the Bank or their subsidiaries.
This report is submitted by the Compensation and Benefits Committees of the Company and the Bank.
|
|
|
|
|
Compensation and Benefits Committee (both the Company
Committee and the Bank Committee): |
|
Brian S. Montgomery, Chairman
|
|
Stanley C. Haworth |
|
|
Douglas C. Larson
|
|
Randolph T. Minter |
|
|
Pat H. Nevill
|
|
H. Frances Stringfellow |
|
|
John B. Adams, Jr. |
|
|
|
|
STOCK PERFORMANCE
The following graph shows a comparison of total shareholder return on the Companys common stock
based on its market price, assuming the reinvestment of dividends, with the cumulative total
returns for the companies on the NASDAQ Stock Market (U.S.) (the NASDAQ Composite Index), and the
SNL $250M-$500M Bank Index over the past five years. The graph assumes that $100 was invested in
shares of the relevant issuers on December 31, 2000 and plots the value of the $100 investment at
one-year intervals for the fiscal years shown. We believe the Companys performance is more
accurately compared to companies in the banking industry, rather than the NASDAQ Composite Index,
which includes companies in diverse industries with market capitalizations many times the size of
the Companys market capitalization.
The SNL $250M-$500M Bank Index, which includes the Bank (and the Company) contains all banks and
related holding companies from throughout the United States with total assets of between $250
million and $500 million, thus providing a larger and more appropriate measurement base to compare
with the Companys stock performance. We believe that a comparison of the Companys stock
performance to banks with similar assets is more accurate than a comparison of banks of all asset
sizes.
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|
|
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Period Ending |
Index |
|
12/31/00 |
|
12/31/01 |
|
12/31/02 |
|
12/31/03 |
|
12/31/04 |
|
12/31/05 |
|
Fauquier Bankshares, Inc. |
|
|
100.00 |
|
|
|
169.36 |
|
|
|
219.64 |
|
|
|
340.06 |
|
|
|
377.97 |
|
|
|
388.42 |
|
NASDAQ Composite |
|
|
100.00 |
|
|
|
79.18 |
|
|
|
54.44 |
|
|
|
82.09 |
|
|
|
89.59 |
|
|
|
91.54 |
|
SNL $250M-$500M Bank Index |
|
|
100.00 |
|
|
|
142.07 |
|
|
|
183.20 |
|
|
|
264.70 |
|
|
|
300.43 |
|
|
|
318.97 |
|
RELATED PARTY TRANSACTIONS
The Bank has had, and may be expected to have in the future, banking transactions in the ordinary
course of business with executive officers, directors, their immediate families and affiliated
companies in which they are principal stockholders. Such loans were made on substantially the same
terms, including interest rate and collateral, as those prevailing at the time for comparable
transactions with other persons and did not involve more than the normal risk of collectability or
present other unfavorable features. At December 31, 2005, these loans amounted to $4,687,227.
During 2005, total principal additions were $309,302 and total principal payments were $476,822.
A discussion of Mr. Tiffanys current employment arrangement with the Company and the Bank and Mr.
Lawrences consulting arrangement with the Bank is provided under Directors Compensation above.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth, as of March 17, 2006, the number and percentage of shares of
Company common stock beneficially held by persons known by the Company to be the owners of more
than five percent (5%) of the Companys common stock.
|
|
|
|
|
|
|
|
|
Name and Address |
|
Amount and Nature of |
|
Percent |
of Beneficial Owner |
|
Beneficial Ownership |
|
of Class |
Royce & Associates, LLC |
|
|
252,800 |
(1) |
|
|
7.33 |
% |
New York, NY |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Based on Schedule 13G/A filed with the Securities and Exchange Commission (SEC) on January
20, 2006 by Royce & Associates, LLC (Royce), stating that as of December 31, 2005, Royce was
the beneficial owner of 252,800 shares of Company common stock and had sole voting power and
sole investment power with respect to all 252,800 shares. |
The following table sets forth, as of March 17, 2006, the number and percentage of shares of
Company common stock held by each director and nominee of the Company, the Named Executive
Officers, and all directors and executive officers of the Company and the Bank as a group. The
business address of each beneficial owner is c/o Fauquier Bankshares, Inc., 10 Courthouse Square,
Warrenton, Virginia 20186.
|
|
|
|
|
|
|
|
|
Name of |
|
Amount and Nature of |
|
Percent |
Beneficial Owner(s) |
|
Beneficial Ownership |
|
of Class |
John B. Adams, Jr. |
|
|
7,274 |
|
|
|
* |
|
Randy K. Ferrell |
|
|
57,338 |
(1) |
|
|
1.65 |
% |
Eric P. Graap |
|
|
12,058 |
(2) |
|
|
* |
|
Alexander G. Green, Jr. (3) |
|
|
156,600 |
(4) |
|
|
4.49 |
% |
Stanley C. Haworth |
|
|
98,257 |
(5) |
|
|
2.82 |
% |
Douglas C. Larson |
|
|
19,177 |
(6) |
|
|
* |
|
C. H. Lawrence, Jr. |
|
|
50,143 |
(7) |
|
|
1.44 |
% |
D. Harcourt Lees, Jr. (3) |
|
|
35,701 |
(8) |
|
|
1.02 |
% |
Randolph T. Minter |
|
|
17,864 |
(9) |
|
|
* |
|
Brian S. Montgomery |
|
|
34,481 |
(10) |
|
|
* |
|
Harold P. Neale |
|
|
60,665 |
(11) |
|
|
1.74 |
% |
Pat H. Nevill |
|
|
32,900 |
(12) |
|
|
* |
|
John J. Norman, Jr. |
|
|
6,864 |
(13) |
|
|
* |
|
H. Frances Stringfellow |
|
|
24,249 |
(14) |
|
|
* |
|
C. Hunton Tiffany |
|
|
167,163 |
(15) |
|
|
4.75 |
% |
All Bank & Company directors and
executive officers as a group
(19 persons): |
|
|
815,439 |
(16) |
|
|
23.36 |
% |
|
|
|
*Percentage ownership is less than one percent of the outstanding shares of common stock. |
For purposes of this table, beneficial ownership has been determined in accordance with the
provisions of Rule 13d-3 of the Securities Exchange Act of 1934 under which, in general, a person
is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or
direct the voting of the security or the power to dispose of or direct the disposition of the
security, or if he or she has the right to acquire beneficial ownership of the security within
sixty days. All shares of common stock indicated in the above table are subject to the sole
investment and voting power of the identified director or officer, except as otherwise set forth in
the footnotes below, except that shares of restricted stock over which the individual has sole
voting power but does not have investment power until such shares vest are not specifically
identified.
|
(1) |
|
Includes 8,756 shares that could be acquired within 60 days through the exercise of
stock options. |
|
|
(2) |
|
Includes 402 shares owned by Barbara C. Graap, his wife, as to which shares he
disclaims beneficial ownership. Also includes 5,570 shares held jointly with Barbara
Graap, his wife, over which he shares voting and investment power. |
|
|
(3) |
|
Director Emeritus. |
|
|
(4) |
|
Includes 5,440 shares held jointly with Alexander G. Green, III, his son; 5,440
shares held jointly with Courtenay G. Mullen, his daughter; and 5,440 shares held
jointly with Mary Blake Green, his daughter. Mr. Green shares voting and investment
power with each of his children. Also includes 12,720 shares that could be acquired
within 60 days through the exercise of stock options. |
|
|
(5) |
|
Includes 8,480 shares that could be acquired within 60 days through the
exercise of stock options. |
|
|
(6) |
|
Includes 2,000 shares held jointly with Edith J. Larson, his mother, and 4,480
shares held jointly with Eliza C. Larson, his wife, over which he shares voting and
investment power; and 10,720 shares that could be acquired within 60 days through the
exercise of stock options. |
|
|
(7) |
|
Includes 12,720 shares that could be acquired within 60 days through the
exercise of stock options. |
|
|
(8) |
|
Includes 12,720 shares that could be acquired within 60 days through the
exercise of stock options. |
|
|
(9) |
|
Includes 10,720 shares that could be acquired within 60 days through the
exercise of stock options. |
|
|
(10) |
|
Includes 10,376 shares held jointly with Patty M. Montgomery, his wife, over
which he shares voting and investment power; and 12,720 shares that could be acquired
within 60 days through the exercise of stock options. |
|
|
(11) |
|
Includes 20,576 shares owned by Fontaine G. Neale, his wife, as to which shares
he disclaims beneficial ownership; and 11,020 shares that could be acquired within 60
days through the exercise of stock options. |
|
|
(12) |
|
Includes 15,800 shares held in trust for H. T. A. Nevill, her husband, over
which she shares voting and investment power; and 10,480 shares that could be acquired
within 60 days through the exercise of stock options. |
|
|
(13) |
|
Includes 3,000 shares that could be acquired within 60 days through the
exercise of stock options. |
|
|
(14) |
|
Includes 5,176 shares owned jointly with Dallas F. Stringfellow, her husband,
over which she shares voting and investment power; 1,400 shares owned by Dallas F.
Stringfellow, as to which shares she disclaims beneficial ownership; and 11,200 shares
that could be acquired within 60 days through the exercise of stock options. |
|
|
(15) |
|
Includes 29,162 shares owned by Susanne J. McC. Tiffany, his
wife, as to which shares he disclaims beneficial ownership; and 43,730 shares that could be acquired
within 60 days through the exercise of stock options. |
|
|
(16) |
|
Includes 2,463 shares held by Mark A. Debes, Senior Vice President, Retail
Division of the Bank; 3,091 shares held by Jeffrey A. Sisson, Senior Vice President,
Chief Lending Officer of the Bank, of which 418 shares are held jointly with Hazel L.
Sisson, his mother, over which he shares voting and investment power; 1,734 shares held
by Edna T. Brannan, Senior Vice President Chief Administrative Officer of the Bank; 656
shares held by Sally C. Marks, Senior Vice President, Senior Trust Officer of the Bank,
of which 80 shares are held jointly with Richard C. Marks, her
husband, over which she shares voting and investment powers; and 168,986 shares that could be acquired within
60 days through the exercise of stock options. |
The Company is not aware of any arrangement that may operate at a subsequent date to effect a
change in control of the Company.
AUDIT COMMITTEE REPORT
The Audit Committee of the Board is responsible for providing independent, objective oversight of
the Companys accounting functions and internal controls. The Committees responsibilities include
providing for effective external audits of all corporate subsidiaries by a suitable independent
accountant, providing for an effective and efficient internal audit program to serve all
subsidiaries in an examining and advisory capacity, assisting the Board of Directors in fulfilling
its fiduciary responsibilities for financial reporting and internal accounting and operations
controls, and to act as an agent for the Board of Directors to help insure the independence of
internal and external auditors, the integrity of management, and the adequacy of disclosures to
shareholders.
The Companys management is responsible for preparing the Companys financial statements. The
Companys independent accountants are responsible for auditing the financial statements. The
Committees responsibility is to monitor and oversee these processes.
In this context, the Audit Committee has reviewed and discussed the audited 2005 financial
statements with management, and has discussed with the independent accountants the matters required
to be discussed by Statement on Auditing Standards No. 61, Communication with Audit Committees, as
amended, including their judgments about the quality, not just the acceptability, of the Companys
accounting principles and underlying estimates in the Companys consolidated financial statements;
all critical accounting policies and practices to be used; all alternative treatments within
generally accepted accounting principles for policies and practices related to material terms that
have been discussed with management of the Company; and other material written communication
between the independent accountants and the management of the Company, such as any management
letter or schedule of unadjusted differences.
The Audit Committee has received and has discussed the written disclosures and the letter from the
independent accountants required by Independence Standards Board Standard No. 1, Independence
Discussions with Audit Committees, has considered the compatibility of non-audit services with the
independent accountants independence, and has discussed with the accountants the accountants
independence.
Based on its review and discussions with the auditors and management, the Audit Committee
recommended, and the Board of Directors approved, that the audited financial statements be included
in the Companys 2005 Annual Report and in the Companys Form 10-K for 2005 filed with the
Securities and Exchange Commission.
The Audit Committee operates pursuant to a written charter that has been adopted by the committee
and the Board of Directors and is reviewed annually. A copy was included as Appendix A to the
Companys 2004 proxy statement.
The six members of the Audit Committee are independent as defined by the NASDAQ listing standards
and applicable SEC regulations.
|
|
|
Audit Committee: |
|
|
|
John B. Adams, Jr.
|
|
Harold P. Neale |
Stanley C. Haworth
|
|
John J. Norman, Jr. |
Douglas C. Larson
|
|
H. Frances Stringfellow, Chairman |
CHANGE IN INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
On August 19, 2004, the Company terminated the engagement of Yount, Hyde & Barbour, P.C. (YHB) as
its independent public accountant in order to engage YHB, which had audited the Companys financial
statements since January 1, 1986, to perform the Companys internal audit function and assist the
Company in preparing for compliance with the management report on internal control required by the
Sarbanes-Oxley Act of 2002. In connection with the change in independent public accountant, also
on August 19, 2004, the Company engaged Smith Elliott Kearns & Company, LLC (Smith Elliott) as
the Companys independent public accountant for the year ended December 31, 2004. These changes in
independent public accountant were recommended and approved by the Audit Committee of the Companys
Board of Directors.
During the Companys two fiscal years ended December 31, 2003, and during the subsequent interim
period through August 19, 2004, there was no disagreement between the Company and YHB on any matter
of accounting principles or practices, financial statement disclosure, or auditing scope or
procedure which, if not resolved to YHBs satisfaction, would have caused them to make reference to
the subject matter of the disagreement in connection with its reports on the Companys consolidated
financial statements. The audit reports of YHB on the Companys consolidated financial statements
as of and for the two fiscal years ended December 31, 2003 did not contain any adverse opinion or
disclaimer of
opinion, nor were these opinions qualified or modified as to uncertainty, audit scope or accounting
principles.
The Company provided YHB with a copy of the above disclosures, also set forth in the Companys
report on Form 8-K filed with the SEC on August 20, 2004, and requested that they furnish the
Company with a letter addressed to the SEC stating whether they agreed with the above statements
and, if not, stating the respects in which they did not agree. YHBs letter stating its agreement
with the above statements was filed as an exhibit to the Form 8-K.
During the Companys two fiscal years ended December 31, 2003, and during the subsequent interim
period through August 19, 2004, the Company did not consult with Smith Elliott regarding the
application of accounting principles to a specified transaction, either completed or proposed, or
the type of audit opinion that might be rendered on the Companys consolidated financial
statements.
PRINCIPAL ACCOUNTANT FEES
The following table presents the fees for professional audit services rendered by Smith Elliott
Kearns & Company, LLC for the audit of the Companys annual financial statements for the years
ended December 31, 2005 and 2004 and fees billed for other services rendered by Smith Elliott
during those periods. All services reflected in the following fee table for 2005 and 2004 were
pre-approved in accordance with the policy of the Audit Committee of the Board of Directors.
|
|
|
|
|
|
|
|
|
|
|
Year Ended December 31, |
|
|
2004 |
|
2005 |
|
Audit fees1 |
|
$ |
42,009 |
|
|
$ |
48,670 |
|
Audit-related fees2 |
|
|
|
|
|
$ |
10,939 |
|
Tax fees3 |
|
|
|
|
|
|
|
|
All other fees |
|
|
|
|
|
|
|
|
|
|
|
$ |
42,009 |
|
|
$ |
59,609 |
|
|
|
|
|
(1) |
|
For 2004, includes amounts billed through February 28, 2005 and additional amounts estimated
to be billed for the 2004 audit. |
|
(2) |
|
Audit-related fees for 2005 consist of fees billed for the annual ERISA audits of the
Companys benefit plans. |
|
(3) |
|
Tax fees consist of the fees billed for preparation of federal and state tax returns and
consultation. |
The Audit Committee considers the provision of all of the above services to be compatible with
maintaining the independence of Smith Elliott Kearns & Company, LLC, the Companys independent
registered public accounting firm.
PRE-APPROVAL POLICIES
Pursuant to the terms of the Companys Audit Committee Charter, the Audit Committee is responsible
for the appointment, compensation and oversight of the work performed by the Companys independent
public accountants. The Audit Committee, or a designated member of the Audit Committee, must
pre-approve all audit (including audit-related) and non-audit services performed by the Companys
independent registered public accounting firm in order to assure that the provisions of such
services does not impair the accountants
independence. The Audit Committee has delegated interim pre-approval authority to Ms.
Stringfellow, Chairman of the Audit Committee. Any interim pre-approval of permitted non-audit
services is required to be reported to the Audit Committee at its next scheduled meeting. The
Audit Committee does not delegate its responsibilities to pre-approve services performed by the
independent accountant to management.
PROPOSAL TWO:
RATIFICATION OF INDEPENDENT PUBLIC ACCOUNTANTS
The Audit Committee has selected the firm of Smith Elliott Kearns & Company, LLC as the Companys
independent registered public accounting firm to audit the books of the Company and the Bank for
the current year, to report on the consolidated statement of financial position and related
statement of earnings of the Company and the Bank, and to perform such other appropriate accounting
services as may be required by the Audit Committee. Smith Elliott audited the books of the Company
and the Bank for 2005. A representative of Smith Elliott is expected to be present at the Annual
Meeting and will be given the opportunity to make a statement if he so desires, and to respond to
appropriate questions of the shareholders.
The Audit Committee and the Board of Directors recommends that the shareholders vote FOR
ratifying the selection of Smith Elliott Kearns & Company, LLC for the purposes set forth above.
The Company has been advised by Smith Elliott that the firm did not have any direct financial
interest or any material indirect financial interest in the Company or the Bank in 2005. Should
the shareholders vote AGAINST ratification, the Audit Committee will consider a change in
accountants for the next year.
ANNUAL REPORT ON FORM 10-K
Financial statements of the Company are contained in the Annual Report for the year ended December
31, 2005, which accompanies this proxy statement. Upon written request, sent to Fauquier
Bankshares, Inc., c/o Secretary, 10 Courthouse Square, Warrenton, VA 20186, the Company will
provide, at no cost to the shareholder, a copy of the Companys Form 10-K for the year ended
December 31, 2005, including the financial statements, as filed with the Securities and Exchange
Commission.
PROPOSALS FOR 2007 ANNUAL MEETING OF SHAREHOLDERS
The deadline for submitting shareholder proposals to be considered for inclusion in the proxy
statement and form of proxy relating to the 2007 Annual Meeting of Shareholders is February 12,
2007. Any such proposal received at the Companys principal executive offices after such date will
be considered untimely and may be excluded from the proxy statement and form of proxy.
The deadline for submitting shareholder proposals to be presented at the 2007 Annual Meeting of
Shareholders, but which will not be included in the proxy statement and form of proxy relating to
such meeting, is February 12, 2007. Any such proposal received by the Companys principal executive
offices after such date will be considered untimely and the persons named in the proxy for such
meeting may exercise their discretionary voting power with respect to such proposal.
OTHER MATTERS
The Board of Directors is not aware of any other matters to come before the Annual Meeting.
Execution of a proxy, however, confers on the designated proxy holders discretionary authority to
vote the shares in
accordance with their best judgment on such other business, if any, that may properly come before
the Annual Meeting or any adjournment thereof, including whether or not to adjourn the Annual
Meeting.
RETURN OF PROXIES
Whether or not you expect to attend this Annual Meeting, please complete, date, sign and return
your proxy card as promptly as possible to assure representation of your shares and help assure a
quorum for the Annual Meeting. You may revoke your proxy at any time prior to its exercise.
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Fauquier Bankshares, Inc. |
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By Order of the Board of Directors |
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/s/ C. Hunton Tiffany |
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C. Hunton Tiffany |
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Chairman |
Warrenton, Virginia
April 13, 2006
FORM OF PROXY
ANNUAL MEETING OF SHAREHOLDERS OF
FAUQUIER BANKSHARES, INC.
May 16, 2006
Please date, sign and mail
your proxy card in the
envelope provided as soon
as possible.
ê Please detach along perforated line and mail in the envelope provided. ê
THE BOARD OF DIRECTORS
RECOMMENDS A VOTE FOR EACH OF THE PROPOSALS PRESENTED.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE. x
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The election as directors of all nominees listed (except as marked to the contrary below): |
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CLASS I NOMINEES: |
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FOR ALL NOMINEES |
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John B. Adams, Jr. |
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C.H. Lawrence, Jr. |
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WITHHOLD AUTHORITY |
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John J. Norman, Jr. |
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FOR ALL NOMINEES |
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C. Hunton Tiffany |
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FOR ALL EXCEPT (See instruction below)
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INSTRUCTION:
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To withhold authority to vote for any individual nominee(s), mark FOR ALL EXCEPT and fill in the circle next to each nominee for whom you wish to withhold authority, as shown here: l |
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To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. |
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FOR |
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The ratification of the selection of Smith Elliott Kearns & Company, LLC, as independent public accountants for the Company for 2006. |
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This proxy is revocable and will be voted in the manner directed by
the undersigned shareholder. If no direction is made, this proxy will be voted FOR all director nominees in Proposal One and FOR Proposal
Two. If any other business is presented at the Annual Meeting, including whether or not to adjourn the meeting, this proxy will be voted
by the proxy holders in their best judgment. At the present time, the proxy holders know of no other business to be presented at the
Annual Meeting.
The undersigned acknowledges receipt from the Company prior to the execution of this proxy of
a Notice of Annual Meeting of Shareholders and Proxy Statement dated
April 13, 2006 and of the 2005 Annual Report to Shareholders.
PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY PROMPTLY IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
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Signature of Shareholder |
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Date: |
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Signature of Shareholder |
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Date: |
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Please sign exactly as your name or
names appear on this Proxy. When shares are held jointly, each holder
should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please
sign in partnership, name by authorized person. |
REVOCABLE PROXY
THIS PROXY IS SOLICITED
ON BEHALF OF THE BOARD OF DIRECTORS OF
FAUQUIER BANKSHARES, INC.
ANNUAL MEETING OF SHAREHOLDERS
May 16, 2006, 11:00 Eastern Time
The undersigned hereby appoints Douglas C. Larson, Brian S. Montgomery and H. Frances Stringfellow and each of them (with full power to act without the others) to act as proxy for the undersigned, and to vote all shares of Common Stock of Fauquier Bankshares, Inc. (the Company) which the undersigned is entitled to vote at the Annual Meeting of Shareholders, to be held on May 16, 2006, at 11:00 a.m. Eastern Time, at The Fauquier Springs Country Club, Springs Road, Warrenton, Virginia, and at any adjournments thereof, as set forth on the reverse side.
(Continued and to be marked on the other side.)