6-K
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
September 25, 2006
BHP Billiton Limited
(Translation of registrants name into English)
180 Lonsdale Street Melbourne VIC 3000 Australia
(Address of principal executive office)
Indicate by check mark whether the registrant files or will file annual reports
under cover of Form 20-F or Form 40-F: þ Form 20-F
o Form 40-F
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(1): o
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(7): o
Indicate by check mark whether the registrant by furnishing the information
contained in this Form is also thereby furnishing the information to the
Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of
1934: o Yes þ No
If Yes is marked, indicate below the file number assigned to the registrant
in connection with Rule 12g3-2(b): n/a
TABLE OF CONTENTS
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of
1934, the registrant has duly caused this report to be signed on
its behalf by the undersigned, thereunto duly authorized.
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BHP Billiton Limited
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Date: 25 September 2006
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By:
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Karen Wood |
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Name:
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Karen Wood |
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Title:
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Group Company Secretary |
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Chairmans Office |
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BHP Billiton Limited |
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180 Lonsdale Street |
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Melbourne Victoria 3000 |
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Australia |
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GPO Box 86A |
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Melbourne Victoria 3001 |
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Australia |
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Tel +61 1300 55 47 57 |
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Fax + 61 3 9609 4372 |
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www.bhpbilliton.com |
11 September 2006
Dear Shareholder(s)
In a financial year where our results broke records, our capital management initiatives, including
share buy-backs and increased dividends continued to deliver rewards for all shareholders, and with
the outlook remaining positive, I have great pleasure in enclosing your Notice for the 2006 Annual
General Meeting of BHP Billiton Limited. The meeting will be held on
Wednesday, 29 November 2006
commencing at 10:30 am (Brisbane time) at the Brisbane Convention
&
Exhibition Centre, corner Merivale and Glenelg Streets, South Bank,
Brisbane, Queensland.
You will see from the Notice that your Board is recommending the election of four new Directors:
Paul Anderson and Jacques Nasser have joined the Board as non-executive Directors and Marius
Kloppers and Chris Lynch have been appointed executive Directors. Each of them bring important
skills and experience to the Boardroom and I am delighted that they have accepted invitations to
join the Board.
Mike
Salamon is retiring from the Board after the Annual General Meeting
of BHP Billiton Plc in London on 26 October. Mike has worked
tirelessly for the Group over many years and we will miss his
insighful contributions.
This year your Board is recommending the introduction of a share plan in which all of BHP
Billitons employees will be entitled, and encouraged, to participate. The plan will give our
employees from around the world, who have contributed so much to the success of the Group to date,
an opportunity to participate in its future success alongside our shareholders.
We are also seeking your approval to change the denomination of the currency used to cap fees paid
to Directors, from Australian to US dollars. This will align the shareholder-approved cap with the
basis on which fees are set and with the currency we use for all reporting purposes. The change in
denomination will result in an increase in the approved amount.
Most of the remaining items of business will be familiar to you including the motion to approve the
Groups Remuneration Report.
This year we are again inviting shareholders who are not able to attend the meeting to lodge
questions. A question form for that purpose is attached to your proxy form. We will post the most
frequently asked questions on the website, together with answers, and will address as many
questions as possible at the meeting.
If you are not able to attend the meeting in person, please complete the enclosed proxy form and
return it to us by mail or fax. Alternatively, you may register your proxy appointment and voting
instructions electronically via the internet.
Your Directors believe that the proposals set out in the Notice, and described in the Explanatory
Notes, are in the best interest of both the Company and its shareholders. We unanimously recommend
that you vote in favour of all of the resolutions, as we intend to do in respect of our own
beneficial holdings. If I or any of my fellow Directors are appointed as a proxy we will, of
course, vote in accordance with any instructions given to us. If we are given discretion as to how
to vote, we will vote in favour of each of the items of
business to be considered.
I sincerely hope you are able to join us at the meeting and take advantage of the opportunity to
meet and talk with Directors and senior executives.
Yours sincerely
Don Argus
Chairman
A member of the BHP Billiton Group which is headquartered in Australia.
Registered Office: 180 Lonsdale Melbourne Victoria 3000 Australia
ABN 49 004 028 077
Notice of Annual General Meeting
Index
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Items of Business:
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pages 3 to 4 |
Explanatory Notes:
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pages 5 to 14 |
Voting:
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page 15 |
In this Notice, BHP Billiton Limited refers to the company listed on the Australian
Stock Exchange and BHP Billiton Plc refers to the company listed on the London
Stock Exchange.
Notice is given that the Annual General Meeting of shareholders
of BHP Billiton Limited will be held at the Brisbane Convention &
Exhibition Centre, corner Merivale and Glenelg Streets, South Bank, Brisbane, Queensland on Wednesday, 29 November 2006 at 10.30 am (Brisbane time) for the purpose of transacting the following business.
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2 |
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5 BHP BILLITON LIMITED NOTICE OF MEETING
2006 |
Items of Business
Items 1 to 22 and 26 to 32 will be proposed as ordinary resolutions. Items 23, 24 and 25 will be
proposed as special resolutions.
Financial statements and reports
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To receive the financial statements for BHP Billiton Plc for the year ended 30 June
2006, together with the Directors Report and the Auditors Report as set out in the
Annual Report. |
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To receive the financial statements for BHP Billiton Limited for the year ended 30 June 2006,
together with the Directors Report and the Auditors Report as set out in the Annual Report. |
Election of Directors
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Mr P M Anderson was appointed a Director by the Board of BHP Billiton Plc with effect from 6
June 2006 and offers himself for election as a Director of BHP Billiton Plc. |
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Mr P M Anderson was appointed a Director by the Board of BHP Billiton Limited with effect
from 6 June 2006 and offers himself for election as a Director of BHP Billiton Limited. |
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5. |
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Mr M J Kloppers was appointed a Director by the Board of BHP Billiton Plc with effect from 1
January 2006 and offers himself for election as a Director of BHP Billiton Plc. |
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6. |
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Mr M J Kloppers was appointed a Director by the Board of BHP Billiton Limited with effect
from 1 January 2006 and offers himself for election as a Director of BHP Billiton Limited. |
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7. |
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Mr C J Lynch was appointed a Director by the Board of BHP Billiton Plc with effect from 1
January 2006 and offers himself for election as a Director of BHP Billiton Plc. |
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8. |
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Mr C J Lynch was appointed a Director by the Board of BHP Billiton Limited with effect from
1 January 2006 and offers himself for election as a Director of BHP Billiton Limited. |
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9. |
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Mr J Nasser was appointed a Director by the Board of BHP Billiton Plc with effect from 6 June
2006 and offers himself for election as a Director of BHP Billiton Plc. |
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10. |
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Mr J Nasser was appointed a Director by the Board of BHP
Billiton Limited with effect from 6 June 2006 and offers himself for election as a Director of
BHP Billiton Limited. |
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11. |
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Mr D A Crawford has served on the Board of BHP Billiton Plc for more than nine years and, in
accordance with the Boards policy, offers himself for re-election as a Director of BHP Billiton
Plc. |
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12. |
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Mr D A Crawford has served on the Board of BHP Billiton Limited for more than nine years and,
in accordance with the Boards policy, offers himself for re-election as a Director of BHP
Billiton Limited. |
The following Directors retire by rotation and, being eligible, submit themselves for re-election:
13. |
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Mr D R Argus as a Director of BHP Billiton Plc. |
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14. |
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Mr D R Argus as a Director of BHP Billiton Limited. |
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15. |
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Dr D C Brink as a Director of BHP Billiton
Plc. |
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16. |
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Dr D C Brink as a Director of BHP Billiton
Limited. |
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17. |
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Dr J G S Buchanan as a Director of BHP Billiton Plc. |
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18. |
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Dr J G S Buchanan as a Director of BHP Billiton Limited. |
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19. |
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Dr J M Schubert as a Director of BHP Billiton Plc. |
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20. |
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Dr J M Schubert as a Director of BHP Billiton Limited. |
Reappointment of auditor of BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That KPMG Audit Plc be reappointed as the auditor of BHP Billiton Plc and that the Directors be
authorised to agree its remuneration. |
General authority to allot shares in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the authority and power to allot relevant securities conferred on the Directors by Article
9 of BHP Billiton Plcs Articles of Association be renewed for the period ending on the later of
the Annual General Meeting of BHP Billiton Plc and the Annual General Meeting of BHP Billiton
Limited in 2007, and for such period the section 80 amount (under the United Kingdom Companies
Act 1985) shall be US$276,686,499. |
Disapplication of pre-emption rights in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution as a special
resolution: |
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That the authority and power to allot equity securities for cash conferred on the Directors by
Article 9 of BHP Billiton Plcs Articles of Association be renewed for the period ending on the
later of the Annual General Meeting of BHP Billiton Plc
and the Annual General Meeting of BHP Billiton Limited in 2007, and for such period the section 89
amount (under the United Kingdom Companies Act 1985) shall be US$61,703,675.00. |
Repurchase of shares in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution as a special
resolution: |
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That BHP Billiton Plc be and is hereby generally and unconditionally authorised in accordance with
Article 6 of its Articles of Association and section 166 of the United Kingdom Companies Act 1985
to make market purchases (as defined in section 163 of that Act) of ordinary shares of US$0.50
nominal value each in the capital of BHP Billiton Plc (shares) provided that: |
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the maximum aggregate number of shares hereby authorised to be purchased will be 246,814,700,
representing 10 per cent of BHP Billiton Plcs issued share capital; |
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the minimum price that may
be paid for each share is US$0.50, being the nominal value of such a share; |
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the maximum price
that may be paid for any share is not more than 5 per cent above the average of the middle market
quotations for a share taken from the London Stock Exchange Daily Official List for the five
business days immediately preceding the date of purchase of the shares; and |
BHP BILLITON LIMITED NOTICE OF MEETING
2006
Notice of Annual General Meeting continued
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the authority conferred by this resolution shall, unless renewed prior to such time, expire on
the earlier of (i) 25 April 2008, and (ii) the later of the Annual General Meeting of BHP Billiton
Plc and the Annual General Meeting of BHP Billiton Limited in 2007 (provided that BHP Billiton Plc
may enter into a contract for the purchase of shares before the expiry of this authority, which
would or might be completed wholly or partly after such expiry). |
Cancellation of shares in BHP Billiton Plc held by BHP Billiton Limited or one of its subsidiaries
25. |
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To consider and, if thought fit, pass the following resolutions as special resolutions: |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the issued paid
up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its subsidiaries
(within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on 31 December
2006. |
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(ii) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on 31
March 2007. |
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(iii) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the issued
paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on 15
May 2007. |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all
the issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on 30
June 2007. |
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(v) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of
its subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act
1985) on 30 September 2007. |
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(vi) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the issued
paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on 15
November 2007. |
Remuneration Report
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To approve the Remuneration Report for the year ended
June 2006. |
Approval of grants to executive Directors
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the grant of Deferred Shares and Options under the BHP Billiton Limited Group Incentive
Scheme (GIS) and the grant of Performance Shares under the BHP Billiton Limited Long Term
Incentive Plan (LTIP) to executive Director and Chief Executive Officer, Mr C W Goodyear, in the
manner set out in the Explanatory Notes to this Notice of Meeting be approved for all purposes,
including for the purpose of ASX Listing Rule 10.14. |
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the grant of Deferred Shares and Options under the BHP Billiton Plc Group Incentive Scheme
and the grant of Performance Shares under the BHP Billiton Plc Long Term Incentive Plan to
executive Director and Group President Non-Ferrous Materials, Mr M J Kloppers, in the manner set
out in the Explanatory Notes to this Notice of Meeting be approved for all purposes, including for
the purpose of ASX Listing Rule 10.14. |
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29. |
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the grant of Deferred Shares and Options under the BHP Billiton Limited Group Incentive
Scheme and the grant of Performance Shares under the BHP Billiton Limited Long Term Incentive
Plan to executive Director and Group President Carbon Steel Materials, Mr C J Lynch, in the
manner set out in the Explanatory Notes to this Notice of Meeting be approved for all purposes,
including for the purpose of ASX Listing Rule 10.14. |
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Each of BHP Billiton Limited and BHP Billiton PLc will disregard any vote cast on resolutions
27, 28 and 29 by Messrs C W Goodyear, M J Kloppers or C J Lynch or any of their associates,
unless the vote is cast as proxy for a person entitled to vote in accordance with a direction on
the proxy form or unless the vote is cast by a person chairing the meeting as proxy for a person
who is entitled to vote in accordance with a direction on the proxy form to vote as the proxy
decides. |
Approval of BHP Billiton Global Employee Share Plan
30. |
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the establishment, operation and administration of a: |
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(a) |
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BHP Billiton Limited Global Employee Share Plan, as described in the Explanatory Notes to this
Notice of Meeting, be approved; and |
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BHP Billiton Plc Global Employee Share Plan, as described
in the Explanatory Notes to this Notice of Meeting, be approved. |
Each of BHP Billiton Limited and BHP Billiton Plc will disregard any vote cast on resolution 30
by an executive Director or an associate of an executive Director, unless the vote is cast as
proxy for a person
entitled to vote in accordance with a direction on the proxy form or unless the vote is cast by
a person chairing the meeting as proxy for a person who is entitled to vote in accordance with a
direction on the proxy form to vote as the proxy decides.
Change to maximum aggregate remuneration paid to non-executive Directors in any year
31. |
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the maximum aggregate remuneration which may be paid by BHP Billiton Plc to all the
non-executive Directors in any year together with the remuneration paid to those non-executive
Directors by BHP Billiton Limited be changed from A$3,000,000 to US$3,000,000 and that this
increase be approved for all purposes, including for the purposes of Article 76 of the Articles of
Association of BHP Billiton Plc and ASX Listing Rule 10.17. |
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32. |
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To consider and, if thought fit, pass the following resolution as an ordinary
resolution: |
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That the maximum aggregate remuneration which may be paid by BHP Billiton Limited to all the
non-executive Directors in any year together with the remuneration paid to those non-executive
Directors by BHP Billiton Plc be changed from A$3,000,000 to US$3,000,000 and that this increase be
approved for all purposes, including for the purposes of Rule 76 of the Constitution of BHP
Billiton Limited and ASX Listing Rule 10.17. |
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Each of BHP Billiton Limited and BHP Billiton Plc will disregard any vote cast on resolutions 31
and 32 by a Director or an associate of a Director, unless the vote is cast as proxy for a person
entitled to vote in accordance with a direction on the proxy form or unless the vote is cast by a
person chairing the meeting as proxy for a person who is entitled to vote in accordance with a
direction on the proxy form to vote as the proxy decides. |
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5 BHP BILLITON LIMITED NOTICE OF MEETING 2006 |
Explanatory Notes
Voting arrangements under the Dual Listed Companies structure
Because
BHP Billiton Limited and BHP Billiton Plc have retained their status as separate companies,
two Annual General Meetings will be held that of BHP Billiton Plc in London on 26 October 2006
and that of BHP Billiton Limited in Brisbane on 29 November 2006.
The merger agreements between the two companies allow shareholders of both companies jointly to
make decisions on significant matters. Significant matters are identified in the merger agreements.
Where a significant matter affects the shareholders of each Company in similar ways it is called a
joint electorate matter.
At the Annual General Meetings this year, all items of business are joint
electorate matters.
The process that allows both sets of shareholders to vote on joint electorate matters is called a
joint electorate action.
Voting on joint electorate actions works as follows:
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if you vote at the meeting of BHP Billiton Limited (whether in person, by representative,
by attorney or by proxy) an equivalent vote will be cast on the corresponding resolution
at the Annual General Meeting of BHP Billiton PLc; |
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shareholders of BHP Billiton PLc who vote on the corresponding resolution
proposed at their Annual General Meeting will have those votes treated as though they were
also cast at the meeting of BHP Billiton Limited; and |
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a resolution will only be passed if the total of the votes cast (after the votes of
shareholders of both companies are added together) meets the required majority. In the
case of an ordinary resolution, the majority is 50 per cent of the votes cast and, in the
case of a special resolution, it is 75 per cent of the votes cast. |
The results of any resolution cannot be finalised until after both meetings are concluded. Voting
at each meeting will be conducted by poll and the results announced to the stock exchanges as soon
as they are known.
Business
Explanatory notes on the items of business to be considered at the meeting follow.
Items 1 and 2 Financial statements and reports
The law in Australia and England requires Directors to lay before the meeting of shareholders the
financial report (or statements), Directors Report, Auditors Report and the Remuneration Report
for the year.
In accordance with the Groups approach to corporate governance, shareholders in each Company are
being asked to receive the reports and accounts of both companies. Shareholders will have received
a copy of the BHP Billiton Limited or BHP Billiton PLc Annual Report or Annual Review in accordance
with their election.
The Annual Reports and Annual Review are available on the website at
www.bhpbilliton.com. Alternatively, shareholders can request
copies by telephoning 1300 656 780 (from within Australia or (61 3)
9415 4020 (from elsewhere).
Receiving the accounts is considered a significant matter and is therefore a joint electorate
action (see the previous section on voting arrangements for an explanation). Shareholders of both
companies must therefore vote on these items and they must be passed as ordinary resolutions.
Items 3 to 20 Election of Directors
The merger agreements require the Boards of BHP Billiton Limited and BHP Billiton Plc to be
identical. Mr P M Anderson, Mr M J Kloppers, Mr C J Lynch and Mr J Nasser are seeking election by
shareholders to both Boards (the Board), having been appointed Directors during the year. Mr D R
Argus, Dr D C Brink, Dr J G S Buchanan and Dr J M Schubert are retiring from the Board by rotation
and it is proposed that they be reappointed.
Mr M Salamon has also indicated that he will retire from the Board with effect from the conclusion
of the Annual General Meeting of BHP Billiton Plc on 26 October 2006. He is not seeking
re-election.
The Board has also determined that after a non-executive Director has served on the
Board for nine years from the date of their first election, that Director will stand for annual
election from the first Annual General Meeting after the expiration of their current term.
Accordingly, Mr D A Crawford is retiring from the Board and it is proposed that he be reappointed.
The Nomination Committee of the Board has conducted an assessment of the performance of each of the
retiring non-executive Directors, Mr D R Argus, Dr D C Brink, Dr J G S Buchanan, Mr D A Crawford
and Dr J M Schubert. The Committee has also reviewed the skills, knowledge and experience
represented on the Board. Having conducted those assessments and that review, the Board recommends
to shareholders the re-election of the retiring Directors and the election of Mr P M Anderson, Mr M
J Kloppers, Mr C J Lynch and Mr J Nasser.
The performance assessments were designed to measure the
effectiveness of each of the non-executive Directors. Mr P M Anderson, Mr J Nasser and each of the
retiring non-executive Directors are considered by the Board to be independent in character and
judgement and free from any business or other relationship that could materially interfere with the
exercise of their objective, unfettered or independent judgement.
Mr M J Kloppers is the Group President Non-Ferrous Materials and Mr C J Lynch is the Group
President Carbon Steel Materials and, as executive Directors, are not considered independent. The
Annual Report contains further information on the independence of Directors in section 4.3 of the
Corporate Governance Statement.
The election of Directors to the Board is considered a significant matter and is therefore a joint
electorate action. Shareholders are requested to approve the re-election of Directors to each
Board.
If a Director is re-elected to one Board and not the other then that Director will not be
appointed to either Board.
The resolutions to appoint these Directors must each be passed separately as ordinary resolutions.
The biographical details, skills and experience of each of the Directors standing for election are
set out below and in section 4.2 of the Corporate Governance Statement, which forms part of the
Annual Report.
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BHP BILLITON LIMITED NOTICE OF MEETING
2006 5
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Explanatory Notes continued
Paul Anderson
B S (Mech Eng), MBA, 61
Paul Anderson has an extensive background in natural resources and energy and, as one of the
architects of the merger that created BHP Billiton, has a deep understanding of the strategy behind
the Groups success. He was appointed a non-executive Director
of BHP Billiton Limited and BHP Billiton
Plc on 26 April 2006 with effect from 6 June 2006. He was the CEO and Managing Director of BHP
Limited from December 1998 until June 2001 and of BHP
Billiton Limited and BHP Billiton Plc from
June 2001 until July 2002. He was a non-executive Director
of BHP Billiton Limited and BHP Billiton
Plc from July to November 2002. He is Chairman of the Board of Duke Energy Corporation and has
more than 20 years experience at Duke Energy and its predecessors. He is also a Director of Qantas
Airways Limited, a former Director of Temple Inland Inc. and a former Director of Fluor
Corporation. He is also a member of the US Presidents Council of Advisors on Science and
Technology and is a member of BHP Billitons Sustainability Committee. The Board has concluded that
Mr Anderson is independent. An explanation of the Boards reasoning in assessing Mr Andersons
independence is set out in section 4.3 of the Corporate Governance Statement, which forms part of
the Annual Report.
The Board believes that Mr Andersons extensive background in natural resources and energy, and
deep understanding of the strategy behind the Groups success brings great value to the Board.
Mr Anderson says: I believe that companies should be managed for the benefit of long-term
investors. This requires a sustainable strategy which effectively balances the interests of
investors, customers, communities and employees. My prior experience at BHP Billiton combined with
experience at other global companies provides a useful perspective for considering issues which
will come before the Board.
The Board recommends the election of Mr Anderson.
Don Argus
AO, SF Fin, FCPA, 68
Don Argus has considerable experience in international business and a strong management background.
He
has more than 40 years experience in the banking industry and is a former Managing Director and
CEO of National Australia Bank Limited. He has been a Director of BHP Billiton Limited since
November 1996 and Chairman since April 1999. He is the Chairman of Brambles Industries Ltd and
Brambles Industries Plc, a Director of Australian Foundation Investment Company Ltd, a former
Director of Southcorp Limited, a member of the International Advisory Council of Allianz
Aktiengesellschaft and the International Advisory Committee to the New York Stock Exchange Board of
Directors. He is the Chairman of BHP Billitons Nomination
Committee.
The Nomination Committee, in
the absence of Mr Argus, conducted a review of Mr Argus performance as a Director of the Group.
All Directors contributed to that review, with feedback being provided to Mr Argus by Dr Schubert.
On the basis of that review the Nomination Committee recommended and the Board endorsed Mr Argus as
a candidate for re-election.
Mr Argus says: As a Director and shareholder I am convinced that the two basic drivers of value
creation are profitability and growth, and that the success of BHP Billiton is as a result of the
strategies set by the Board and management to achieve both drivers working.
In my role as Chairman of the Board, I will continue to pursue these objectives in the interests
of all stakeholders and to ensure that we all contribute to the tone at the top so that our
culture and values define our relationships not only with our investors, but with all stakeholders
including our employees, customers, suppliers, governments and host communities.
The Board recommends the re-election of Mr Argus.
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5
BHP BILLITON LIMITED NOTICE OF MEETING 2006 |
David Brink
MSc Eng (Mining), D Com (hc), 67
David Brink brings considerable mining and management experience to the Group. He has over 20
years experience in the mining industry, in particular shaft sinking, tunnelling and exploration
contracting, followed by 12 years as the CEO of a major listed construction, engineering and
manufacturing conglomerate. He has been a Director of BHP Billiton Plc since June 1997. He is the
Chairman of Unitrans Limited, Deputy Chairman of ABSA Bank Limited and ABSA Group Limited, a
Director of Sappi Limited and Vice President of the South African Institute of Directors. He is the
Chairman of BHP Billitons Sustainability Committee and a member of the Risk and Audit Committee.
The Nomination Committee conducted a review of Dr Brinks performance as a Director of the Group.
All Directors contributed to that review, with feedback being provided to Dr Brink by the Chairman.
On the basis of that review the Nomination Committee recommended and the Board endorsed Dr Brink as
a candidate for re-election.
Dr Brink says: I subscribe wholeheartedly to the BHP Billiton Charter, which describes how we will
grow and prosper in our chosen fields of activity by being true to our values of integrity and
performance whilst accommodating the needs and expectations of our stakeholders.
My experience as a manager, CEO, director and chairman of heavy construction, mining and financial
companies provides me with insights into and an understanding of the dynamics of BHP Billitons
business, thereby enabling a contribution at Board level in our quest towards sustainable growth
for our enterprise in a healthy environment for our people and our neighbours.
The Board recommends the re-election of Dr Brink.
John Buchanan
BSc, MSc (Hons 1), PhD, 63
John Buchanan has had a wide international business career gained in large and complex
international companies. He has substantial experience in the petroleum industry and knowledge of
the United Kingdom and international investor community. He has held various leadership roles in
strategic, financial, operational and marketing positions, including executive experience in
different countries. He is a former executive Director and Group CFO of BP, Treasurer and Chief
Executive of BP Finance and Chief Operating Officer of BP Chemicals. He has been a Director of BHP
Billiton and BHP Billiton Plc Limited since February 2003. He is the Chairman of Smith&Nephew Plc,
a Director of AstraZeneca Plc, the Senior Independent Director and Deputy Chairman of Vodafone
Group and a former Director of Boots Plc. He is the Senior Independent Director of BHP Billiton
Plc, the Chairman of BHP Billitons Remuneration Committee and a member of the Nomination
Committee.
The Nomination Committee, in the absence of Dr Buchanan, conducted a review of Dr Buchanans
performance as a Director of the Group. All Directors contributed to that review, with feedback
being provided to Dr Buchanan by the Chairman. On the basis of that review the Nomination Committee
recommended, and the Board endorsed Dr Buchanan as a candidate for re-election.
Dr Buchanan says: High performance companies reward shareholders while meeting the needs of
customers, employees and the communities in which they operate, always with high governance
standards. Independent Directors, sharing wide ranging experiences, contribute to strategy
development and performance goals with appropriate support and challenges to management.
My experiences as an executive Director, as well as a non-executive Director on various global
boards, provide a useful base from which to contribute to the progress of BHP Billiton. Dealing
with the investor community as the CFO of a major resources company has provided additional
background for my role as the London-based Senior Independent Director of BHP Billiton Plc.
The Board recommends the re-election of Dr Buchanan.
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BHP BILLITON LIMITED NOTICE OF MEETING 2006 5
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7 |
Explanatory Notes continued
David Crawford
BComm, LLB, FCA, FCPA, FAICD, 62
David Crawford has extensive experience in risk management and business reorganisation, having
acted as a consultant, scheme manager, receiver and manager or liquidator to large and complex
groups of companies. He has been a Director of BHP Billiton Limited since May 1994. He is a former
Australian National Chairman of KPMG, Chartered Accountants. He is Chairman of Lend Lease
Corporation Limited and a Director of Fosters Group Limited and Westpac Banking Corporation.
The Nomination Committee conducted a review of Mr Crawfords performance as a Director of the
Group. All Directors contributed to that review, with feedback being provided to Mr Crawford by the
Chairman. On the basis of that review the Nomination Committee recommended and the Board endorsed
Mr Crawford as a candidate for re-election.
In recommending the re-election of Mr Crawford the Nomination Committee and the Board took into
account the fact that Mr Crawford has served on the Board for 12 years. Under the terms of the
policy adopted by the Board requiring Directors who have served for a period of nine years since
the date of their first election to stand for annual election, Mr Crawford is required to seek
re-election at each Annual General Meeting for the remainder of his tenure.
The Board is satisfied that Mr Crawfords tenure has not in any way compromised his ability to
effectively
discharge his obligations as a non-executive Director, nor has it impaired his independence of
character and judgement. The Board believes that he makes an outstanding contribution to the work
of the Board and to the work of the Risk and Audit Committee.
In recommending Mr Crawford for re-election the Board also took into account Mr Crawfords former
association with KPMG, details of which are set out in section 4.3 of the Corporate Governance
Statement, which forms part of the Annual Report. Mr Crawford resigned as a partner and Australian
National Chairman of KPMG in June 2001 and has no ongoing relationship with KPMG. Therefore, the
Board does not consider Mr Crawfords independence to be compromised.
Mr Crawford says: The creation of long-term shareholder value requires the adoption and
implementation of a sustainable strategy taking account of the interests of relevant stakeholders.
To effect this in an increasingly complex economic and regulatory environment demands that good
corporate governance is implemented at all levels.
My experience in working with a number of multi-national companies in a variety of industries
allows me to provide relevant input into the Boards deliberations on matters of strategic and
operational performance of BHP Billiton.
The Board recommends the re-election of Mr Crawford.
Marius Kloppers
BE (Chem), MBA, PhD (Materials Science), 44
Marius Kloppers has extensive knowledge of the mining industry and of BHP Billitons operations. He
joined the Group in 1993 and was previously Chief Commercial Officer, Chief Marketing Officer,
Group Executive of Billiton Plc, Chief Executive of Samancor Manganese and held various positions
at Billiton Aluminium, including Chief Operating Officer and General Manager of Hillside Aluminium.
He was appointed a Director of BHP Billiton Limited and BHP Billiton Plc and Group President
Non-Ferrous Materials in January 2006.
Mr Kloppers performance as an executive was reviewed by the Chief Executive Officer according to
the key performance indicators set out in section 3 of the Remuneration Report, which forms part of
the Annual Report. The outcomes of that review are also contained in that Report. The Board
believes that Mr Kloppers deep understanding of the Groups operations and activities brings great
value to the Board.
Mr Kloppers says: Enhancing the Companys reputation will enable it to better translate the unique
set of opportunities that the currently buoyant market for resources creates into long-term
sustainable shareholder value.
Board members play a key role in ensuring that all management actions are consistent with this
objective. An ongoing focus is required to ensure that the values espoused in the Companys Charter
are embedded in every action.
The Board recommends the election of Mr Kloppers.
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5 BHP BILLITON LIMITED NOTICE OF MEETING 2006 |
Chris Lynch
BComm, MBA, FCPA, 52
Chris Lynch has extensive experience in finance and knowledge of the mining industry. He joined the
Group as Chief Financial Officer of the Minerals Group in 2000 and was appointed Chief Financial
Officer in September 2001 and Group President Carbon Steel Materials in April 2006. Prior to that,
he held various positions at Alcoa, including Vice President and Chief Information Officer for
Alcoa Inc and Chief Financial Officer, Alcoa Europe. He was appointed a Director of BHP Billiton
Limited and BHP Billiton Plc in January 2006 and Group President Carbon Steel Materials in April
2006.
Mr Lynchs performance as an executive was reviewed by the Chief Executive Officer according to the
key performance indicators set out in section 3 of the Remuneration Report, which forms part of the
Annual Report. The outcomes of that review are also contained in that Report. The Board believes
that Mr Lynchs extensive experience in finance and the mining industry brings significant value to
the Board.
Mr Lynch says: BHP Billiton is uniquely placed to deliver long-term shareholder value by being
part of the ongoing success of its customers and the communities in which it operates.
It is incumbent on Directors to ensure that management delivers not only on the current strong
opportunity, but also that future growth options are generated.
All of the above must be completed in accordance with our Charter values and good governance
standards to ensure that BHP Billiton is welcomed as a first-class corporate citizen wherever it
operates.
The Board recommends the election of Mr Lynch.
Jacques Nasser
AO, BBus, Hon DT, 58
Jacques Nasser has more than 30 years experience in large-scale global businesses. Following a
33-year career with Ford in various leadership positions in Europe, Australia, Asia, South America
and the United States, he served as a member of the Board of Directors and as President and Chief
Executive Officer of Ford Motor Company from 1998 to 2001. He was appointed a non-executive
Director of BHP Billiton Limited and BHP Billiton Plc on 26 April 2006 with effect from 6 June
2006. He is a Director of British Sky Broadcasting Ltd, Brambles Industries Limited and Brambles
Industries Plc and Quintiles Transnational Corporation. He is a partner of One Equity Partners and
a member of the International Advisory Council of Allianz Aktiengesellschaft. He is a former
Chairman of Polaroid Corporation and a member of BHP Billitons Risk and Audit Committee.
The Board believes that Mr Nassers significant experience in large-scale global business is of
great value to the Board.
Mr Nasser says: In my view, the primary responsibility of the Board is
to facilitate the overall strength of the Company. This should focus on the optimal allocation of
capital, financial or otherwise, for creation of long-term shareholder value while also meeting the
expectations of other stakeholders, including communities, employees, suppliers and customers.
My global experience as a CEO, board member and private equity investor in a variety of industries
and business environments has provided me with the background to contribute to the BHP Billiton
team.
The Board recommends the election of Mr Nasser.
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BHP BILLITON LIMITED NOTICE OF
MEETING 2006 5
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9 |
Explanatory Notes continued
John Schubert
BC Eng, PhD (Chem Eng), FIEAust, FTSE, 63
John Schubert has considerable experience in the international oil industry including at CEO level.
He has had executive mining and financial responsibilities and was CEO of Pioneer International
Limited for six years where he operated in the building materials industry in 16 countries. He has
experience in mergers, acquisitions and divestments, project analysis and management. He was
previously Chairman and Managing Director of Esso Australia Limited and President of the Business
Council of Australia. He has been a Director of BHP Billiton Limited since June 2000. He is the
Chairman of Commonwealth Bank of Australia, a Director of Qantas Airways Limited and Chairman of G2
Therapies Limited. He is a former Director of Hanson Plc and former Chairman of Worley Parsons
Limited. Dr Schubert is a member of the Nomination and Sustainability Committees of BHP Billiton.
The Nomination Committee, in the absence of Dr Schubert, conducted a review of Dr Schuberts
performance as a Director of the Group. All Directors contributed to that review, with feedback
being provided to Dr Schubert by the Chairman. On the basis of that review the Nomination Committee
recommended and the Board endorsed Dr Schubert as a candidate for re-election.
Dr Schubert says: I believe that long-term shareholder value requires excellent governance, open
communications, impeccable business values, superior strategy and implementation and, most
importantly, outstanding people. In the end it is the quality of people that makes the difference
and is the source of enduring competitive advantage. Safety must come first, and the Company must
always take into account the requirements of governments, communities and the environment if
long-term value is to be created and not put at risk.
My experience at CEO and board level in companies based and with operations in Australia, Europe,
Asia and the Americas provides a background from which to make input to the Board across the range
of its deliberations.
The Board recommends the re-election of Dr Schubert.
Item 21 Reappointment of auditor of BHP Billiton Plc
The law in England requires shareholders to approve the appointment of a companys auditor each
year. The appointment runs until the conclusion of the next Annual General Meeting. In addition,
the law requires shareholders to either agree the remuneration of the auditor or authorise a
companys directors to do so.
KPMG has
acted as the sole auditor of BHP Billiton Limited and BHP Billiton Plc since December
2003. Prior to that, KPMG and PricewaterhouseCoopers acted as joint auditors.
The law in Australia does not allow for a similar annual reappointment of an auditor. A resolution
to reappoint the auditor of BHP Billiton Limited has, therefore, not been proposed.
This item is
regarded as a significant matter and is therefore a joint electorate action. Shareholders of both
BHP Billiton Limited and BHP Billiton Plc must therefore vote on it and it must be passed as an
ordinary resolution.
Item 22 General authority to allot shares in BHP Billiton Plc
Under English law a company must obtain shareholder consent before it can make an allotment of
unissued shares.
The companies may be required to allot unissued shares to employees participating in the Group
Incentive Schemes and other legacy employee share schemes. From time to time, the companies also
consider the allotment of unissued shares to finance business opportunities.
Shareholders are again being asked to consent to BHP Billiton Plc allotting unissued shares, up to
a designated limit, for a further year.
Under English law and the Articles of Association of BHP
Billiton Plc shareholders may authorise Directors to allot shares for a period of up to five years.
However, as previously indicated to shareholders, the Board intends to continue to seek shareholder
approval for this matter on an annual basis, as it is doing in resolution 22.
The proposed limit is US$276,686,499 in nominal amount, representing 553,372,998 shares of US$0.50
each, being 22.62 per cent of the total issued share capital of BHP Billiton Plc (calculated
exclusive of treasury shares) as at the date of this Notice. This limit accords with corporate
governance practice in the United Kingdom, being the difference between the issued and authorised
share capital of BHP Billiton Plc.
While the limit exceeds the number of shares that could be allotted under the employee share
schemes, it is being proposed to ensure that, should a business opportunity arise during the course
of the year, the Directors have the capacity to finance that opportunity through the allotment of
unissued shares up to the limit set. There are currently no business opportunities under
consideration that would be financed in this way and the Board has no present intention to use this
authority, which will expire at the conclusion of the BHP Billiton Annual General Meetings in 2007.
There were no allotments of unissued shares made under the approval granted by shareholders at the
2005 Annual General Meetings.
As at the date of this Notice of Meeting, BHP Billiton Plc holds
21,520,000 treasury shares being 0.88 per cent of the total issued share capital of BHP Billiton
Plc (calculated exclusive of treasury shares) as at the date of this Notice.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It must be passed as an ordinary resolution.
Item 23 Disapplication of pre-emption rights in BHP Billiton Plc
Before Directors can allot unissued shares wholly for cash, English law requires Directors to offer
those unissued shares to existing holders first, in proportion to their holdings.
The Listing Rules of the Australian Stock Exchange (ASX) permit Directors to allot unissued
shares in BHP Billiton Limited without
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10
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5 BHP BILLITON LIMITED NOTICE OF MEETING 2006 |
shareholder approval up to a maximum number equivalent to approximately 15 per cent of the issued
capital of the company prior to the allotment.
To enable the allotment of unissued shares wholly for cash for the reasons outlined in the notes to
item 22 above and the sale of shares for cash out of treasury, Directors are asking shareholders to
suspend the application of section 89 of the United Kingdom Companies Act 1985 up to a limit of
123,407,350 shares. This number is equivalent to 5 per cent of the issued ordinary capital of BHP
Billiton Plc (including any shares held in treasury) as at the date of this Notice.
Since there were no allotments of unissued shares made in the past year, the Directors did not act
under the equivalent authority granted by the shareholders at the 2005 Annual General Meetings.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It must be passed as a special resolution.
Item 24 Repurchase of shares in BHP Billiton Plc
Authority was given to the Directors at the 2005 Annual General Meetings to make market purchases
(within the meaning of section 163(3) of the United Kingdom Companies Act 1985) of ordinary shares
in the capital of BHP Billiton Plc subject to certain conditions, such authority to expire on the
date of the BHP Billiton Limited Annual General Meeting on 29 November 2006. To date, 21,520,000
shares have been purchased by BHP Billiton Plc during the period and are held as treasury shares.
Resolution 24 seeks to renew that authority for a further period, expiring on the earlier of (i) 25
April 2008 and (ii) the later of the BHP Billiton Annual General Meetings in 2007. Shareholders are
asked to consent to the purchase by BHP Billiton Plc of up to a maximum of 246,814,700 ordinary
shares, which represents less than 10 per cent of BHP Billiton Plcs issued share capital as at the
date of this Notice of Meeting. The maximum price that may be paid for an ordinary share is 105 per
cent of the average middle market quotation for the five business days preceding the purchase, and
the minimum price that may be paid for any ordinary share is its nominal value of US$0.50.
The Directors believe that the authority to repurchase ordinary shares could be exercised in the
future, in particular through on-market buy-backs of shares in BHP Billiton Plc on an opportunistic
basis.
As at the date of this Notice of Meeting, there were options and other awards under employee share
plans outstanding to subscribe for 8,041,957 shares in BHP Billiton Plc which, if exercised in
full, would represent 0.33 per cent of the issued share capital at such date. If the authority to
buy back shares under resolution 24 was exercised in full, such options or other awards would, on
exercise, represent 0.36 per cent of the issued share capital of BHP Billiton Plc, net of the
shares bought back.
The authority conferred by resolution 24 will only be exercised after considering the effects on
earnings per share and the benefits for shareholders generally.
The United Kingdom Companies (Acquisition of Own Shares) (Treasury Shares) Regulations 2003 (the
Regulations) enable companies in the United Kingdom to hold any of their own shares they have
purchased as treasury stock with a view to possible resale at a future date, rather than cancelling
them. To date, 21,520,000 shares have been purchased by BHP Billiton Plc during the period and are
held as treasury shares. The Directors are entitled to hold those shares in treasury, provided that
the number of shares held in treasury at any one time does not exceed 10 per cent of BHP Billiton
Plcs nominal issued share capital. This provides BHP Billiton Plc with additional flexibility in
the management of its capital base, enabling it either to sell treasury shares quickly and
cost-effectively or to use the treasury shares to satisfy awards under BHP Billiton employee share
schemes.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It is proposed as a special resolution.
Item 25 Cancellation of shares in BHP Billiton Plc held by BHP Billiton Limited or one of its
subsidiaries
As part of the capital return to shareholders of US$3.0 billion through a series of share buy-backs
that was announced on 23 August 2006 by BHP Billiton, it is proposed that BHP Billiton Limited or a
subsidiary of BHP Billiton Limited (within the meaning of section 736(1) of the United Kingdom
Companies Act 1985) could purchase shares in BHP Billiton Plc on-market.
This method of purchasing shares in BHP Billiton Plc will not have any different impact on the
Groups cash, gearing or interest levels than a buy-back of their own shares by either BHP Billiton
Limited or BHP Billiton Plc. The Board wishes to maintain flexibility to pursue strategies that
maximise the Groups value and this form of buy-back may be an attractive option in terms of the
Groups capital management.
In accordance with the merger agreements between the two companies, neither BHP Billiton Limited
nor any of its subsidiaries would exercise any voting rights attached to any such BHP Billiton Plc
shares that they may acquire. It is possible that BHP Billiton Limited will or will procure that
its subsidiary will waive all right to receive dividends on any such shares.
The Board has further decided that, as part of the capital management programme, consideration be
given
to the desirability for those BHP Billiton Plc shares purchased by BHP Billiton Limited or one of
its subsidiaries to be cancelled. No consideration would be paid by BHP Billiton Plc in respect of
any such cancellation.
Subject to the passing of the relevant resolutions by shareholders, and to
the extent that BHP Billiton Plc secures subsequent confirmation of any such cancellation by the
court, BHP Billiton Plc may cancel all its ordinary shares that are held by BHP Billiton Limited or
one of its subsidiaries on 31 December 2006, 31 March 2007, 15 May 2007, 30 June 2007, 30 September
2007 or 15 November 2007 by means of court-approved reductions of capital.
Under the United Kingdom
Companies Act 1985, a company may reduce its share capital (including by way of a cancellation of
its shares) provided the reduction is approved by a special resolution of its shareholders in a
general meeting and is confirmed by the court. If the resolutions to be proposed at the Annual
General Meetings are passed by shareholders, an application can then be made to the court for
confirmation of any such cancellation.
In confirming any particular cancellation, the court will
require protection for the creditors of BHP Billiton Limited and BHP
Billiton Plc whose debts
(including contingent debts) remain outstanding at the date on which that cancellation becomes
effective and whose consent has not already been given to the cancellation. BHP Billiton would not
seek the consent of such creditors, but would instead credit the reserves arising as a result of
that cancellation to a special reserve in the accounts of BHP Billiton Plc. This special reserve
would not be distributable to shareholders until such time as all of the creditors whose debts were
outstanding at the date on which that cancellation became effective have been paid in full.
Any such cancellation will only take effect upon registration by the United Kingdom Registrar of
Companies of the court order confirming that cancellation.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It is proposed as a series of special resolutions.
Item 26 Remuneration Report
The Annual Report for the year ended 30 June 2006 contains a Remuneration Report, which sets out
the remuneration policy for the Group and reports the remuneration arrangements in place for
executive Directors, non-executive Directors and Key Management Personnel.
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BHP BILLITON LIMITED NOTICE OF MEETING 2006
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11 |
Explanatory Notes continued
This meets requirements in the United Kingdom and Australia for disclosure of information on this
topic. A copy of the Report is set out on pages 113 to 129 of the Annual Report and can also be
found on the BHP Billiton website at www.bhpbilliton.com.
The law in
Australia and England makes it
clear that the shareholder vote is advisory only and will not require
BHP Billiton Limited or BHP
Billiton Plc to alter any arrangements detailed in the Remuneration Report, should the
resolution not be passed.
Notwithstanding the legislative effect of this requirement, the Board has
determined that it will take the outcome of the vote into account when considering the Groups
remuneration policy.
This item is regarded as a significant matter and is therefore a joint
electorate action.
Items 27 to 29 Approval of grants to executive Directors
It is proposed that Mr C W Goodyear, Mr M J Kloppers and Mr C J Lynch, each of whom is an executive
Director of BHP Billiton Limited and BHP Billiton Plc, be awarded securities under the Group
Incentive Scheme and the Long Term Incentive Plan. Under the ASX Listing Rules, an issue of BHP
Billiton Limited securities to Directors is required to be approved by shareholders. Specific
approval is not required for the issue of BHP Billiton Plc securities to Directors where the scheme
has been approved by shareholders, but approval is nonetheless being sought on a voluntary basis.
In addition, shareholder approval is being sought for the purposes of ASX Listing Rule 7.1, so that
these securities will not be included in the calculation of the 15 per cent limit on the issue of
new securities that can be made by BHP Billiton Limited during the next 12 months.
ASX Listing
Rules 7.3 and 10.15 require this Notice of Meeting to include the following information in relation
to the Deferred Shares, Options and Performance Shares that may be granted to the
executive Directors under the terms of the GIS and the LTIP.
(a) |
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The maximum number of Deferred Shares or Options that may be acquired by the
executive Directors under the GIS, and the maximum number of Performance Shares that may
be acquired by the executive Directors under the LTIP, in respect of which approval is
sought, is as follows: |
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Director |
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Award under GIS |
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Award under LTIP |
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Mr C W Goodyear
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66,183 Deferred Shares/
264,734 Options
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600,000 Performance
Shares |
Mr M J Kloppers
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40,879 Deferred Shares/
163,516 Options
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225,000 Performance
Shares |
Mr C J Lynch
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35,912 Deferred Shares/
143,644 Options
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225,000 Performance
Shares |
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The maximum number of Deferred Shares or Options outlined above is based on the executive Directors
receiving a bonus amount under the GIS for their performance over the year ended 30 June 2006. The
maximum bonus amount is determined according to the formula that forms part of the GIS rules
approved by shareholders at the 2004 Annual General Meetings. Information on the GIS is set out in
section 2.3 of the Remuneration Report, which forms part of the Annual Report, and the GIS rules
can be found on the BHP Billiton website at www.bhpbilliton.com. |
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The maximum number of Deferred Shares or Options specified above is also based on the annual salary
of the relevant executive Director at 30 June 2006, assumed exchange rates of A$1.338 and £0.5627
to US$1.00 and an assumed share price at the date of grant of A$23.71 for BHP Billiton Limited
shares and £9.33 for BHP Billiton Plc shares, being the average exchange rates and share prices for
the 12 months to 30 June 2006. It also assumes under the Black-Scholes pricing model that each
Option is valued at 25 per cent of a share. |
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The actual number of Deferred Shares or Options awarded will be dependent upon the exchange rate
and the share price at the time of the award as well as the elections that the executive Directors
make as to whether to receive Options as an alternative to Deferred Shares. |
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The number of Performance Shares outlined above has been determined by the Remuneration Committee,
taking into account the limits contained in the LTIP. |
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(b) |
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There is no cost to the executive Directors on the grant of Deferred Shares, Options or
Performance Shares. The Deferred Shares and Performance Shares will not have an exercise price and
accordingly do not raise capital. Options have an exercise price equal to the volume weighted
average trading price of the ordinary shares over the five business days immediately prior to the
award date. The capital raised through Options will be used as part of the working capital of the
Group. |
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(c) |
|
The names of the Directors or associates of the Directors who received securities under the GIS
and the LTIP pursuant to shareholder approval at the 2005 Annual General Meetings and the number of
securities received (none of which had an acquisition price) are: |
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Awards under the GIS and the LTIP |
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Deferred |
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Performance |
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Director |
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Shares |
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Options |
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Shares |
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Mr C W Goodyear |
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76,569 |
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0 |
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600,000 |
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Mr M Salamon |
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73,743 |
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0 |
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300,000 |
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(d) |
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The names of all Directors and their associates entitled to participate in the GIS and LTIP in
2006 are Mr C W Goodyear, Mr M J Kloppers and Mr C J Lynch. |
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(e) |
|
In relation to the operation of the GIS and the LTIP for the current financial year, the
Deferred Shares, Options and Performance Shares may be issued up to 28 February 2007. Underlying
shares may be issued as a result of the exercise or award of the (i) Deferred Shares and Options
from August 2008 to August 2011 and (ii) Performance Shares from August 2011 to August 2016. |
These items are regarded as significant matters and must therefore be considered as joint
electorate actions. They must be passed as ordinary resolutions.
Item 30 Approval of BHP Billiton Global Employee Share Plan
This
resolution proposes the introduction of a new global employee share
plan by BHP Billiton Limited
and BHP Billiton Plc (collectively, the Group).
Reasons for establishment of the Global Employee Share Plan
The Global Employee Share Plan is designed to provide employees with the opportunity to participate
in the long-term success of the Group in the same way as our shareholders. Employees who buy shares
(at the full market price) will have those shares matched by a grant from the Company, providing
the shares they have bought are retained for a minimum period of time and the employee remains in
our employment for that same period.
The Board strongly supports the introduction of the plan as a means of rewarding those many
employees who have contributed to the success of the Group to date and in whose hands our future
success rests.
Summary of terms
A summary of the terms of the proposed Global Employee Share Plan is set out below.(1)
The terms of the Plan will be the same for all employees of the Group, except where
differences are required under the laws or practice of the country in which an employee resides or
is employed.
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(1) |
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The terms summarised generally apply to all employees. However, the GESP rules
provide for the Board to adopt special rules to apply in specific jurisdictions where the
application of the general rules would breach local laws or impose unreasonable cost or
administration. |
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BHP BILLITON LIMITED NOTICE OF MEETING 2006 |
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Key question |
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Summary of relevant terms of Global Employee Share Plan (GESP) (1) |
Which employees are eligible to
participate in the GESP?
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All permanent full-time and part-time employees of any Group company, including the
executive Directors of BHP Billiton Limited and BHP Billiton Plc, are eligible to participate.
Non-executive Directors of BHP Billiton Limited and BHP Billiton Plc may not participate
in the GESP. |
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Will all eligible participants receive the
same offer?
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Yes. All eligible participants will receive the same offer except where differences are required
under the laws or practice of the country in which an employee resides or is employed. |
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Is there a limit on the number of
shares that participants may purchase?
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Yes. The Board will have discretion to set an annual limit on the value of shares that
participants may purchase under the GESP (not exceeding US$10,000). For the first year
in which offers are made, employees may purchase up to US$5,000 of ordinary shares in
BHP Billiton Limited or BHP Billiton Plc (Acquired Shares). |
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What is the purchase price for the
Acquired Shares?
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The Acquired Shares will be purchased periodically at the prevailing market price. |
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How does a participant pay for the
Acquired Shares?
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Participants must pay for their Acquired Shares using their own funds. |
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How does a participant become
entitled to the free shares
(Matched Shares)?
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To receive free shares (Matched Shares) an employee must meet two tests. They must
(1) hold the Acquired Shares for a minimum period of time and (2) still be employed at the
end of that time (Matching Conditions). |
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For offers made in the first year of the GESPs operation, participants will be entitled to
receive a maximum of one free Matched Share for every Acquired Share they continue to
hold at the end of three years. The Board may determine another ratio (not exceeding 1:1)
at which Matched Shares may be awarded in relation to future offers. |
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In certain circumstances, such as a corporate merger or a takeover bid being launched for
the Group, or where an employee transfers their employment between
BHP Billiton Limited or
BHP Billiton Plc controlled entities, the Board may award some or all of the Matched
Shares before the end of the three-year period. |
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Does the GESP make provision for
the allocation of Matched Shares to
Good Leavers?
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Yes. Generally, participants who cease to be employed prior to satisfying the Matching
Conditions will lose all entitlements to receive Matched Shares. However, the GESP rules
include provision for the Board to determine to award some or all of the Matched Shares
where a participant ceases employment in circumstances approved by the Board, such as
due to death, total and permanent disability or bona fide redundancy (a Good Leaver).
The Good Leaver provisions will operate in a manner determined by the Board. In general,
Good Leavers will be allocated Matched Shares on a pro rata basis. The Board considers it
advantageous that the GESP provides flexibility to make provision for Good Leavers. |
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What are the terms of the Acquired
Shares and the Matched Shares?
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Because the Acquired Shares are purchased by the employee from their own funds at the
prevailing market price, those shares have all the same entitlements as other ordinary
shares purchased in this way. Participants will be entitled to direct the manner in which
their Acquired Shares are voted, to receive all dividends and to participate in any capital
reorganisations from the date the Acquired Shares are purchased by the participant.
However, participants will only become entitled to vote, receive dividends and participate
in any capital reorganisations in relation to Matched Shares after those Matched Shares
have been awarded to the participant. |
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Are there any restrictions on a
participants ability to deal with
Acquired Shares and Matched Shares?
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No. However, if a participant disposes of all or any of their Acquired Shares before the end
of the applicable qualification period, they will lose the right to receive Matched Shares in
relation to the Acquired Shares they have sold. |
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Participants must also observe the Groups Securities Dealing Code in relation to the
purchase or sale of any Acquired Shares or Matched Shares. |
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How will shares obtained under the
GESP be held?
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The GESP may operate with an Employee Share Ownership Plan trust (Plan Trust). A Plan
Trust may be established at any time without the need for shareholder or participant
approval. If such a trust is established, it may be used to hold Acquired Shares and/or
Matched Shares and the Group may settle funds on the trust so that the trustee can either
acquire shares on-market or subscribe for new shares from the relevant Company to
satisfy an obligation to deliver Matched Shares. The trustee may then transfer any shares
it holds under the trust to a participant in satisfaction of their entitlement to receive
Matched Shares. |
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(1) |
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The terms summarised generally apply to all employees. However, the GESP rules
provide for the Board to adopt special rules to apply in specific jurisdictions where the
application of the general rules would breach local laws or impose unreasonable cost or
administration. |
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BHP BILLITON LIMITED NOTICE OF MEETING 2006
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13 |
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Key question |
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Summary of relevant terms of Global Employee Share Plan (GESP) (1) |
Are awards under the GESP
pensionable in the UK?
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No. Awards under the GESP are
not pensionable for the purposes of the Groups UK
pension schemes.
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How can the GESP be amended?
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The Board may amend the GESP. However, the Board may not: |
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without the consent of the participants amend any
restriction or other condition
relating to shares under the GESP that reduces the rights of participants; and |
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without the consent fo shareholders in general meeting
make any amendement that
is to the advantage of the participants with respect to: |
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eligibility under the GESP |
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the maximum value of Acquired Shares that a participant may purchase under the
GESP |
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the maximum ratio of Matched Shares to Acquired Shares that may be awarded to
a participant |
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the limitation on the number or amount of securities that may be issued under
the GESP |
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the basis for determining participants
entitlement to shares, and the terms of shares
to be provided |
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adjustment of participants entitlement to shares
and the terms of shares to be
provided if there is any capitalisation issue or other variation of capital.
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These restrictions do not apply for minor amendments to benefit the administration of
the GESP, take account of any change in legislation or maintain favourable tax, exchange
control or regulatory treatment. |
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Is there any limit on the number
of new shares that may be issued
under the GESP and any other BHP
Billiton employee share plan?
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Yes. The number of new shares that may be issued under the GESP, together with the
number of shares previously issued under any other employee share plan of the Group in
the previous 10-year period, may not exceed 10 per cent of the combined issued ordinary
share capital of BHP Billiton Limited and BHP Biliton Plc immediately before that day. |
Explanatory Notes continued
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(1) |
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The terms summarised generally apply to all employees. However, the GESP rules
provide for the Board to adopt special rules to apply in specific jurisdictions where the
application of the general rules would breach local laws or impose unreasonable cost or
administration. |
A copy of the Global Employee Share Plan Rules is available on the Groups website at
www.bhpbilliton.com. Copies of the Rules are also available for inspection until the close of the
Annual General Meeting at the Companys registered office: Level
27, 180 Lonsdale Street, malbourne, and at the Brisbane Convention
&
Exhibition Center from 15 minutes before and during the meeting.
Shareholder approval
Under the
law in Australia and the UK, shareholder approval of the GESP would not be required where
awards of Matched Shares are satisfied through on-market purchases of shares rather than fresh
issues of shares. While the Global Employee Share Plan Rules provide future flexibility to enable
the Group to issue new shares to participants upon the satisfaction of the Matching Conditions,
there is no intention to do so at this time. It is currently intended that the Groups obligation
to provide Matched Shares will be satisfied through on-market purchases of shares rather than fresh
issues of shares. Nevertheless, approval is being sought for the purposes of Listing Rule 7.1 of
the ASX Listing Rules and in accordance with Rule 9.4 of the UK Listing Authority Rules to give the
Board flexibility to satisfy awards of Matched Shares through fresh issues of shares.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It must be passed as an ordinary resolution.
Items 31 and 32 Change to maximum aggregate remuneration paid to non-executive Directors in any
year
Rule 76 of the Constitution of
BHP Billiton Limited Article 76 of the Articles of Association
of BHP Billiton Plc and provide that the maximum aggregate remuneration for services that may be paid
to all the non-executive Directors of BHP Billiton Limited and BHP
Billiton Plc in any year is
fixed by shareholders. The maximum aggregate annual remuneration is currently fixed at A$3,000,000.
This is the maximum amount that both BHP Billiton Limited and BHP Billiton Plc together may pay to
their non-executive Directors
in any year as remuneration for services as non-executive Directors. It does not include
remuneration for extra services (that is, services which, in the opinion of the Board, are outside
the scope of the ordinary duties of a non-executive Director), fees for serving on a committee of
the Board, travel, accommodation and other expenses incurred by a Director in attending
shareholder, Board or committee meetings or while engaged on the business of BHP Billiton Limited or
BHP Billiton Plc or retirement benefits, all of which may be paid in addition. Nor does it
include remuneration paid to executive Directors. The current maximum aggregate annual remuneration
was fixed by shareholders at A$3,000,000 in May 2001. Since that time the remuneration paid to
non-executive Directors has been increased to reflect market conditions and the necessity to
attract the calibre of Director able to appropriately contribute to a high-performing Board.
Fees for non-executive Directors are set in US dollars. The Board believes it is appropriate that
their aggregate remuneration is denominated in US dollars. The effect of this is to increase the
aggregate amount. At current exchange rates the increase is A$981,949.
There are currently 10 non-executive Directors, each of whom is paid an annual base fee of
US$110,000 apart from the Chairman who is paid an annual base fee of US$750,000 and the Senior
Independent Director of BHP Billiton Plc who is paid an annual base fee of US$135,000. The
aggregate annual remuneration currently paid to non-executive Directors is therefore US$1,765,000.
At current exchange rates this equates to A$2,342,713. Fees for membership and chairmanship of
committees of the Board, a travel allowance and other benefits are paid in addition to this amount.
Full details are set out in section 6 of the Remuneration Report, which forms part of the Annual
Report.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It must be passed as an ordinary resolution.
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14
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BHP BILLITON LIMITED NOTICE OF MEETING 2006 |
Voting
How to vote
Shareholders can vote by either:
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attending the meeting and voting in person or by attorney or, in the case of
corporate shareholders, by appointing a corporate representative to attend and vote; or |
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appointing a proxy to attend and vote on their behalf, using the proxy form
accompanying this Notice of Meeting or by submitting their proxy appointment and voting
instructions electronically via the internet or by facsimile. |
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to attend the meeting are asked to arrive at the venue
30 minutes prior to the time designated for the meeting, if possible, so that their holding may be
checked against the BHP Billiton Share Register and attendances recorded. Attorneys should bring
with them an original or certified copy of the power of attorney under which they have been
authorised to attend and vote at the meeting.
A shareholder that is a corporation may appoint an
individual to act as its representative and to vote in person at the meeting. The appointment must
comply with the requirements of section 250D of the Corporations Act. The
representative should bring to the meeting evidence of his or her appointment, including any
authority under which it is signed, unless previously given to the BHP Billiton Share Registry.
Voting by proxy
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A shareholder entitled to attend and vote is entitled to
appoint not more than two proxies.
Each proxy will have the right to vote on a poll and also to speak at the meeting. |
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The appointment of the proxy may specify the proportion or the number of votes that
the proxy may exercise. Where more than one proxy is appointed and the appointment does
not specify the proportion or number of the shareholders votes each proxy may exercise,
the votes will be divided equally among the proxies (i.e. where there are two proxies,
each proxy may exercise half of the votes). |
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A proxy need not be a shareholder. |
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The proxy can be either an individual or a body corporate. |
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If a proxy is not directed how to vote on an item of business, the proxy may vote, or
abstain from voting, as they think fit. |
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Should any resolution, other than those specified in this Notice, be proposed at the
meeting, a proxy may vote on that resolution as they think fit. |
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If a proxy is instructed to abstain from voting on an item of business, they are
directed not to vote on the shareholders behalf on the poll and the shares that are the
subject of the proxy appointment will not be counted in calculating the required majority. |
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Shareholders who return their proxy forms with a direction how to vote but do not
nominate the identity of their proxy will be taken to have appointed the Chairman of the
meeting as their proxy to vote on their behalf. If a proxy form is returned but the
nominated proxy does not attend the meeting, the Chairman of the meeting will act in place
of the nominated proxy and vote in accordance with any instructions. Proxy appointments in
favour of the Chairman of the meeting, the secretary or any Director that do not contain a
direction how to vote will be used where possible to support each of the resolutions
proposed in this Notice. |
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Completed proxy forms should be sent to the BHP Billiton Share Registry using the
pre-addressed envelope provided with this Notice. |
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To be effective, proxies must be lodged by 11.30 am
(Melbourne
time) on Monday, 27 November 2006. Proxies lodged after this
time will be invalid.
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Proxies may be lodged using any of the following methods: |
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by returning a completed proxy
form in person or by post to one of the following addresses: |
BHP
Billiton Share Registry
Computershare Investor Services Pty Limited
Yarra Falls
452 Johnston Street
Abbotsford VIC 3067
PO Box 782
Melbourne VIC 3000
Australia
or
The Registered Office
BHP Billiton Limited
Level 27
180 Lonsdale Street
Melbourne VIC 3000
Australia
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by faxing a completed proxy form to
(61 3) 9473 2460; or |
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by
recording the proxy appointment and voting instructions via the internet at www.bhpbilliton.com.
Only registered BHP Billiton shareholders may access this facility and will need their
Holder Identification Number (HIN) or
Securityholder Reference Number (SRN).
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The proxy form must be signed by the shareholder or the
shareholder's attorney. Proxies given by corporations must be
executed in accordance with the Corporations Act. Where the
appointment of a proxy is signed by the appointers attorney,
a certified copy of the power of attorney, or the power itself,
must be received by BHP Billiton Limited or its Share Registry,
Computershare Investor Services Pty Limited at either of the
above addresses, or by facsimile, and by 11.30 am (Melbourne
time) on Monday, 27 November 2006. If facsimile transmission
is used, the power of attorney must be certified.
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Shareholders who are entitled to vote
In accordance with Regulation 7.11.37 and 7.11.38 of the Corporations Regulations 2001, the Board has
determined that a persons entitlement to vote at the Annual General Meeting will be the entitlement
of that person set out in the Register of Shareholders as at 7.00 pm
(Melbourne time) on Monday,
27 November 2006.
By order of the Board
Karen Wood
Group Company Secretary
11 September 2006
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BHP BILLITON LIMITED NOTICE OF MEETING 2006
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15 |
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16
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BHP BILLITON LIMITED NOTICE OF MEETING 2006 |