Definitive Proxy Statement
Table of Contents

 

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the

Securities Exchange Act of 1934

(Amendment No.    )

Filed by the Registrant  x                            Filed by a Party other than the Registrant  ¨

Check the appropriate box:

 

¨   Preliminary Proxy Statement
¨   Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
x   Definitive Proxy Statement
¨   Definitive Additional Materials
¨   Soliciting Material under Rule 14a-12

ZIX CORPORATION
(Name of registrant as specified in its charter)
(Name of person(s) filing proxy statement, if other than the registrant)
Payment of Filing Fee (Check the appropriate box):
x   No fee required.
¨   Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
  (1)  

Title of each class of securities to which transaction applies:

 

 

   

 

  (2)  

Aggregate number of securities to which transaction applies:

 

 

   

 

  (3)  

Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):

 

 

   

 

  (4)  

Proposed maximum aggregate value of transaction:

 

 

   

 

  (5)   Total fee paid:
   
   

 

¨   Fee paid previously with preliminary materials.
¨   Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
  (1)  

Amount Previously Paid:

 

 

   

 

  (2)  

Form, Schedule or Registration Statement No.:

 

 

   

 

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Filing Party:

 

 

   

 

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Date Filed:

 

 

   

 

 

 

 


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LOGO

ZIX CORPORATION

2711 North Haskell Avenue

Suite 2200, LB 36

Dallas, Texas 75204-2960

To our Shareholders,

You are cordially invited to attend the Annual Meeting of Shareholders of Zix Corporation, which will take place Wednesday, June 11, 2014, at 10:00 a.m. Central Time at the Cityplace Conference Center, Turtle Creek I Room, 2711 North Haskell Avenue, Dallas, Texas 75204. Details of the business to be conducted at the Annual Meeting are given in the Official Notice of the Meeting, Proxy Statement and form of proxy that accompany this letter.

Even if you intend to join us in person, we encourage you to vote in advance so that we will know that we have a quorum of shareholders for the meeting. When you vote in advance, please indicate your intention to personally attend the Annual Meeting. Please see the Question and Answer section of the enclosed Proxy Statement for instructions if you plan to personally attend the Annual Meeting.

Whether or not you are able to personally attend the Annual Meeting, it is important that your shares be represented and voted. Your prompt vote over the Internet, by telephone via toll-free number, or by written proxy will save us the expense and extra work of additional proxy solicitation. Voting by any of these methods at your earliest convenience will ensure your representation at the Annual Meeting if you choose not to attend in person. If you decide to attend the Annual Meeting, you will be able to vote in person, even if you have personally submitted your proxy. Please review the instructions on the proxy card or the information forwarded by your bank, broker, or other holder of record concerning each of these voting options.

We appreciate your continued interest in Zix Corporation.

 

        On behalf of the Board of Directors,
    LOGO
Dallas, Texas     Richard D. Spurr
April 30, 2014     Chairman of the Board


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LOGO

ZIX CORPORATION

2711 North Haskell Avenue

Suite 2200, LB 36

Dallas, Texas 75204-2960

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

The Annual Meeting of Shareholders of Zix Corporation will take place on Wednesday, June 11, 2014, at 10:00 a.m. Central Time at the Cityplace Conference Center, Turtle Creek I Room, 2711 North Haskell Avenue, Dallas, Texas 75204. Registration will begin at 9:30 a.m.

At the meeting, we will ask shareholders to consider and vote on the following proposals:

 

  1. Elect six members of our Board of Directors for a one-year term;

 

  2. Ratify the appointment of Whitley Penn LLP as our independent registered public accountants for the fiscal year ending December 31, 2014;

 

  3. Approve, on an advisory basis, the compensation of our named executive officers; and

 

  4. Any other matters properly brought before the meeting or any adjournment thereof.

Only shareholders of record at the close of business on April 15, 2014, will be entitled to vote at the meeting. The stock transfer books will not be closed.

 

        By Order of the Board of Directors,
    LOGO
Dallas, Texas     James F. Brashear
April 30, 2014     Vice President, General Counsel & Corporate Secretary

IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS

FOR THE SHAREHOLDER MEETING TO BE HELD ON JUNE 11, 2014

This Proxy Statement, accompanying proxy card and our Annual Report are available at investor.zixcorp.com in a searchable, readable, and printable format and in a cookie-free environment.

YOUR VOTE IS IMPORTANT.

Whether or not you expect to personally attend the meeting, we urge you to vote your shares at your earliest convenience to ensure the presence of a quorum at the meeting. Promptly voting your shares via the Internet, by telephone via toll-free number, or if you received a paper copy of the proxy card, by signing, dating, and returning the proxy card in the enclosed postage-paid envelope will save us the expense and extra work of additional solicitation. Because your proxy is revocable at your option, submitting your proxy now will not prevent you from voting your shares at the meeting if you desire to do so. Please refer to the voting instructions included on your proxy card or the voting instructions forwarded by your bank, broker, or other holder of record.


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TABLE OF CONTENTS

 

Questions and Answers About the Annual Meeting and Voting

     i   

PROXY STATEMENT

     1   

Information Concerning Solicitation And Voting

     1   

General

     1   

Solicitation of Proxies

     1   

Purpose of Annual Meeting

     1   

Record Date and Shares Outstanding

     2   

Quorum

     2   

Revocability of Proxies

     2   

How Your Proxy Will Be Voted

     2   

Dissenters’ Rights

     2   

Tabulation of Votes

     2   

Vote Required to Approve Proposals

     2   

Proposal 1

     2   

Proposal 2

     3   

Proposal 3

     3   

Other Matters

     3   

Effect of Broker Non-Votes

     3   

Shareholders’ Proposals

     3   

Reducing the Costs of Proxy Solicitation

     3   

Proposals

     5   

Proposal 1 – Election of Directors

     5   

Proposal 2 – Ratification of Appointment of Accountants

     6   

Proposal 3 – Approve, on an Advisory Basis, the Compensation of our Named Executive Officers

     7   

OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION

     8   

Directors

     8   

Executive Officers

     11   

SECURITY OWNERSHIP OF DIRECTORS, MANAGEMENT AND CERTAIN BENEFICIAL OWNERS

     13   

Section 16(a) Beneficial Ownership Reporting Compliance

     14   

Corporate Governance

     14   

Board of Directors

     14   

Corporate Governance

     14   

Director Independence

     15   

Board Leadership Structure

     15   

Risk Oversight by the Board

     15   

Political Activities and Contributions

     15   

Attendance at Board Meetings and Annual Meeting

     15   

Committees of the Board of Directors

     16   

Nominating and Corporate Governance Committee

     16   

Shareholder Nomination of Director Candidates

     16   

Diversity of Directors

     16   

Director Qualification Criteria

     16   

Director Election Procedures

     17   

Audit Committee

     17   

Compensation Committee

     18   

Policies, Procedures, and Practices

     19   

Compensation Committee Interlocks and Insider Participation

     19   

Communications with Directors

     19   

Code of Ethics

     20   

Independent Registered Public Accountants

     20   

General

     20   

Fees Paid to Independent Public Accountants

     20   

Audit Committee Pre-Approval Policies and Procedures

     20   

REPORT OF THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS

     21   


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INFORMATION ON THE COMPENSATION OF DIRECTORS

     22   

General

     22   

Retainer

     22   

Option Awards

     22   

Director Compensation Table

     22   

COMPENSATION DISCUSSION AND ANALYSIS

     23   

Executive Summary

     23   

Our Business

     23   

2013 Financial Performance

     23   

Changes to Executive Compensation in Consideration of Last Year’s Say on Pay Vote

     23   

Governance and Evolving Compensation Practices

     24   

Executive Compensation Overview

     24   

General

     25   

Compensation Philosophy and Objectives

     25   

Risk Considerations

     25   

Role of Executive Officers in Compensation Decisions

     25   

Approval Authority Matrix for Certain Compensation Related Matters

     26   

Compensation Market Information

     26   

Compensation Analysis Peer Group

     26   

Executive Officer Base Salaries and Compensation Comparisons

     27   

Executive Officer Variable Compensation

     27   

Variable Compensation for Named Executive Officers

     28   

Equity-based Awards

     29   

General

     29   

Policies and Practices

     29   

Frequency of Advisory Shareholder Vote on Executive Compensation

     29   

Impact of Accounting and Tax Treatments of Compensation

     29   

Equity Ownership Guidelines

     30   

2014 Executive Compensation Program

     30   

Compensation Committee Report

     31   

2013 EXECUTIVE COMPENSATION

     32   

Summary Compensation Table

     32   

2013 Grants of Plan-Based Awards

     33   

Outstanding Equity Awards at 2013 Fiscal Year-End

     34   

2013 Option Exercises and Stock Vested

     35   

Pension Benefits

     35   

Nonqualified Deferred Compensation

     35   

Separation Payments and Change of Control Payments

     35   

General

     35   

Severance Benefits

     35   

Accelerated Vesting of Equity-Based Awards

     36   

Health Benefits Continuation

     36   

Potential Payments

     36   

Potential Payments Upon Termination or Change in Control

     36   

Equity Compensation Plan Information

     37   

Richard D. Spurr, Chairman and Chief Executive Officer

     37   

Other Non-Shareholder-Approved Stock Option Agreements With Employees

     37   

Non-Shareholder-Approved Stock Option Agreements With Third Parties

     38   

Certain Relationships and Related Transactions

     38   

OTHER MATTERS

     39   

WHERE YOU CAN FIND MORE INFORMATION

     39   


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Questions and Answers About the Annual Meeting and Voting

This Question and Answer section provides some background information and brief answers to several questions you might have about the enclosed proposals. We encourage you to read this Proxy Statement in its entirety.

What is a proxy?

A proxy is your legal designation of another person, called a proxy holder, to vote the shares that you own. If you designate someone as your proxy holder in a written document, that document is called a proxy.

When I vote my shares, whom am I designating as my proxy?

We have designated James F. Brashear, our General Counsel and Corporate Secretary, and Michael W. English, our Chief Financial Officer, to act as proxy holders at the Annual Meeting as to all shares for which proxy cards are returned or voting instructions are provided by Internet or telephonic voting.

What is a proxy statement?

A proxy statement is a document that SEC regulations require us to give you when we ask you to sign a proxy card designating the proxy holders described above to vote on your behalf.

What is the record date?

The record date for the Annual Meeting is April 15, 2014. The record date is established by our Board of Directors as required by Texas law. Only shareholders of record at the close of business on the record date are entitled to receive notice of the Annual Meeting and to vote their shares at the meeting.

What is the difference between a shareholder of record and a shareholder who holds stock in street name, also called a “beneficial owner”?

If your shares are registered in your name at our stock registrar and transfer agent, Computershare Trust Company, N.A., you are a shareholder of record.

If your shares are registered at our stock registrar and transfer agent, Computershare Trust Company, N.A., in the name of a broker, bank, trustee, nominee, or other similar shareholder of record, your shares are held in street name and you are the beneficial owner of the shares.

What methods can I use to vote?

By Written Proxy. All shareholders may vote by mailing the written proxy card.

By Telephone and Internet Proxy. All shareholders of record may vote by telephone from the U.S. using the toll-free telephone number on the proxy card, or by the Internet, using the procedures and instructions described on the proxy card and other enclosures. Street name holders may vote by telephone or the Internet if their bank, broker, or other shareholder of record makes those methods available, in which case the bank, broker, or other shareholder of record will enclose the instructions with the Proxy Statement. The telephone and Internet voting procedures, including the use of control numbers, are designed to authenticate shareholders’ identities, to allow shareholders to vote their shares, and to confirm that their instructions have been properly recorded.

By In- Person Ballot. Shareholders of record and street name holders may vote in person at the Annual Meeting as described in the following question and answer.

How do I cast a ballot in person at the Annual Meeting?

Shareholders of Record. You will need to bring a government-issued photo identification card to obtain a ballot to vote in person at the Annual Meeting.

 

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Street Name Holders. You will need to ask your broker or bank for an admission ticket in the form of a legal proxy and you will need to bring the legal proxy with you to the meeting. You will not be able to vote your shares at the meeting without a legal proxy. You will also need to bring a government-issued photo identification card to obtain a ballot to vote in person at the Annual Meeting. Please note that if you own shares in street name and you are issued a legal proxy, any previously executed proxy will be revoked and your vote will not be counted unless you appear at the meeting and vote in person.

What will occur at the Annual Meeting?

First, we will determine whether we have a quorum of shares represented at the Annual Meeting to conduct business. If a quorum is not present at the Annual Meeting, we will adjourn or reschedule the meeting. If enough shares are represented at the Annual Meeting to conduct business, then we will vote on the proposals described in this Proxy Statement and any other business that is properly brought before the meeting, including any adjournments or postponements. We know of no other matters that will be presented for consideration at the Annual Meeting. If, however, other matters or proposals are presented and properly come before the meeting, the proxy holders intend to vote all proxies in accordance with their best judgment in the interest of Zix Corporation and our shareholders.

A representative of Whitley Penn LLP, our independent registered public accounting firm, is expected to be present at the Annual Meeting and will be afforded the opportunity to make a statement, if that representative so desires, and to respond to appropriate questions. A representative of Broadridge Financial Solutions, Inc. will count the votes and act as the independent inspector of election.

What is a quorum?

The holders of a majority of the shares who are entitled to vote at the Annual Meeting must be represented at the meeting in person or by proxy to have a quorum for the transaction of business at the meeting and to act on the matters specified in the notice. A shareholder will be deemed to be represented at the Annual Meeting if the shareholder:

 

   

Is present in person; or

 

   

Is not present in person, but has voted by proxy card before the Annual Meeting; or

 

   

Is not present in person, but a broker has cast for the shareholder a discretionary vote on Proposal 2.

As of the record date, there were 59,251,480 shares outstanding and entitled to vote at the Annual Meeting, held by or through 439 holders of record. Each share of our common stock is entitled to one vote. Our shareholders are entitled to cast an aggregate of 59,251,480 votes at the Annual Meeting, so a quorum equals 29,625,741 shares of our common stock.

What proposals are shareholders being asked to consider at the Annual Meeting?

At the Annual Meeting, we will ask our shareholders to consider and vote on the following:

 

   

Proposal 1 is to elect six members of our Board of Directors for a one-year term;

 

   

Proposal 2 is to ratify the selection of Whitley Penn LLP as our independent registered public accountants for the fiscal year ending December 31, 2014;

 

   

Proposal 3 is a vote to approve, on an advisory basis, the compensation of our named executive officers; and

 

   

Any other matters properly brought before the meeting or any adjournment or postponement thereof.

 

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What are my voting choices on Proposal 1 for director nominees?

For the vote on the election of the director nominees, shareholders may:

 

   

Vote in favor of all nominees;

 

   

Vote to withhold votes from all nominees; or

 

   

Vote to withhold votes as to specific nominees, and in favor of the remaining nominees.

The Board recommends that you vote “FOR” Proposal 1 and “FOR” each of the director nominees.

What vote is needed to elect directors?

The six nominees will be elected who receive a plurality of the FOR votes out of all votes cast (either FOR or WITHHELD) in person or by proxy at the Annual Meeting.

What is a plurality of the votes?

In order to be elected, a director nominee does not have to receive a majority of FOR votes cast out of all votes cast either affirmatively or withheld in person or by proxy at the Annual Meeting. Instead, the six nominees who will be elected are those who receive the most FOR votes of all the votes cast on Proposal 1 in person or by proxy at the meeting.

What happens if a director nominee does not receive a majority of FOR votes?

Under our Director Nomination and Election Policies, each director nominee in an uncontested election tenders his or her conditional resignation to the Corporate Secretary before the Annual Meeting. That resignation offer becomes effective automatically if the tendering director nominee fails to receive a majority of FOR votes cast out of all votes cast either affirmatively or withheld in person or by proxy at the Annual Meeting (“Majority WITHHELD Vote”). The Nominating and Corporate Governance Committee then recommends to the Board whether to accept the offered resignation. The Board will, within 90 days after the certification of voting results, decide whether or not to accept the offered resignation. In general, any director nominee who receives a Majority WITHHELD Vote will not participate in the Nominating and Corporate Governance Committee recommendation or the Board decision regarding an offered resignation. If all members of the Nominating and Corporate Governance Committee received a Majority WITHHELD Vote, then the independent directors who did not receive a Majority WITHHELD Vote will appoint a committee among themselves to consider and make a recommendation to the Board with respect to the offered resignations. If three or fewer directors receive a majority of FOR votes cast out of all votes cast either affirmatively or withheld in person or by proxy at the Annual Meeting, then all directors (including those who received a Majority WITHHELD Vote) may participate in the Board’s decision whether to accept or not to accept the offered resignations. The Company will promptly disclose the Board’s decision in a Current Report on Form 8-K, including the reasons a resignation is not accepted.

What are my voting choices on Proposal 2, the ratification of the appointment of Whitley Penn LLP as the Company’s independent registered public accounting firm?

For the vote on the ratification of the appointment of our independent registered public accounting firm, shareholders may:

 

   

Vote in favor of the ratification;

 

   

Vote against the ratification; or

 

   

Abstain from voting on the ratification.

Our Board recommends that you vote “FOR” Proposal 2.

 

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What vote is required to ratify the appointment of the Company’s independent registered public accounting firm?

The proposal to ratify the appointment of our independent registered public accounting firm requires the affirmative vote of a majority of the votes entitled to be cast affirmatively or negatively by the shares of stock present in person or by proxy at the Annual Meeting and entitled to vote thereon.

What are my voting choices on Proposal 3, the advisory vote to approve our executive compensation?

For the advisory vote on executive compensation, shareholders may:

 

   

Vote to approve, on an advisory basis, our executive compensation;

 

   

Vote against the approval, on an advisory basis, of our executive compensation; or

 

   

Abstain from voting on the advisory proposal.

Our Board recommends that you vote “FOR” Proposal 3.

What vote is required for the advisory approval of the Company’s executive compensation?

The Company’s executive compensation will be approved by the shareholders, on an advisory basis, if the votes cast FOR the proposal are a majority of the votes entitled to be cast affirmatively or negatively by the shares of stock present in person or by proxy at the Annual Meeting and entitled to vote thereon.

How often will the Company hold an advisory vote to approve executive compensation?

Our Board intends to hold an annual advisory vote for shareholders to approve the compensation of our named executive officers.

What if a shareholder does not specify a choice for a matter when returning a proxy?

Shareholders should specify their choice for each proposal described on the enclosed proxy card. Proxy cards that are signed and returned will be voted FOR proposals described in this proxy statement for which no specific instructions are given.

How are withheld votes, abstentions and broker non-votes counted?

Both abstentions and broker non-votes are counted as “present” for purposes of determining the existence of a quorum at the Annual Meeting. Shares voted WITHHELD as to a director nominee on Proposal 1 will count as votes against the indicated nominee. Shares voted ABSTAIN on any of Proposals 2 and 3 will have the same effect as votes cast AGAINST that proposal. Broker non-votes will not be included in vote totals and will not affect the outcome of the vote on the proposals.

Why did I receive more than one Proxy Statement?

If you received more than one Proxy Statement, your shares are probably registered in different names or are in more than one account. Please vote each proxy card that you receive.

What if I want to change my vote?

You may revoke your vote on any proposal at any time before the Annual Meeting for any reason. To revoke your proxy before the meeting, write to Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960. You will need to include a copy of your earlier voted proxy and may be required to provide other information to facilitate the administrative steps actually required to properly revoke your prior proxy and properly record the revocation. You may also come to the Annual Meeting and change your vote in writing. You will need to bring a copy of your earlier voted proxy and may be required to provide other information to facilitate the administrative steps actually required to properly revoke your prior proxy and properly record the revocation.

 

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Where will I find the voting results of the Annual Meeting?

We will announce the preliminary voting results at the Annual Meeting and will publish the preliminary or final voting results in a Current Report on Form 8-K that we will file with the SEC within four business days after the Annual Meeting. If the voting results are not final when that Current Report is filed, we will publish the final voting results in a Current Report on Form 8-K that we will file with the SEC within four business days after the final voting results are determined. You may request a copy of that Current Report at investor.zixcorp.com or by contacting our Investor Relations office at (214) 515-7357.

Where can I find additional information? Who can help answer my questions?

You should carefully review the entire Proxy Statement, which contains important information regarding the proposals, before voting. The section titled “WHERE YOU CAN FIND MORE INFORMATION” describes additional sources from which to obtain this Proxy Statement, our public filings under the Securities Exchange Act of 1934 and other information about our Company. Additionally, a copy of this Proxy Statement is available on our Company’s website at investor.zixcorp.com.

If you would like additional copies of this Proxy Statement or other documents that we have filed with the SEC that are incorporated by reference into this Proxy Statement, free of charge, or if you have questions about the proposals or the procedures for voting your shares, please contact: Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960, Telephone: (214) 370-2000.

 

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ZIX CORPORATION

2711 North Haskell Avenue

Suite 2200, LB 36

Dallas, Texas 75204-2960

PROXY STATEMENT

Annual Meeting of Shareholders

June 11, 2014

Information Concerning Solicitation And Voting

General

This Proxy Statement is furnished on behalf of the Board of Directors of Zix Corporation (“we,” “us,” “our” or the “Company”) to solicit proxies to be voted at the Annual Meeting of our Shareholders to be held on Wednesday, June 11, 2014, at 10:00 a.m. Central Time, and at any adjournment or postponement of the Annual Meeting for the purposes set forth herein and in the accompanying Notice of Annual Meeting of Shareholders.

Whether or not you personally attend, it is important that your shares be represented and voted at the Annual Meeting. Most shareholders have a choice of voting over the Internet, by using a toll-free telephone number, or by completing a proxy card and mailing it in the postage-paid envelope provided. Check your proxy card or the information forwarded by your bank, broker, or other shareholder of record to determine which voting options are available to you. Please be aware that if you vote over the Internet, you may incur costs such as telecommunication and Internet access charges for which you will be responsible. The Internet voting and telephone voting facilities for shareholders of record will be available until 11:59 p.m., local time, on June 10, 2014. This Proxy Statement and the accompanying proxy card were first mailed on or about May 2, 2014.

NO PERSON IS AUTHORIZED TO GIVE ANY INFORMATION OR TO MAKE ANY REPRESENTATIONS OTHER THAN THOSE CONTAINED IN THIS PROXY STATEMENT, AND, IF GIVEN OR MADE, THE INFORMATION OR REPRESENTATIONS MUST NOT BE RELIED UPON AS HAVING BEEN AUTHORIZED. THE DELIVERY OF THIS PROXY STATEMENT SHALL, UNDER NO CIRCUMSTANCES, CREATE ANY IMPLICATION THAT THERE HAS BEEN NO CHANGE IN OUR AFFAIRS SINCE THE DATE OF THIS PROXY STATEMENT.

Solicitation of Proxies

This solicitation is being made on behalf of our Board of Directors. We will bear the expense of the preparation, printing and distribution of the enclosed proxy card, Notice of Annual Meeting of Shareholders and this Proxy Statement, and any additional material relating to the Annual Meeting that may be furnished to our shareholders by our Board related to the furnishing of this Proxy Statement. We have engaged Georgeson Inc. to assist in the solicitation of proxy materials from shareholders at a fee of approximately $7,500 plus reimbursement of reasonable out-of-pocket expenses. Proxies may also be solicited without additional compensation by our officers or employees by telephone, fax, e-mail, or personal interview. We will reimburse banks and brokers who hold shares in their name or custody, or in the name of nominees for others, for their out-of-pocket expenses incurred in forwarding copies of the proxy materials to those persons for whom they hold those shares. To obtain the necessary representation of shareholders at the Annual Meeting, supplementary solicitations may be made by mail, telephone, fax, e-mail, or personal interview by our officers or employees, without additional compensation, or by selected securities dealers. We anticipate that the cost of those supplementary solicitations, if any, will not be material.

Purpose of Annual Meeting

The purpose of the Annual Meeting is to obtain approval for the proposals described in this Proxy Statement and to consider any other business that may properly come before the Annual Meeting, including any adjournment or postponement thereof. At the meeting, we will ask shareholders to consider and vote on the following proposals:

 

   

Proposal 1: elect six members of our Board of Directors for a one-year term;

 

   

Proposal 2: ratify the appointment of Whitley Penn LLP as our independent registered public accountants for the fiscal year ending December 31, 2014; and

 

   

Proposal 3: approve, on an advisory basis, the compensation of our named executive officers.

 

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Record Date and Shares Outstanding

Only shareholders who owned shares of our common stock at the close of business on April 15, 2014, referred to in this Proxy Statement as the “Record Date,” are entitled to notice of, and to vote at, the Annual Meeting. As of the Record Date, 59,251,480 shares of our common stock were outstanding and entitled to vote at the Annual Meeting. Shareholders are entitled to one vote, in person or by proxy, for each share of common stock held in their name on the record date.

Quorum

A majority of the outstanding shares of our common stock entitled to vote at the Annual Meeting must be represented, in person or by proxy, at the Annual Meeting to constitute a quorum to conduct business at the meeting. As of the Record Date, there were 59,251,480 shares outstanding and entitled to vote at the Annual Meeting, so we will require a quorum of at least 29,625,741 shares represented at the Annual Meeting in order to conduct business at the meeting.

Revocability of Proxies

You may revoke your proxy at any time before it is exercised. Execution of the proxy will not affect your right to attend the Annual Meeting in person. Revocation may be made before the Annual Meeting by written revocation or through a duly executed proxy bearing a later date sent to Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960; or your proxy may be revoked personally at the Annual Meeting by written notice to the Secretary at the Annual Meeting before the voting of the proxy. Any revocation sent to the Company must include the shareholder’s name and must be received before the Annual Meeting to be effective.

How Your Proxy Will Be Voted

In the absence of specific instructions to the contrary, shares represented by properly executed proxies received by the Company, including unmarked signed proxies, will be voted FOR each of the proposals that will be considered at the Annual Meeting. In addition, if any other matters properly come before the Annual Meeting the persons named as proxy holders in the enclosed proxy card will have discretion as to how they will vote the shares they represent. Other than the proposals described in this Proxy Statement, we have not received notice of any matters that may properly be presented at the Annual Meeting.

Dissenters’ Rights

Under Texas law, shareholders are not entitled to dissenters’ rights with respect to any of the proposals that will be considered at the Annual Meeting.

Tabulation of Votes

Votes cast at the Annual Meeting will be tabulated by a representative of Broadridge Financial Solutions, Inc. as the independent inspector of election.

Vote Required to Approve Proposals

Proposal 1

On Proposal 1, shares may either be voted FOR an individual director nominee or voted WITHHELD as to an individual director nominee. If a quorum is represented at the Annual Meeting, the six nominees who receive the greatest number of FOR votes (also called a “plurality” of FOR votes) will be elected as directors. Brokers cannot cast discretionary votes in the election of directors, so you must instruct your broker how to vote your shares on Proposal 1. A vote WITHHELD as to any director effectively will be counted as a vote against the election of that director. In the election of directors, shareholders are not entitled to cumulate their votes or to vote for a greater number of persons than the number of nominees named in this Proxy Statement.

 

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Proposal 2

On Proposal 2, shares may either be voted FOR the ratification of the appointment of Whitley Penn LLP as the Company’s independent auditors for the fiscal year ending December 31, 2014, or voted AGAINST that ratification, or voted to ABSTAIN. If a quorum is represented at the Annual Meeting, the approval of Proposal 2 would require the FOR vote of the holders of a majority of the shares entitled to vote on the proposal and represented in person or by proxy at the Annual meeting. Because votes to ABSTAIN are counted as shares represented at the meeting, they will have the same effect as votes AGAINST Proposal 2.

Proposal 3

On Proposal 3, shares may either be voted FOR the approval, on an advisory basis, of the compensation of our named executive officers, or voted AGAINST that advisory approval, or voted to ABSTAIN. If a quorum is represented at the Annual Meeting, approval of Proposal 3 requires the FOR vote of the holders of a majority of the shares entitled to vote on the proposal and represented in person or by proxy at the Annual Meeting. Broker non-votes will not be included in vote totals and will not affect the outcome of the vote on this proposal. Because votes to ABSTAIN are counted as shares represented at the meeting, they will have the same effect as votes AGAINST Proposal 3.

Other Matters

An affirmative vote of a majority of the shares represented at the Annual Meeting is generally required for action on any other matters that may properly come before the Annual Meeting. Our bylaws require the affirmative vote of a majority of the shares outstanding in order to remove a director or amend our bylaws.

Effect of Broker Non-Votes

If your shares are held in a brokerage account and you do not instruct your broker how to vote on a particular proposal, your brokerage firm could either:

 

   

Vote your shares on that proposal in the broker’s discretion, if the rules permit; or

 

   

Leave your shares unvoted on that proposal.

A broker “non-vote” occurs when a broker or nominee holding shares for a beneficial owner does not vote on a particular proposal because the broker or nominee does not have the discretionary voting power with respect to that proposal and has not received instructions from the beneficial owner. Brokers do not have discretionary authority to vote on Proposals 1 or 3, but they do have the discretionary authority to vote on Proposal 2.

Shareholders’ Proposals

If you would like to submit a proposal to be included in the Proxy Statement for the 2015 Annual Meeting of Shareholders next year, the submission must be in writing and received by us no later than January 2, 2015. Submissions of shareholder proposals after that date will be considered untimely for inclusion in the Proxy Statement and form of proxy for our 2015 Annual Meeting. A shareholder proposal that does not qualify under SEC Rule 14a-8 for inclusion in our Proxy Statement must be received by the Corporate Secretary at the principal executive offices of the Company no earlier than February 11, 2015 and no later than March 13, 2015.

All notices of proposals, whether or not to be included in our proxy materials, should be sent to our principal executive offices at Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960.

Reducing the Costs of Proxy Solicitation

To reduce the expenses of delivering duplicate proxy materials, we take advantage of the SEC’s “householding” rules that permit us to deliver only one set of proxy materials to shareholders who share an address, unless otherwise requested. If you share an address with another shareholder and have received only one set of proxy materials, you may request a separate copy of these materials at no cost to you by contacting Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960 or

 

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(214) 370-2000. For future Annual Meetings, you may request separate voting materials, or request that we send only one set of proxy materials to you if you are receiving multiple copies, by calling or writing to us at the phone number and address given above.

Shareholders of Record: If you vote on the Internet at www.proxyvote.com, simply follow the prompts for enrolling in the electronic proxy delivery service.

Beneficial Owners: If you hold your shares in a brokerage account, you also may have the opportunity to receive copies of these documents electronically. Please check the information provided in the proxy materials mailed to you by your bank, broker or other holder of record regarding the availability of this service.

 

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Proposals

PROPOSAL 1 — ELECTION OF DIRECTORS

Our shareholders will vote on the election of six members of our Board of Directors at the Annual Meeting. Each director will serve until the next Annual Meeting of Shareholders and until the director’s successor is duly elected and qualified, unless earlier removed in accordance with our bylaws.

The nominees for election to our Board are:

 

Name

  

Principal Occupation

   Director Since
Mark J. Bonney    President & CEO, On Board Advisors, LLC    January 2013
Michael E. Dailey    Chief Operating Officer & VP of Worldwide Sales, Optica Technologies Incorporated    January 2013
Taher A. Elgamal    Chief Technology Officer of Security, Salesforce.com Inc.    July 2011
Robert C. Hausmann    Chief Financial Officer, Atlantis Computing    November 2005
Maribess L. Miller    Consultant    April 2010
Richard D. Spurr    Chairman and Chief Executive Officer, Zix Corporation    May 2005

For biographical and other information regarding the nominees for director, please see “OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION — Directors.” For information on our directors’ compensation, please see “INFORMATION ON THE COMPENSATION OF DIRECTORS.”

Each of the persons nominated for election to our Board of Directors has agreed to stand for election. Our Board of Directors has no reason to believe that any of the nominees will be unable or unwilling to serve if elected, and to the knowledge of the Board, each of the nominees intends to serve the entire term for which election is sought. Our bylaws provide that the Board of Directors may reduce the number of positions on our Board of Directors. In addition, our bylaws provide that the Board of Directors may fill any vacancy in the Board of Directors by the affirmative vote of a majority of the remaining directors.

OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE

FOR PROPOSAL 1 AND FOR EACH DIRECTOR NOMINEE NAMED ABOVE.

 

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PROPOSAL 2 — RATIFICATION OF APPOINTMENT OF ACCOUNTANTS

The Audit Committee of the Board has recommended, and the Board has appointed, Whitley Penn LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2014. Services provided to the Company and its subsidiaries by Whitley Penn LLP in fiscal 2013 are described under “INDEPENDENT PUBLIC ACCOUNTANTS.”

We are asking our shareholders to ratify the appointment of Whitley Penn LLP as our independent registered public accounting firm for the 2014 fiscal year. Although ratification is not required by our bylaws or otherwise, the Board is submitting the appointment of Whitley Penn LLP to our shareholders for ratification as a matter of good corporate practice.

A representative of Whitley Penn LLP will be present at the Annual Meeting to respond to appropriate questions and to make any statements that the firm may desire.

Votes cast FOR Proposal 2 by a majority of the shares of our common stock represented at the Annual Meeting is required to approve Proposal 2. Shares voted to ABSTAIN as to Proposal 2 will be counted as represented at the meeting and will have the same effect as a vote against Proposal 2.

If our shareholders do not approve Proposal 2, the appointment of Whitley Penn LLP will be reconsidered by our Audit Committee and our Board. Even if Proposal 2 is approved, the Audit Committee in its discretion may select a different independent registered public accounting firm if it determines that a change would be in the best interests of the Company and our shareholders and otherwise complies with all regulations of the SEC regarding a change in public accounting firms.

OUR BOARD OF DIRECTORS RECOMMENDS

THAT YOU VOTE FOR PROPOSAL 2.

 

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PROPOSAL 3 — APPROVE, ON AN ADVISORY BASIS, THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS

The Dodd-Frank Wall Street Reform and Consumer Protection Act enables the Company’s shareholders to vote to approve, on an advisory (nonbinding) basis, the compensation of the Company’s named executive officers. The Company seeks your advisory vote and asks that you support the compensation of the named executive officers as disclosed in this proxy statement. Our Board of Directors intends to conduct an annual advisory vote on the compensation of the Company’s named executive officers.

As described in detail under “COMPENSATION DISCUSSION AND ANALYSIS,” our compensation programs are designed to motivate our executives to create a successful company. We believe that our compensation program, with its balance of short-term incentives and long-term incentives (including equity awards that vest over multiple years) rewards sustained performance that is aligned with long-term shareholder interests.

This proposal, commonly known as a “say on pay” proposal, gives the Company’s shareholders the opportunity to express their views on the compensation of its named executive officers. This vote is not intended to address any specific item of compensation, but rather the overall compensation of the Company’s named executive officers described in this proxy statement.

Accordingly, the Board invites you to review carefully the Compensation Discussion and Analysis beginning on page 24 and the tabular and other disclosures on compensation under Executive Compensation beginning on page 33, and to cast a vote to approve the Company’s executive compensation programs through the following resolution:

“Resolved, that shareholders approve the compensation of the Company’s named executive officers, as discussed and disclosed in the Compensation Discussion and Analysis, the executive compensation tables, and any narrative executive compensation disclosure contained in this proxy statement.”

The say-on-pay vote is advisory, and therefore not binding on the Company, the Compensation Committee or the Board of Directors. The Board of Directors and Compensation Committee value the opinions of the Company’s shareholders and to the extent there is any significant vote against the named executive officers compensation as disclosed in this proxy statement, the Board will consider the shareholders’ concerns and the Compensation Committee will evaluate whether any actions are necessary to address those concerns, particularly in the event that there is a significant vote against the compensation of our named executive officers as disclosed in this proxy statement. Our Board intends to hold an annual advisory vote for shareholders to approve the compensation of our named executive officers.

OUR BOARD OF DIRECTORS RECOMMENDS

THAT YOU VOTE FOR PROPOSAL 3.

 

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OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION

Directors

The following table indicates the names of our director nominees and their ages and positions:

 

Name

   Age   

Position

Mark J. Bonney(3)

   60    Independent Director

Michael E. Dailey(2)

   48    Independent Director

Taher A. Elgamal(1)(2)

   58    Independent Director

Robert C. Hausmann(1)(3)

   51    Lead Independent Director

Maribess L. Miller(2)(3)

   61    Independent Director

Richard D. Spurr

   60    Chairman of the Board

 

(1) Member of the Nominating and Corporate Governance Committee
(2) Member of the Compensation Committee
(3) Member of the Audit Committee

Mark J. Bonney joined our Board of Directors in January 2013. He is currently president and CEO of On Board Advisors, LLC, a strategic and financial advisory firm. Mr. Bonney also serves as chairman of the board of the Community Health Center, Inc. and as a director of MRV Communications, Inc. and Sigma Designs, Inc. He was executive vice president and CFO of Direct Brands, Inc. from 2010 to 2012, vice president and the general manager of the Authentication Solutions Group of JDS Uniphase Corporation (JDSU) from 2008 to 2010 and executive vice president and CFO of American Bank Note Holographics, Inc. from 2005 to 2008, before the company’s sale to JDSU. Mr. Bonney also served as an outside director and chairman of the audit committee of American Bank Note Holographics, Inc. from 2003 until 2005. Mr. Bonney has also held executive roles with technology companies, including president and COO of Axsys Technologies, Inc. from 1999 to 2002 and CFO of Zygo Corporation from 1993 to 1999. He received a master’s degree from the University of Hartford and a bachelor’s degree from Central Connecticut State University.

Our Board of Directors selected Mr. Bonney to serve as a director because of his experience as a Chief Operating Officer and a Chief Financial Officer of several middle market publicly-traded companies. This experience and his experience as a director of three publicly traded technology companies allow Mr. Bonney to contribute to the boards deliberations across a broad array of issues as well as providing the board with oversight of its corporate governance, operations and financial performance.

Michael E. Dailey joined our Board of Directors in January 2013. He is currently chief operating officer and vice president of Worldwide Sales for Optica Technologies Incorporated, a provider of enterprise connectivity solutions to the mainframe computer market. Mr. Dailey was a vice president at Right 90 Inc., a Software-as-Service (SaaS) based Enterprise Sales Forecasting solution for high tech manufacturers from 2005 to 2007. Mr. Dailey served from 2001 to 2005 as vice president of Sales Americas and vice president of Global Account Sales for McData Corporation, now part of Brocade Communications Systems, Inc. Mr. Dailey began his career at IBM Corporation and during his 13-years, Mr. Dailey held a variety of executive positions in sales, product marketing, and incentives strategy. He also served as director of Sales Operations for IBM Americas’ multi-billion dollar Server Group. Mr. Dailey earned a Bachelor of Arts degree in History from the College of the Holy Cross.

Our Board of Directors selected Mr. Dailey to serve as a director because of his technology industry experience. His executive experience at public, private and start up information technology companies allows him to contribute valuable insights to the Board understanding of many matters facing the Company, including strategy, business development, operations, international markets and compensation.

 

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Taher A. Elgamal was elected to our Board of Directors in July 2011. Dr. Elgamal currently serves as CTO Security at Salesforce.com, Inc., a provider of enterprise cloud computing solutions. He is also co-founder and Chairman of IdentityMind, Inc. and serves as a director of Intelligent Fiber Optic Systems Corporation and Vindicia, Inc. Dr. Elgamal has also held executive roles at technology and security companies, including as CEO of First Information Security (data security) from 2012 to 2013, CSO of Axway, Inc. (data security) from 2008 to 2011, CTO of Tumbleweed Communications (email encryption) from 2006 to 2008, CTO of Securify, Inc. from 2001 to 2004, CEO and president of Securify, Inc. from 1998 to 2001 and chief scientist of Netscape Communications from 1995 to 1998. Dr. Elgamal is a recipient of the RSA Conference 2009 Lifetime Achievement Award, and he is recognized as the “father of SSL,” the Internet security standard Secure Sockets Layer. Dr. Elgamal was issued several patents in online security, payments and data compression. He received a bachelor’s degree in electrical engineering from Cairo University, a master’s degree in electrical engineering from Stanford University and a doctorate in electrical engineering from Stanford University.

Our Board of Directors selected Dr. Elgamal to serve as a director because of his expertise in cybersecurity and encryption technologies. In addition, his experience working with data security firms contributes to the Board’s oversight of the Company’s cybersecurity risks as well as its marketing strategy. His experience as an executive and director at public and private information technology companies adds to the Board understanding of many matters facing the Company, including personnel management, business operations and corporate governance.

Robert C. Hausmann was elected to our Board of Directors in November 2005 and was elected Lead Independent Director in December 2012. He is currently the Chief Financial Officer of privately-held Atlantis Computing, a software company with products that address challenges of storage-intensive applications in private and public clouds. Prior to Atlantis, Mr. Hausmann was co-founder and Chief Financial Officer of TetraSun, Inc., a solar cell R&D and Manufacturing company that was sold to First Solar, Inc. in 2013. Prior to co-founding TetraSun, Mr. Hausmann was a consultant to public and private companies with respect to operational and financial management matters, including Sarbanes-Oxley and systems and process re-engineering. He also served as Vice President and Chief Financial Officer of Securify, Inc. (computer security monitoring) from September 2002 through June 2005. From September 1999 through September 2002, Mr. Hausmann served as Vice President and Chief Financial Officer of Resonate, Inc. (network traffic management) and helped manage that company’s initial public offering. Prior to these positions, he served as Operations Partner and Chief Financial Officer of Mohr, Davidow Ventures, a Silicon Valley-based venture capital partnership; and as the Chief Financial Officer of Red Brick Systems, Inc., where Mr. Hausmann managed the company’s initial public offering. Mr. Hausmann earned a Master of Business Administration degree from Santa Clara University and a Bachelors of Arts degree in Finance and Accounting from Bethel University.

Our Board of Directors selected Mr. Hausmann to serve as a director because of his experience as Chief Financial Officer of two publicly-traded companies and two private companies and as Chief Financial Officer of one of Silicon Valley’s premiere venture capital firms, which contributes to the Board’s oversight of the Company’s financial and accounting matters, including public company reporting and disclosure. His consulting work at public and private companies, principally in the information technology industry, brings to the Board valuable experience and perspective on a variety of matters facing the Company, including financial markets, operations, corporate governance, compliance and systems and process re-engineering.

Maribess L. Miller was elected to our Board of Directors in April 2010. Ms. Miller was a member of the public accounting firm PricewaterhouseCoopers LLP from 1975 until 2009, including serving as the North Texas Market Managing Partner from 2001 until 2009; as Southwest Region Consumer, Industrial Products and Services Leader from 1998 until 2001; and as Managing Partner of that firm’s U.S. Healthcare Audit Practice from 1995 to 1998. She was appointed in 2009 by Governor Rick Perry to the Texas State Board of Public Accountancy and serves on the behavioral enforcement, rules and executive committees. She is past Board Chair for the Texas Health Institute and serves on the boards of the TCU Neeley School of Business and the North Texas Chapter of the National Association of Corporate Directors and on the board of Midmark Corporation. She graduated cum laude with a Bachelors degree in Accounting from Texas Christian University. Ms. Miller is a Certified Public Accountant.

 

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Our Board of Directors selected Ms. Miller to serve as a director because of her extensive experience in auditing and consulting with companies in various fields, including healthcare and technology companies, which allows her to contribute valuable perspective and insights about the Company’s operations. In addition, Ms. Miller has special expertise in public company accounting and financial reporting. She brings to our Board and its Audit Committee invaluable technical understanding of public company accounting and internal controls over financial reporting.

Richard D. Spurr was elected to our Board of Directors in May 2005 and elected Chairman of the Board in February 2006. He joined our Company in January 2004 as President and Chief Operating Officer and has served as Chief Executive Officer since March 2005. From March 2003 to November 2003, he served as Senior Vice President, Worldwide Sales, Marketing and Business Development for Securify, Inc. (information security). From 1997 to 2001 he served in several senior executive positions at Entrust, Inc. (information technology security) including VP of Sales, Marketing, Business Development and Professional Services, helping to take this technology company from an early stage to and beyond the initial public offering. From 1991 to 1996, he served in several senior executive positions at SEER Technologies, Inc. (information technology) and from 1974 to 1990, he worked for IBM Corporation (information technology) where, as Regional Manager, he was responsible for over 1,000 employees, and as group director in Tokyo, where he managed a $1.2 billion Asia Pacific business. Mr. Spurr earned a Bachelor of Arts degree from the University of Notre Dame.

Our Board of Directors selected Mr. Spurr to serve as a director because as the Company’s Chief Executive Officer his direct, day-to-day knowledge of and interaction with all aspects of our business, including shareholders, employees and customers is unique among the directors and provides our Board with important insights into our Company’s business. In addition, he brings over 30 years of experience in building and managing sales, marketing, business development and service operations in global information technology businesses, which is unique among the members of our Board.

 

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Executive Officers

The following table indicates the names of our Executive Officers and their ages and positions. Officers serve at the discretion of our Board of Directors.

 

Name

   Age     

Position

Richard D. Spurr

     60       Chief Executive Officer, President and Chief Operating Officer

James F. Brashear

     56       Vice President, General Counsel and Corporate Secretary

Michael W. English

     57       Vice President and Chief Financial Officer

Russell J. Morgan

     54       Vice President, Client Services

David J. Robertson

     55       Vice President, Engineering

Richard D. Spurr was elected to our Board in May 2005 and elected Chairman of the Board in February 2006. He joined our Company in January 2004 as President and Chief Operating Officer and has served as Chief Executive Officer since March 2005. From March 2003 to November 2003, he served as Senior Vice President, Worldwide Sales, Marketing and Business Development for Securify, Inc. (information security). From 1997 to 2001 he served in several senior executive positions at Entrust, Inc. (information technology security) including VP of Sales, Marketing, Business Development and Professional Services, helping to take this technology company from an early stage to and beyond the initial public offering. From 1991 to 1996, he served in several senior executive positions at SEER Technologies, Inc. (information technology) and from 1974 to 1990, he worked for IBM Corporation (information technology) where, as Regional Manager, he was responsible for over 1,000 employees, and as group director in Tokyo, where he managed a $1.2 billion Asia Pacific business. Mr. Spurr earned a Bachelor of Arts degree from the University of Notre Dame.

James F. Brashear has served as Vice President, General Counsel and Corporate Secretary since February 2010. From September 2007 until joining our Company, Mr. Brashear was a partner at the law firm Haynes and Boone, LLP. From July 1996 until August 2007, he served in various executive capacities at Sabre Holdings Corporation (travel commerce) including Senior Vice President, Deputy General Counsel, Corporate Secretary and Chief Governance Officer. He was previously an attorney at AMR Corporation’s subsidiary American Airlines, Inc. (air transportation), and at the law firms Skadden, Arps, Slate, Meagher & Flom and O’Melveny & Myers. Mr. Brashear received a Juris Doctorate degree, magna cum laude, from the University of San Diego School of Law and a Bachelor of Arts degree from the University of California at San Diego. He is a member of the Bar of the United States Supreme Court, the California Bar Association and the State Bar of Texas. He served from 2004 to 2011 as a national director of The Society of Corporate Secretaries and Governance Professionals.

Michael W. English has served as our Chief Financial Officer (CFO) since July 2011. Since joining the Company in June 2007, he has served in many roles, including Controller and Treasurer. Mr. English is a certified public accountant and has more than 30 years of experience in finance and accounting. Before joining the Company, Mr. English was Vice President of Finance for Advance Fibre Communications (telecommunications) from March 2004 through June 2005, and Vice President of Finance for Marconi, PLC (telecommunications) from June 1999 to February 2004. Previously, he served as Division Controller for the Access Division of RELTEC Corporation, Division Controller at Rockwell Automation and Division Controller at Reliance Electric Company. Mr. English earned a Masters degree in accountancy from DePaul University and a Bachelor of Arts degree in English from John Carroll University. In July 2009, Mr. English was discharged from personal debts pursuant to a voluntary petition filed in April 2009 under federal bankruptcy laws.

Russell J. Morgan has served as our Vice President, Client Services since September 2002. From February 1997 until August 2002, he worked at Entrust, Inc. (information technology security) where he held a variety of senior management positions, including director, professional services and senior director, Entrust.net. At Entrust, he founded the professional services organization and then managed the business and technical operations for the Entrust.net business unit. Previously, he held several management positions at Lockheed Martin (aerospace), where he specialized in secure messaging and military command and control systems. Mr. Morgan is a professional engineer with over 30 years’ experience in managing, delivering and supporting complex customer-focused technology solutions. Mr. Morgan holds a Bachelor of Engineering degree from Concordia University, Montreal, Quebec, Canada.

 

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David J. Robertson has served as our Vice President, Engineering since March 2002. Mr. Robertson has over 30 years of experience in the internet and telecommunications industries, with specific expertise in hosted network architecture, electronic security, communication protocols, software systems and wireless infrastructure. From 1981 through 2000, he was employed by Nortel Networks (telecommunications), where he held technology Vice President positions in the Wireless, Carrier and Enterprise Divisions. From 2001 to 2002, he participated in creating technology startup companies with STARTech Early Ventures (venture capital). He has been a participant in several industry standards-setting groups and serves with the City of Richardson Chamber of Commerce. He holds a Bachelor of Science degree in Electrical Engineering from the University of Waterloo, Canada, and a Master’s degree in Engineering from Carleton University, Canada.

 

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SECURITY OWNERSHIP OF DIRECTORS, MANAGEMENT AND CERTAIN

BENEFICIAL OWNERS

The following table sets forth as of March 31, 2014 (unless otherwise indicated) the shares of our common stock that were beneficially owned by each director, by each executive officer, by all of our directors and executive officers as a group, and by all persons known by us to beneficially own more than 5% of our outstanding common stock. We do not have any equity or security ownership requirements or guidelines for our directors or executive officers.

 

     Amount and Nature of
Beneficial Ownership(1)
 

Beneficial Owner(2)

   Total  Beneficial
Ownership
     Percent of
Class(3)
 

Mark J. Bonney(4)

     30,000             

Michael E. Dailey(5)

     40,000             

Taher A. Elgamal(6)

     25,000             

Robert C. Hausmann(7)

     187,530         0.3

Maribess L. Miller(8)

     36,000             

Antonio R. Sanchez III(9)

     683,838         1.1

Richard D. Spurr(10)

     2,370,337         3.3

James F. Brashear(11)

     107,207         0.2

Michael W. English(12)

     134,207         0.2

Russell J. Morgan(13)

     319,508         0.5

David J. Robertson(14)

     954,093         1.2

BlackRock Inc.(15)

     3,852,192         6.2

Wellington Management Company LLP (16)

     4,362,712         7.1
  

 

 

    

 

 

 

TOTAL

     13,102,624         22.1

All directors and executive officers as a group (11 persons)

     4,887,720         8.10

 

* Denotes ownership of less than 1%.
(1) Reported in accordance with the beneficial ownership rules of the SEC. Unless otherwise noted, each shareholder listed in the table has both sole voting and sole investment power over the common stock shown as beneficially owned, subject to community property laws where applicable.
(2) Unless otherwise noted, the address for each beneficial owner is c/o Zix Corporation, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960.
(3) Percentages are based on the total number of shares of our common stock outstanding at March 31, 2014, which was 59,261,480 shares. Shares of our common stock that were not outstanding but could be acquired upon exercise of an option or other convertible security within 60 days of March 31, 2014 are deemed outstanding for the purpose of computing the percentage of outstanding shares beneficially owned by a particular person. However, those shares are not deemed to be outstanding for the purpose of computing the percentage of outstanding shares beneficially owned by any other person.
(4) Includes purchased shares and shares that Mr. Bonney has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(5) Includes purchased shares and shares that Mr. Dailey has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(6) Includes shares that Dr. Elgamal has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(7) Includes purchased shares and shares that Mr. Hausmann has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.

 

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(8) Includes purchased shares and shares that Ms. Miller has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(9) Includes purchased shares and shares that Mr. Sanchez has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(10) Includes purchased shares, restricted stock and 1,832,290 shares that Mr. Spurr has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(11) Includes restricted stock and 48,707 shares that Mr. Brashear has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(12) Includes restricted stock and 63,207 shares that Mr. English has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(13) Includes purchased shares and 317,008 shares that Mr. Morgan has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(14) Includes purchased shares, restricted stock and 580,832 shares that Mr. Robertson has the right to acquire under outstanding stock options that are currently exercisable or that become exercisable within 60 days of March 31, 2014.
(15) As reported in Schedule 13G filed on January 31, 2014, Blackrock, Inc., 40 East 52nd Street New York, New York 10022, has sole voting and dispositive power to 3,852,192 shares.
(16) As reported in Schedule 13G filed on February 14, 2014, Wellington Management Company, LLP, 280 Congress Street Boston, Massachusetts 02210, has sole voting and dispositive power to 4,362,712 shares.

Section 16(a) Beneficial Ownership Reporting Compliance

Section 16(a) of the Exchange Act requires that our directors and executive officers, and certain persons who beneficially own more than 10% of a registered class of our equity securities, file with the SEC initial reports of ownership and reports of changes in ownership of our common stock and other securities. Directors, executive officers, and 10%-or-greater shareholders are required by SEC regulations to furnish us with copies of all Section 16(a) forms they file with the SEC.

Corporate Governance

Board of Directors

Our business is managed under the direction of our Board of Directors. Our Board currently consists of seven members. Our director Antonio R. Sanchez III advised the Board that his obligations as CEO and director of another publicly-traded company do not allow him adequate time to continue his service as a member of our Board. Accordingly, Mr. Sanchez is not being renominated at the annual meeting and the size of the Board is being reduced to six directors. The names of our six continuing Board members, their professional experience and attributes are described above under the caption “OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION — Directors.”

Corporate Governance

Our principal corporate governance documents are available on our website at www.zixcorp.com/company/corporate-governance. We are in compliance with corporate governance requirements, including those of the Sarbanes-Oxley Act of 2002, the Dodd–Frank Wall Street Reform and Consumer Protection Act, and the NASDAQ Listing Rules. We will continue to monitor our policies and procedures to ensure compliance with developing standards in the corporate governance area. Our Board has also designated our Corporate Secretary as the Company’s Chief Governance Officer and looks to this officer to keep the Board informed of corporate governance matters.

 

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Director Independence

Our Board has determined that all of our Board members other than Richard D. Spurr are “independent” as defined in the NASDAQ Listing Rules. The NASDAQ independence definition includes a series of objective tests, that the subject director is not an employee of the Company and has not engaged in various types of business dealings with the Company. In addition, as further required by the NASDAQ Listing Rules, our Board has made a subjective determination as to each independent director that no relationships exist which, in the opinion of our Board, would interfere with the exercise of independent judgment in carrying out the responsibilities of a director.

Board Leadership Structure

The Board believes that the independent oversight of management is an important function of an effective Board of Directors. The Board designated Robert C. Hausmann as Lead Independent Director and has adopted a written description of the authority, duties and roles of that position. Among other roles, the Lead Independent Director acts as an advisor to the CEO as to his relationship and communication with the Board, as the principal liaison between the independent members of the Board and the CEO, and as chair of regular private sessions of the independent members of the Board.

The independent members of our Board have determined that the most effective Board leadership structure for our Company at the present time is for the Chief Executive Officer to also serve as Chairman of the Board. The independent members of the Board believe that because the Chief Executive Officer is ultimately responsible for the day-to-day operation of the Company and for executing our strategy, and because the performance of the Company is an integral part of Board deliberations, the Chief Executive Officer is the director best qualified to act as Chairman of the Board. Richard D. Spurr currently serves as both our Chairman of the Board and Chief Executive Officer. The Board retains the authority to modify this structure.

Risk Overs ight by the Board

Our management is responsible for assessing and managing the various risks our Company faces. Our Board is responsible for overseeing management in this effort. For example, the Board as a whole oversees strategic risks and cybersecurity risks. In exercising its oversight responsibilities, our Board allocates some areas of focus to its standing committees. Specifically, our Audit Committee has oversight responsibility for financial and compliance risks, such as accounting, finance, internal controls, tax and other compliance matters, in addition to overseeing compliance with our Code of Conduct and Code of Ethics. Our Nominating and Corporate Governance Committee oversees succession management and compliance with our corporate governance principles. Our Compensation Committee is responsible for overseeing and monitoring our executive compensation programs and monitoring and assessing the interplay between those programs and risks in our business.

Throughout the year, our Chief Executive Officer, Chief Financial Officer and General Counsel and other officers review and discuss various risks with the Board and its committees. Our Board has also designated our General Counsel as the Company’s Chief Compliance Officer and looks to this officer to keep the Board apprised of material developments with respect to the compliance-related risks that the Company faces, as well as the Company’s efforts to manage those risks.

Political Activities and C ontributions

The Company provides to policymakers, directly and by participating in business and industry associations, information and opinions on matters related to its business. The Company’s activity in this respect is principally to offer comments on legislative or regulatory initiatives dealing with privacy or cyber security. The Company has no intention to directly use shareholder funds for advocacy in elections for any public office or to contribute shareholder funds to any third party for that purpose.

Attendance at Board Meetings and Annual Meeting

Our Board meets during the year to monitor our performance, review significant developments and act on matters requiring Board approval. Our Board met on 12 occasions during 2013. Each of the current directors attended at least 75% of the aggregate of all meetings of our Board and its committees held in 2013 during periods in which that director served on the Board and those committees. Directors are encouraged to attend our Annual Meeting of Shareholders. All seven of our then-current directors attended our 2013 Annual Meeting of Shareholders.

 

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Committees of the Board of Directors

Our Board has three standing committees: Audit Committee, Compensation Committee, and Nominating and Corporate Governance Committee. These committees devote attention to specific subjects and to assist our Board in discharging its business and risk oversight and governance responsibilities. Each committee’s charter is available on our website at www.zixcorp.com/company/corporate-governance.

Nominating and Corporate Governance Committee

Our Nominating and Corporate Governance Committee comprises Robert C. Hausmann (chair), Taher A. Elgamal and Antonio R. Sanchez III. Our Board has determined that each member of the Nominating and Corporate Governance Committee qualifies as “independent” in accordance with the NASDAQ Listing Rules. Under its charter, the committee’s principal responsibilities include: establishing the criteria for nominating new directors, identifying suitable individuals under those criteria who are qualified to serve as directors; recommending to the Board nominees for election as directors; developing and recommending to the Board corporate governance principles or practices that the Committee believes should be adopted or implemented by the Company, the Board or its committees. The Nominating and Corporate Governance Committee presents qualified director candidate(s) to our Board as appropriate. There is no third party that we currently pay to assist in identifying or evaluating potential director nominees. The Nominating and Corporate Governance Committee met on 5 occasions during 2013.

Shareholder Nomination of Director Candidates

The Nominating and Corporate Governance Committee has a policy with respect to the consideration of director candidates recommended by shareholders. The Nominating and Corporate Governance Committee will consider director nominations suggested by shareholders, in accordance with the Committee’s bylaws and the Director Nomination Process that is available on our website at www.zixcorp.com/company/corporate-governance.

A shareholder desiring to nominate a person for election to our Board must send a written notice to our principal executive offices at Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960. Shareholder nominations for the 2015 annual meeting must be received no earlier than February 11, 2015, and not later than March 13, 2015. The written notice must contain the information required by section 1.12 of our bylaws, including all information required to be disclosed in solicitations of proxies for election of directors and as otherwise required pursuant to Regulation 14A under the Securities Exchange Act of 1934. The final selection of director nominees is within the sole discretion of our Board.

Diversity of Directors

The Board of Directors and the Nominating and Corporate Governance Committee believe that the Board should include directors with diversity of education, experience, skills, qualities, backgrounds and other attributes. The Board does not follow any ratio or formula to determine the appropriate mix of directors, but instead uses its judgment to identify nominees whose education, experience, skills, qualities, backgrounds and other attributes, taken as a whole, will contribute to the diversity of the Board.

Director Qualification Criteria

The criteria considered by the Nominating and Corporate Governance Committee and the Board of Directors in evaluating director candidates include characteristics such as the following:

 

   

Integrity

 

   

The candidate’s ability to objectively analyze complex business problems and develop creative solutions.

 

   

The candidate’s business and financial sophistication.

 

   

The candidate’s availability and ability to participate in Board activities and fulfill the responsibilities of a director, including attendance at, and active participation in, meetings of the Board and its committees.

 

   

The candidate’s ability to work well with the other directors and senior management of the Company.

 

   

The candidate’s ability to meet the independence criteria that have been adopted by the Board.

 

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Candidates who will serve on our Audit Committee must have the following additional characteristics:

 

   

The candidate must meet additional independence requirements in accordance with applicable rules and regulations.

 

   

The candidate must have the ability to read and understand fundamental financial statements, including a company’s balance sheet, statement of operations and statement of cash flows.

 

   

At least one member of the Audit Committee must meet the requirements of an “audit committee financial expert” under SEC rules and regulations.

Other factors considered in candidates may include, but are not limited to, the following:

 

   

The extent to which the candidate possesses pertinent technological, political, business, financial or social/cultural expertise and experience.

 

   

The extent of the candidate’s commitment to increasing shareholder value.

 

   

The candidate’s achievement in education, career and community.

 

   

The candidate’s past or current service on boards of directors of public or private companies, charitable organizations and community organizations.

 

   

The extent of the candidate’s familiarity with issues affecting the Company’s business and industry.

 

   

The candidate’s expected contribution to the Board’s desired balance and diversity.

The Nominating and Corporate Governance Committee will evaluate a nominated candidate and, after consideration taking account of the Director Qualification Criteria described above, will determine whether or not to proceed with the candidate. These procedures have not been materially modified since our disclosure of these procedures in our proxy statement in connection with our 2013 Annual Meeting of Shareholders. These procedures do not create a contract between our Company, on the one hand, and a Company shareholder(s) or a candidate recommended by a shareholder(s), on the other hand. We reserve the right to change these procedures at any time, consistent with the requirements of applicable law, rules and regulations, and the discretion of our Board. There are no material differences in the procedures for evaluating new director nominees based on whether they are recommended by a security holder in or by our Board.

Director Election Procedures

Under our Director Nomination and Election Policies revised in 2014, each director nominee in an uncontested election tenders his or her conditional resignation to the Corporate Secretary before the election. If a director nominee receives a Majority WITHHELD Vote in the election, that director’s resignation offer becomes effective automatically. The Nominating and Corporate Governance Committee then recommends to the Board whether to accept the offered resignation. Within 90 days after the certification of voting results in the election, the Board will decide whether or not to accept the offered resignation. In general, any director nominee who receives a Majority WITHHELD Vote will not participate in the Nominating and Corporate Governance Committee recommendation or the Board decision regarding an offered resignation. If all members of the Nominating and Corporate Governance Committee received a Majority WITHHELD Vote, then the independent directors who did not receive a Majority WITHHELD Vote will appoint a committee among themselves to consider and make a recommendation to the Board with respect to the offered resignations. If three or fewer directors receive a majority of FOR votes cast out of all votes cast in the election, then all directors (including those who received a Majority WITHHELD Vote) may participate in the Board’s decision whether to accept or not to accept the offered resignations. The Company will promptly disclose the Board’s decision in a Current Report on Form 8-K, including the reasons a resignation is not accepted.

Audit Committee

Our Audit Committee is comprised of Maribess L. Miller (chair), Mark J. Bonney and Robert C. Hausmann. Our Board determined that all three members of the Audit Committee satisfy the independence and other requirements for audit committee membership required by the NASDAQ Listing Rules and the SEC, and that each has sufficient knowledge in reading and understanding our financial statements to serve on the Audit Committee. Our Board determined that Ms. Miller qualifies as an “audit committee financial expert” under SEC rules. Our Board determined that each of the other directors on the Audit Committee may also qualify as an “audit committee financial expert” under SEC rules, but our Board did not formally designate them as such.

 

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Our Audit Committee oversees our financial reporting process, related controls and audit functions on behalf of our Board, pursuant to a written charter adopted by our Board that is available on our website at www.zixcorp.com/company/corporate-governance. The Audit Committee met on 9 occasions during 2013.

Compensation Committee

Our Compensation Committee consists of Taher A. Elgamal (chair), Michael E. Dailey and Maribess L. Miller. Our Board has determined that each member of the Compensation Committee qualifies as “independent” in accordance with the NASDAQ Listing Rules. The independent directors on our Board ultimately approve the compensation payable to our executives and directors, but the Board and has established the Compensation Committee to assist it in compensation decisions. The Compensation Committee met on 8 occasions during 2013.

The Compensation Committee operates under a written charter that is available on our website at www.zixcorp.com/company/corporate-governance. Under its charter, the Compensation Committee’s primary responsibilities include, among other things, the following:

 

   

Establish and review the Company’s overall management compensation philosophy and policies;

 

   

Directly review and approve corporate goals and objectives relevant to the compensation of the Company’s CEO and other executive officers, including annual and long-term performance goals and objectives;

 

   

Evaluate the performance of the Company’s CEO and other executive officers in light of those goals and objectives; and determine and approve the compensation of the CEO and other executive officers based on that evaluation, including incentive-based cash compensation and equity-based compensation;

 

   

Review and authorize any employment, compensation, benefit or severance agreement with any executive officer (and any amendments or modifications thereto);

 

   

Administer and oversee any equity-based or other compensation plan or program as to which the Board has delegated such responsibility to the Committee; and

 

   

Review and make recommendations to the Board with respect to the Company’s overall director compensation philosophy and policies.

The Compensation Committee’s charter provides that the Compensation Committee, in its sole discretion, has the authority to retain a compensation consultant. Paradox Compensation Advisors (“Paradox”), has been retained directly by the Compensation Committee to provide various advice to the Compensation Committee. Paradox did not provide any services directly to the Company or to management. The Compensation Committee has also retained Alston & Bird to provide legal advice to the Compensation Committee. Alston & Bird also provides legal services directly to the Company.

The Compensation Committee has evaluated the independence of its advisors in light of SEC rules and NASDAQ Listing Rules, which require consideration of the following factors:

 

   

Whether any other services are provided to the Company by the consultant;

 

   

The fees paid by the Company as a percentage of the consulting firm’s total revenue;

 

   

The policies or procedures maintained by the consulting firm that are designed to prevent a conflict of interest;

 

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Any business or personal relationships between the individual consultants involved in the engagement and a member of the Compensation Committee;

 

   

Any company stock owned by the individual consultants involved in the engagement; and

 

   

Any business or personal relationships between our executive officers and the consulting firm or the individual consultants involved in the engagement.

The Compensation Committee discussed these considerations and concluded that its engagement of the advisors and the services provided to the Compensation Committee by its advisors did not raise any conflict of interest.

Policies, Procedures, and Practices

Our processes and procedures for the consideration and determination of executive and director compensation are as follows:

 

   

Our Compensation Committee requests recommendations from the CEO with respect to the elements of compensation to be considered by the Compensation Committee and recommended by it to the independent directors on our Board for the members of management that are direct reports to the CEO.

 

   

Our Compensation Committee consults with and meets with the CEO as required to discuss his recommendations, meets in executive session, or discusses among themselves, as appropriate, in order to formulate a recommendation to the independent directors on our Board.

 

   

Our Compensation Committee then makes a recommendation to the independent directors on our Board.

 

   

The independent directors on our Board consult and meet with the CEO and the members of the Compensation Committee as required to discuss the latter’s recommendation, meet in executive session, or discuss among themselves, as appropriate, to reach a decision.

 

   

The independent directors’ decision is communicated to the CEO.

 

   

As required by NASDAQ Listing Rules, the CEO does not participate in discussions or decisions regarding his own compensation.

 

   

For the consideration and determination of director compensation, our Board typically refers the matter to the Compensation Committee in order for it to review the matter and make a recommendation to the entire Board.

 

   

The Committee has the authority to create one or more subcommittees of two or more of its members. The Committee may delegate any of its responsibilities to a subcommittee of this Committee so long as such delegation is not otherwise inconsistent with law and applicable rules and regulations of the SEC and NASDAQ.

Compensation Committee Interlocks and Insider Participation

During 2013, the Compensation Committee was composed entirely of independent directors. None of the members of the Compensation Committee is or was, during 2013 or previously, an officer or employee of our Company or any of our subsidiaries and none had any relationship requiring disclosure under Item 404 of the SEC’s Regulation S-K. During 2013, none of our executive officers served as a member of a Board of Directors or compensation committee of any other entity that had one or more executive officers serving as a member of our Board or Compensation Committee.

Communications with Directors

Shareholders interested in communicating with our Board of Directors may do so by writing to our executive offices at Zix Corporation, Attention: Corporate Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960. Our Corporate Secretary will review all shareholder communications. Those that appear to contain subject matter reasonably related to matters within the purview of our Board will be forwarded, as appropriate, to the Board, Committee or individual Board member.

 

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Code of Ethics

We have a Code of Conduct and Code of Ethics, which applies to all of our employees, officers and directors, including our Chief Executive Officer and senior financial officials. It is available on our website at www.zixcorp.com/company/corporate-governance. The Code of Conduct and Code of Ethics affirms that we expect all directors and employees to uphold our standards of ethical behavior and compliance with the law and to avoid conflicts of interest between the Company and their personal and professional affairs. It establishes procedures for the confidential reporting of suspected violations of the Code of Conduct and Code of Ethics. It also sets forth procedures to receive, retain, and treat complaints received regarding accounting, internal accounting controls, auditing or compliance matters and to allow for the confidential and anonymous submission by employees of concerns regarding questionable accounting, auditing or compliance matters. Our Code of Conduct and Code of Ethics also addresses conflicts between the interests of our directors or officers and our Company or its shareholders. Any waiver of our Code of Conduct and Code of Ethics must be approved by the Board of Directors, or a committee of the Board of Directors, as applicable, and in compliance with applicable law. Any waiver of our Code of Conduct and Code of Ethics will be publicly disclosed by posting the waiver on our website at www.zixcorp.com/company/corporate-governance.

Indepen dent Registered Public Accountants

General

Whitley Penn LLP has been appointed by the Audit Committee as our independent registered public accounting firm for fiscal year 2014. Also, Whitley Penn LLP was selected by the Audit Committee as our independent registered public accounting firm the previous eight consecutive fiscal years. Whitley Penn’s service in that role in each of those years was ratified by our shareholders.

A representative of Whitley Penn LLP is expected to be present at the 2014 Annual Meeting, and will have the opportunity to make a statement and to respond to appropriate questions.

Fees Paid to Independent Public Accountants

Following is a summary of Whitley Penn’s professional fees billed to us for the years ended December 31, 2012 and December 31, 2013:

 

     2012     2013  

Audit Fees

     206,935 (1)      197,298 (1) 

Audit-Related Fees

     17,506 (2)      16,837 (2) 

Tax Fees

     0        0   

All Other Fees

     0        0   
  

 

 

   

 

 

 

Total Fees

   $ 224,441      $ 214,135   
  

 

 

   

 

 

 

 

(1) Audit fees consist of the annual audits of our consolidated financial statements included in our Annual Report on Form 10-K, the quarterly review of our consolidated financial statements included in our Quarterly Reports on Form 10-Q, as well as accounting advisory services related to financial accounting matters, and other services related to filings made with the SEC.
(2) Audit-related fees consist of required audits of our employee benefit plan.

Audit Committee Pre-Approval Policies and Procedures

Our Audit Committee is required to pre-approve the audit and non-audit services to be performed by Whitley Penn LLP in order to assure that the provision of services does not impair the auditor’s independence. Annually, Whitley Penn LLP presents to our Audit Committee the services that are expected to be performed by the independent auditor for succeeding fiscal year. Our Audit Committee reviews and, as it deems appropriate, pre-approves those services. The services and estimated fees are to be presented to our Audit Committee for consideration in the following categories: Audit, Audit-Related, Tax and All Other (each as defined in Schedule 14A under the Securities Exchange Act of 1934). For each service listed in those categories, our Audit Committee receives detailed documentation indicating the specific services to be provided. The term of any pre-approval is 12

 

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months from the date of pre-approval, unless our Audit Committee specifically provides for a different period. Our Audit Committee reviews, on at least an annual basis, the services provided by Whitley Penn LLP and the fees incurred for those services. Our Audit Committee may also revise the list of pre-approved services and related fees from time-to-time, based on subsequent determinations. All of the services expected to be provided by Whitley Penn LLP in 2014 have been pre-approved by our Audit Committee.

REPORT OF THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS

The Audit Committee oversees, pursuant to its charter adopted by the Board of Directors, the Company’s internal controls over financial reporting. The Audit Committee also has the sole authority and responsibility to select, evaluate, compensate and replace our independent registered public accountants. The Company’s independent registered public accounting firm is responsible for auditing the financial statements. The activities of the Audit Committee are in no way designed to supersede or alter those traditional responsibilities.

Management has the primary responsibility for our financial statements and our reporting process, including our systems of internal controls. In fulfilling its oversight responsibilities, the Audit Committee reviewed with management for inclusion in our 2013 Annual Report on Form 10-K, the audited consolidated financial statements of the Company, including a discussion of the quality, not just the acceptability, of the accounting principles, the reasonableness of significant judgments, and the clarity of disclosures in the consolidated financial statements.

The Audit Committee has reviewed and discussed with management and the independent accounting firm, as appropriate, the audited financial statements and management’s report on internal controls over financial reporting and the independent accounting firm’s related opinions. The Audit Committee has discussed with the independent registered public accounting firm, Whitley Penn LLP, the required communications specified by auditing standards together with guidelines established by the SEC and the Sarbanes-Oxley Act.

The Audit Committee has received the written disclosures and the letter from the independent registered public accounting firm required by the applicable requirements of the Public Company Accounting Oversight Board (including the matters required to be discussed by the statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting Oversight Board in Rule 3200T), regarding the independent registered public accounting firm’s communications with the Audit committee concerning independence, and has discussed with Whitley Penn LLP the firm’s independence.

Based on the review and discussions referred to above, the Committee recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for 2013 filing with the SEC.

 

April 30, 2014     Respectfully submitted by the Audit Committee,
    Mark J. Bonney
    Maribess L. Miller, Chair
    Robert C. Hausmann

This Report will not be deemed to be incorporated by reference in any filing by the Company under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that the Company specifically incorporates this Report by reference.

 

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INFORMATION ON THE COMPENSATION OF DIRECTORS

General

A director who is an employee of the Company receives no additional compensation for his or her services as a director. A director who is not an employee (a non-employee director) receives compensation for his or her services as described in the following paragraphs. All directors are reimbursed for reasonable expenses incurred in connection with attendance at board and committee meetings.

Retainer

Each non-employee director receives a quarterly retainer for service as a director. The amount and form of the retainer are fixed from time to time by the Board. For 2013, the quarterly retainer was $22,000, with an additional $2,000 quarterly retainer for service on each committee of the board, and an additional $500 quarterly retainer for service as a chair of a committee of the board.

Non-employee directors do not receive additional compensation for attending board or committee meetings.

Option Awards

New directors generally receive a grant of options under the Company’s 2012 Incentive Plan. Mr. Bonney and Mr. Dailey each received a grant of 25,000 Options upon their election to the board in January 2013.

2013 Director Compensation Paid

The following table sets forth the cash and non-cash compensation paid to our non-employee directors who served in calendar year 2013:

2013 Director Compensation

 

Name

   Fees Earned
or  Paid in Cash(1)
    Option Awards(2)  (3)      Total  

Mark J. Bonney(4)

   $ 96,000      $ 42,900       $ 138,900   

Michael E. Dailey

   $ 96,000      $ 42,900       $ 138,900   

Taher A. Elgamal

   $ 105,672        *       $ 105,672   

Robert C. Hausmann

   $ 106,000 (5)      *       $ 106,000   

James S. Marston

   $ 26,500 (6)      *       $ 26,500   

Maribess L. Miller

   $ 106,000        *       $ 106,000   

Antonio R. Sanchez III

   $ 96,000        *       $ 96,000   

 

(1) See the discussion above for an explanation of the cash compensation paid to our directors.
(2) The stated amount is the aggregate grant date fair value, computed in accordance with the requirements of FASB ASC Topic 718. The assumptions underlying the computation of the fair market value of these options are set forth in Footnote 3, “Stock Options and Stock-based Employee Compensation” to our Audited Financial Statements included in our 2013 Annual Report on Form 10-K.
(3) The aggregate number of stock options held by each of the non-employee directors as of December 31, 2013, was as follows:

 

Name

   Total Options
Outstanding
 

Mark J. Bonney

     25,000   

Michael E. Dailey

     25,000   

Taher A. Elgamal

     25,000   

Robert C. Hausmann

     179,500   

James S. Marston

     192,838   

Maribess L. Miller

     30,000   

Antonio R. Sanchez III

     276,838   

Each of these options were vested as of March 31, 2014.

 

(4) Fees earned in cash by Mr. Bonney are paid to On Board Advisors, LLC.
(5) Fees earned in cash by Mr. Hausmann are paid to Business Services Group, LLC.
(6) Mr. Marston left the Board on February 28, 2013.

 

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COMPENSATION DISCUSSION AND ANALYSIS

Executive Summary

Our Business

The Company is a leader in email data protection. We offer email encryption, email data loss prevention and Bring-Your-Own-Device (“BYOD”) data security to meet business data protection and compliance needs. We primarily serve the healthcare, financial services, insurance and government sectors. Our customers include one in every five U.S. banks, one in every five U.S. hospitals and more than 30 Blue Cross Blue Shield organizations, and significant financial regulators such as the Federal Financial Institutions Examination Council (“FFIEC”), divisions of the U.S. Treasury, the SEC, and the Financial Industry Regulatory Agency (“FINRA”).

2013 Financial Performance

In 2013, we delivered revenue of $48.1 million, growth of 11.0% year-over-year. GAAP Net Income was $10.5 million in 2013, compared to $11.0 million in 2012. The net income in 2013 and 2012 included a decrease in the Company’s deferred tax asset valuation allowance resulting in a tax benefit of $1.4 million in 2013 and $2.3 million in 2012. Cash flow from operations for the full year ended December 31, 2013, was $13.3 million. Cash and cash equivalents at 2013 year-end was $27.5 million, despite $8.9 million spent on share repurchases during 2013. This $27.5 million is an increase of $4.5 million compared to the ending cash balance for 2012. During 2013 we launched a new mobile email security product, ZixOne. Additionally, we increased investment in Sales and Marketing by approximately $2.3 million compared to the prior year. Both of these initiatives are aimed at accelerating future revenue growth. We delivered $0.17 of GAAP diluted earnings per share in 2013, flat with the prior year despite the increase in Sales and Marketing expense and lower tax benefit.

Changes to Executive Compensation in Consideration of Last Year’s Say on Pay Vote

At the 2013 annual meeting, approximately 69.7% of the votes cast were in favor of the advisory vote to approve the compensation of our named executive officers. Although that voting result reflected our shareholders’ continued strong support of our executive compensation program, the level of support was lower than 2012. The Compensation Committee recognized that the lower say on pay approval vote in 2013 could be attributed partly to “catch-up” grants of stock options and restricted stock made to our CEO in 2012. At that time, the compensation consultant engaged by Compensation Committee reported that our CEO’s long-term incentive awards were approximately 33% below our peer group median, and had been for several years. Based upon that report and a recommendation from the Compensation Committee, the independent members of our Board approved “catch-up” grants to the CEO. These grants resulted in a significant increase in our CEO’s total compensation for 2012.

In response to the lower say on pay approval at the 2013 annual meeting, the Compensation Committee made several important changes to our executive compensation program in 2013 and in 2014. First, the long-term equity awards made to the CEO in 2013 were significantly lower than in 2012. The grant date value of the CEO’s awards for 2013, as reflected in the Summary Compensation Table in this proxy statement, is more than 50% lower than the grant date value of the CEO’s 2012 awards. Second, the long-term equity award made to the CEO in 2014 includes an objective performance target that requires achievement of a 2014 target level of new first year orders, one of the Company’s key performance metrics and a leading indicator of revenue. If the Company does not achieve the target level of new first year orders for 2014, the CEO’s 2014 equity award will be forfeited and will not continue to vest over the four-year vesting period. The short-term cash incentives for the CEO and other NEOs under our annual variable compensation program (“VCP”) continue to be conditioned upon the Company’s achieving objective performance targets in revenue, new first year orders, adjusted EBITDA, and adjusted EPS. The Compensation Committee designs VCP to be “at risk” compensation, and in fact the Company paid zero VCP for 2013 performance.

Accordingly, as a result of the lower 2013 say on pay approval, we made changes in 2014 to our compensation program design so that a meaningfully larger portion of our CEO’s target total direct compensation is contingent on the Company achieving objective financial performance targets. For example, approximately 48% of the CEO’s 2015 target total direct compensation should be “at risk.” The Compensation Committee believes that conditioning CEO compensation in that way strengthens the alignment between our CEO’s pay and the Company’s creation of long-term value for our shareholders.

 

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Future advisory votes on executive compensation will serve as an additional tool to guide the Board of Directors and the Compensation Committee in evaluating the alignment of the Company’s executive compensation program with the interests of the Company and its shareholders. Our Board intends to hold an annual advisory vote for shareholders to approve the compensation of our named executive officers.

Governance and Evolving Compensation Practices

The Compensation Committee and the Board are mindful of evolving practices in executive compensation and corporate governance. In response, we have adopted certain policies and practices that are in keeping with “best practices” in many areas. For example:

 

 

The Compensation Committee engages an independent compensation consultant to evaluate our executive compensation practices in comparison to a peer group.

 

 

We do not provide excessive executive perquisites or extraordinary relocation benefits to our named executive officers.

 

 

We do not provide tax gross-ups on compensation paid to our named executive officers, or on “golden parachute” excise taxes.

 

 

Our 2012 Incentive Plan and our Employee Termination Benefit Agreements have “double-trigger” vesting for equity awards in the context of a change in control if the awards are assumed by the acquiring company.

 

 

Our 2012 Incentive Plan expressly prohibits repricing of options (directly or indirectly) without prior shareholder approval.

 

 

Our Policy on the Prevention of Insider Trading prohibits various types of transactions involving Company stock or securities, including short sales, options trading, hedging, margin purchases and pledges.

 

 

Our executive compensation is subject to recoupment or “clawback” under applicable law.

Executive Compensation Overview

A significant portion of the 2103 compensation of our named executive officers was directly affected by our financial results and stock price, both in the amount of cash compensation earned and the value of outstanding long-term equity awards.

For 2013, compensation designed for our executive officers consisted of:

 

   

Base salary

 

   

Short-term cash awards conditioned upon achieving objective performance targets

 

   

Long-term equity in the form of stock options and restricted stock or restricted stock units

 

   

The same group health and welfare benefit programs and tax-qualified retirement plans that are available to all of our employees.

As described in more detail below, short-term cash performance awards under our 2013 VCP were tied to achieving pre-established target levels under four objective performance measures: revenue, new first year orders, adjusted EBITDA, and adjusted EPS. The Company failed to achieve the 2013 targets for any of those four metrics. Accordingly, none of the named executive officers will receive any payout with respect to the 2013 VCP. A portion of the payout for the 2012 VCP, however, was actually paid in 2013, and the balance was paid in December 2012.

 

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General

The independent, non-employee directors on our Board, with the assistance of the Compensation Committee, administer the cash and non-cash compensation programs applicable to our executive officers.

The independent directors on our Board also make all decisions about executive officer compensation, with advice from the Compensation Committee and after discussion with our Chief Executive Officer as to his subordinates. The independent directors have often refined compensation recommendations made by the Chief Executive Officer or the Compensation Committee. Consistent with NASDAQ requirements, our Chief Executive Officer’s compensation is determined solely by the independent directors, and the Chief Executive Officer does not participate in those discussions or decisions.

During 2013, our executive officers were Richard D. Spurr, James F. Brashear, Michael W. English, Russell J. Morgan, and David J. Robertson (collectively, “named executive officers,” or “NEOs”). The compensation paid in 2013 to our NEOs, as set forth below in the “Summary Compensation Table,” primarily consisted of base salary, stock options, either restricted stock or restricted stock units, and a partial payment with respect to the remainder of the 2012 VCP award that was not paid during 2012. NEOs also received partial match contributions to the Company-sponsored 401(k) plan (which we offer on a non-discriminatory basis to all 401(k) plan participants) and Company-funded life insurance benefits (which we offer on a non-discriminatory basis to all full-time employees). We have no non-qualified deferred compensation arrangements, defined benefit retirement plans or meaningful NEO perquisites.

Compensatio n Philosophy and Objectives

Our Board of Directors believes that an effective executive compensation program is one that, among other things, accomplishes the following goals:

 

   

Attracts and retains executives with the experience, skills, and knowledge that our Company seeks and requires;

 

   

Attracts and retains executives committed to achieving our goals;

 

   

Rewards the achievement of specific, objective performance metrics established by our Board; and

 

   

Motivates management to increase long-term shareholder value.

Our Board and Compensation Committee seek to implement and maintain a compensation plan for our executive officers that is fair, reasonable, and competitive, and that attracts and retains talented and qualified personnel. Our Board believes that equity awards supplement the cash base salary and motivate the recipient to work to achieve long term value for our shareholders. Our Board also believes that equity awards, variable compensation awards, and termination benefit agreements are crucial to recruiting (and retaining) the services of qualified and talented personnel.

Risk Considerations

The Board and Compensation Committee reviewed with management the design and operation of our compensation programs for all employees, including executive officers, for the purpose of determining whether such programs might encourage inappropriate risk-taking that could have a material adverse effect on the Company. After conducting its evaluation, the Compensation Committee concluded that the Company’s compensation programs do not encourage employees to take risks that are reasonably likely to have a material adverse effect on the Company.

Role of Executive Offic ers in Compensation Decisions

Our Board, the Compensation Committee and our management each play a role in our compensation process. The Compensation Committee reviews and makes recommendations to our Board regarding our executive compensation practices, after which the Board makes the final determinations. The CEO does not participate in discussions or decisions about his own compensation. The matrix below sets forth, in general, our current practices regarding the authority level for determining certain compensation related matters. As shown, our Board delegates to our management the authority to make certain compensation related decision for employees who are not executive officers.

 

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Approval Authority for Certain Compensation Related Matters

 

Employee

  

Salary

  

Variable

Compensation

  

Stock Option

Grants

Chief Executive Officer    Independent Directors    Independent Directors    Independent Directors
Other NEOs    Board    Board    Board
Other CEO direct reports    CEO(1)    Board/CEO(1) (2)    Board
Rank & file employees    CEO/Management(1)    CEO/Management(1)    CEO(3)

 

(1) The salary and variable compensation decisions of the CEO and management are subject to the constraints of our annual budget, as approved by our Board.
(2) In addition to any variable compensation that is subject to attaining performance metrics established by our Board, our CEO may establish sales objectives or management by objective (“MBO”) objectives for certain individuals who are not executive officers.
(3) All individual equity awards in excess of 40,000 shares, any Company-wide equity award program, and certain other equity grants remain subject to the approval of our Board. Our Board typically approves an annual “pool” of equity awards that is available for grants to employees other than executive officers by the CEO.

Competitive Market Information

In 2012, the Compensation Committee engaged Paradox to evaluate the Company’s compensation for various selected positions, including the named executive officers, in order to assist the Compensation Committee in setting executive compensation that is market competitive. The Compensation Committee and Board considered this study when setting executive compensation for 2012 and 2013. As noted below, the Compensation Committee has engaged Paradox to conduct another competitive analysis in 2014.

After consideration of company revenue and market capitalization of companies in the Company’s technology industry segment, Paradox and the Compensation Committee chose a group of 19 peer companies as compensation analysis comparators for the 2012 study. This group consisted of the following companies:

Compensation Analysis Peer Group

 

 

Brightcove

Broadvision

Callidus Software

Carbonite

Convio

Digimarc

Egain Communications

Ellie Mae

Glowpoint

Imperva

  

Market Leader

Pervasive Software

Proofpoint

Sciquest

Smith Micro Software

Soundbite Communications

Splunk

Wave Systems

Widepoint

Similar to the Company, each of these peer group companies uses a business-to-business (B2B) sales model. The Compensation Committee believed this was important factor in the selection of the peer group because B2B companies tend to have very different revenue and profit profiles than companies using business-to-consumer (B2C) sales models.

The Compensation Committee determined that the companies in the peer group had the following median financial characteristics in comparison to the Company:

 

2011 Measure

   Peer Group Median (1)     Zix (1)  

Revenue

   $ 51 million      $ 38.1 million   

Market Cap

   $ 168 million      $ 187 million   

EBITDA

   ($ 2.1 million   $ 12.7 million   

 

(1) Fiscal year 2011 data, except peer market cap was as of December 31, 2011or the last publicly traded date.

 

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Data from the compensation analysis peer group was evaluated with respect to base salary, actual total cash (base salary + last actual bonus), long-term incentive values, and total direct compensation (base salary + last actual bonus + total long-term incentive values).

Although comparisons varied by individual, on average Paradox considered the Company to have good positioning on total cash compensation for the named executive officers. While the data showed that total cash compensation was significantly below the median and mean for several positions, Paradox indicated that nine of the 19 companies in the compensation analysis peer group had low or no bonus awards, due to negative EBITDA. With positive EBITDA more consistently across the peer group, total cash compensation would have been expected to be higher.

However, the Company’s total direct compensation for the named executive officers was significantly below median and mean, primarily due to lower-than-average long-term incentive awards. For example, for the CEO, total direct compensation was more than 25% below the median (50th percentile) of the compensation analysis peer group.

When evaluating the types of long-term incentive awards granted, Paradox reviewed the practices of a broader group of companies and determined that, on average, such companies were granting a mix of both stock options and restricted stock awards to their executive officers.

Executive Officer Base Salaries and Compensation Comparisons

Our executive officers’ salaries are, in general, established by (a) reference to each executive’s position with our Company and (b) a subjective assessment of the cost to us of hiring executives with comparable experience and skills. For 2013, the Board also considered the 2012 executive compensation study prepared by Paradox. We believe this approach offers our executives, including our named executive officers, a reasonable base salary as subjectively determined by our Board following a recommendation by our CEO. The amount of compensation awarded to each of the executive officers relates primarily to the experience, responsibilities and performance of each executive officer, as well as to a subjective assessment of compensation paid by similar companies for comparable positions.

After consideration of these factors, Mr. Spurr’s base salary was increased in January 2013 by 6%, Mr. English’s base salary was increased by 7.5%. Base salaries for Mr. Brashear, Mr. Morgan and Mr. Robertson remained unchanged.

Executive Officer Variable Compensation

We believe that variable compensation, based on the Company’s achievement of objective performance measures, is an important component of an executive’s overall compensation package and helps to attract and retain executives with the skills, experience, and knowledge we seek. Furthermore, we believe a variable compensation element motivates the recipient to achieve financial and business objectives established by our Board and enables the recipient to share in the success of our business endeavors.

The Company’s executive officers, other than executives whose primary function is sales, typically are eligible to receive awards under variable compensation programs (“VCP”) approved by our Board for each calendar year. Each executive officer is provided a total variable compensation opportunity, with payment conditioned upon the Company meeting objective performance targets under various metrics that are established by the Board. Achievement of the target level of performance, and payment of the associated variable compensation opportunity, is determined separately by the Board for each performance metric. Therefore, the Company need not meet the performance targets under all of the metrics in order to pay variable compensation. For 2013, our Board approved a VCP with metrics based on four objective performance measures.

 

   

Revenue

 

   

New first year orders

 

   

Non-GAAP adjusted earnings before interest, taxes, depreciation and amortization (Adjusted EBITDA)

 

   

Non-GAAP adjusted earnings per share (Adjusted EPS).

 

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The 2013 VCP established award levels at 100 percent, 110 percent and 120 percent of the target for each of the four objective metrics. Each metric was given a 25% weighting. Payment may be, but is not necessarily, made in the same year to which the metrics relate. As indicated in the table below, the Company failed to achieve any of the 2103 performance metrics, and the named executive officers did not and will not receive a payout under the 2013 VCP. The NEOs did, however, receive during 2013 a portion of the 2012 VCP payout that was not paid during 2012.

Variable Compensation for Named Executive Officers

 

2013 Performance Metrics

   Weight     2013 Metric Target Levels*     2013 Actual
Achievement*
     2013 Actual %
Achievement
 

Revenue

     25   $ 51.37      $ 52.31      $ 53.27      $ 48.14         0.0

New First Year Orders

     25   $ 11.88      $ 12.28      $ 12.69      $ 9.02         0.0

Adjusted EBITDA**

     25   $ 14.44      $ 14.92      $ 15.42      $ 13.95         0.0

Adjusted EPS**

     25   $ 0.20      $ 0.21      $ 0.22      $ 0.19         0.0
            Target Achievement Payout %     Weighted Average Payout  
       100     110     120        0.0

 

* Dollar amounts in millions, except adjusted EPS.
** For a detailed description of how the Company uses non-GAAP metrics and arrived at Adjusted EBITDA and Adjusted EPS for the full year 2013, see our fourth quarter earnings release and Form 8-K dated February 18, 2014.

The 2013 VCP 100% target in Revenue required the Company to exceed the upper end of the Company’s publicly forecast 2013 revenue range. The 2013 VCP 100% target for Adjusted EPS required the Company to meet the upper end of the Company’s publicly forecast 2013 adjusted EPS range. The 2013 VCP 100% targets in Adjusted EBITDA and Adjusted EPS are based on detail internal budget forecasts and are calculated by applying the same methodology used to determine the actual Adjusted EBITDA and Adjusted EPS reported quarterly in our earnings release.

The table below sets forth the variable compensation amounts payable to our named executive officers at 100% target achievement under the 2013 VCP, and the amounts actually paid.

 

Name

   Year      Amount Payable  at
100%

Target
Achievement
     Amount
Actually
Paid
     Weighted
Average
Payout
Percentage
 

Richard D. Spurr

     2013       $ 220,000       $ -0-         0.0

James F. Brashear

     2013       $ 78,750       $ -0-         0.0

Michael W. English

     2013       $ 75,250       $ -0-         0.0

David J. Robertson

     2013       $ 87,500       $ -0-         0.0

Russell J. Morgan

     2013       $ 80,500       $ -0-         0.0

 

The target opportunity for variable compensation potentially payable to our executives who are exclusively or primarily sales executives was determined by Mr. Spurr. The target amount varies from year-to-year and is based on our specific sales goals (quota) for the year and quarter, as applicable, for the executive in question. The actual variable compensation paid to those executive is exclusively based on the achievement of the targeted sales goals. None of our NEOs participated in sales goals compensation programs.

 

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Equity-based Awards

General

We historically awarded stock options to our executives as a means of retaining and motivating them over the longer-term (and to attract potential executives to accept employment with us). In 2012, we began awarding restricted stock and restricted stock units. In 2014, we awarded performance-based restricted stock units to our CEO.

We have historically offered an equity element to executive compensation for the following reasons:

 

   

Equity-based awards motivate the award recipient to work to achieve the financial and business metrics that our Board establishes from time-to-time because it enables the option recipient to share in the success of our Company’s business as, if and when that success is reflected in our stock price.

 

   

Equity-based awards are crucial to recruiting and retaining the services of qualified and talented personnel (i.e., the award recipient).

 

   

We have no non-qualified deferred compensation arrangements and no pension plans; accordingly, our Board believes that equity-based awards are a primary means by which our executives anticipate accumulating value for retirement.

Equity awards, to the extent made, are granted to our executive officers based on the following factors:

 

   

The importance of the individual’s role to our Company;

 

   

The individual’s experience, skills and/or knowledge in fulfilling that role;

 

   

The value of grants in employee retention and motivation for future performance;

 

   

An assessment of peer companies’ equity-based compensation for similarly-situated executives; and

 

   

Achieving parity among our executive officers.

Policies and Practices

The Board generally considers and makes equity-based compensation awards to each of our executive officers on an annual basis. The Board generally grants equity awards in the first quarter of each year, following the public announcement of the Company’s financial performance for the prior calendar year.

All stock options granted by the Company after 2009 have an exercise price equal to the market price of our common stock on the day of the grant. Before 2010, the Company granted some stock options with exercise prices higher than the market price of our common stock on the day of the grant. The Company expects that any stock options granted in the future would have an exercise price equal to the market price of our common stock on the day of the grant.

Frequency of Advisory Shareholder Vote on Executive Compensation

At the 2011 Annual Meeting of Shareholders, our stockholders expressed a preference that advisory votes on executive compensation be held on an annual basis. Consistent with this preference, the Board of Directors determined to implement an advisory vote on executive compensation on an annual basis until the next required vote on the frequency of stockholder votes on the compensation of executive officers, which is scheduled to occur at the 2017 annual meeting.

Impact of Accounting and Tax Treatments of Compensation

The compensation committee considers the anticipated accounting and tax treatment to the Company and the participants in its review and establishment of compensation programs and payments, but the tax and accounting treatment of the salary compensation, variable compensation, stock options or stock awards paid or awarded to our executives generally is not a material factor in determining the magnitude of compensation payable to our executives or the relative mix of these elements in their compensation packages.

 

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We understand that compensation in excess of $1,000,000 per year realized by any of our five most highly compensated executive officers would not be deductible by us for federal income tax purposes unless the compensation arrangement complies with the requirements of Section 162(m) of the Internal Revenue Code of 1986, as amended. The Company’s incentive plans are intended to permit awards that are exempt under 162(m), but deductibility of compensation is only one factor that the Compensation Committee and Board take into account in setting executive pay. Accordingly, the Compensation Committee and the Board reserve the right to issue awards that may not be deductible under 162(m).

Equity Ownershi p Guidelines

We do not currently have stock ownership or equity award retention guidelines for our directors or executive officers.

2014 Executive Compensation Program

The Company made no significant changes to its executive compensation program for 2014, other than conditioning the CEO’s equity award for 2014 upon the Company meeting a target level of new first year orders for 2014 as specified by the Board. If the Company does not achieve the target level of new first year orders for 2014, the CEO’s entire 2014 equity award will be forfeited. If the Company does achieve the target level of new first year orders for 2014, then 25% of the CEO’s 2014 retricted stock unit award will immediately vest, and the remaining 75% will continue to vest over the four-year vesting period from the date of the grant.

In February of 2014, the Compensation Committee engaged Paradox to prepare a new executive compensation study with the following objectives:

 

   

Analyze competitive market pay (base salary, bonus and long-term compensation) for the named executive officers and other direct reports of the CEO,

 

   

Determine appropriate executive pay components and, as necessary, revise the annual incentive plan and develop long-term incentive specifications and award opportunities, and

 

   

Guide decisions regarding level and mix of pay (base salaries versus incentives) for key executive positions.

The Compensation Committee has also asked Paradox to assess and evaluate the Company’s Board compensation structure, with the following objectives:

 

   

Advise the Compensation Committee as to best practices for Board compensation in the Company’s industry,

 

   

Assess the competitiveness of the Company’s Board compensation, both in terms of type (equity versus cash) and amount, and

 

   

Implement a structure that reflects both industry best practice and competitive data.

 

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Table of Contents

Compensation Committee Report

The Compensation Committee has reviewed and discussed with management the foregoing “Compensation Discussion and Analysis.” Based on this review and discussion, the Compensation Committee has recommended to our Board that the “Compensation Discussion and Analysis” be included in our proxy statement for the 2014 Annual Meeting of Shareholders (and incorporated by reference into our 2013 Annual Report on Form 10-K).

 

April 30, 2014      Respectfully submitted by the Compensation Committee,
     Michael E. Dailey
     Taher A. Elgamal (Chair)
     Maribess L. Miller
     Affirmed by non-member independent directors,
     Mark J. Bonney
     Robert C. Hausmann
     Antonio R. Sanchez III

 

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Table of Contents

2013 EXECUTIVE COMPENSATION

The following narrative, tables and footnotes describe the “total compensation” earned during fiscal year 2013 by our named executive officers.

Summary Compensation Table

The following table sets forth the compensation during the last three years paid to or earned by the Company’s CEO, CFO and the three other most highly compensated executive officers who were serving as executive officers as of the end of 2013.

 

Name and Principal Position

   Year      Salary      Stock Awards  (1)      Option Awards  (1)      Non-Equity
Incentive Plan
Compensation (2)
     All Other
Compensation (3)
     Total  

Richard D. Spurr
Chairman, Chief
Executive Officer
and President

     2013       $ 350,000       $ 345,000       $ 212,690         —         $ 9,781       $ 917,471   
     2012       $ 330,000       $ 373,500       $ 771,665       $ 181,500       $ 8,561       $ 1,665,226   
     2011       $ 300,000         —         $ 250,920       $ 120,000       $ 8,156       $ 679,076   

James F. Brashear
Vice President,
General Counsel
and Secretary

     2013       $ 225,000       $ 138,000         —           —         $ 7,673       $ 370,673   
     2012       $ 225,000       $ 44,820       $ 66,318       $ 61,875       $ 3,651       $ 401,664   
     2011       $ 225,000         —         $ 75,276       $ 45,000       $ 4,380       $ 349,656   

Michael W. English*
Vice President and
Chief Financial Officer

     2013       $ 215,000       $ 172,500         —           —         $ 2,038       $ 389,538   
     2012       $ 187,500       $ 44,820       $ 94,553       $ 28,875       $ 1,754       $ 357,502   
     2011       $ 162,691         —         $ 75,276       $ 21,000       $ 1,445       $ 260,412   

Russell J. Morgan(4)
Vice President,
Client Services

     2013       $ 223,238       $ 120,750         —           —         $ 9,337       $ 353,325   
     2012       $ 230,000       $ 32,370       $ 67,766       $ 61,875       $ 11,509       $ 403,520   
     2011       $ 227,700         —         $ 87,822       $ 45,000       $ 9,266       $ 369,788   

David J. Robertson
Vice President,
Engineering

     2013       $ 250,000       $ 207,000         —           —         $ 8,594       $ 465,594   
     2012       $ 240,000       $ 249,000       $ 234,582       $ 61,875       $ 7,430       $ 792,887   
     2011       $ 215,000         —         $ 100,368       $ 45,000       $ 6,465       $ 366,833   

 

* Mr. English was promoted to Vice President and Chief Financial Officer in August 2011.
(1) The stated amount is the aggregate grant date fair value of (a) stock awards, such as restricted stock and restricted stock units, and (b) stock options awarded. These amounts were computed in accordance with the requirements of FASB ASC Topic 718. The assumptions underlying the computation of the fair market value of these options (and the corresponding compensation expense during calendar years 2011, 2012 and 2013) are set forth in Footnote 3, “Stock Options and Stock-based Employee Compensation” to our Audited Financial Statements included in our 2013 Annual Report on Form 10-K.
(2) The stated amounts represent annual incentive compensation paid based on the achievement of the predetermined performance objectives approved by the independent members of our Board of Directors. The actual cash payment for attainment of all or part of the objectives may be paid at the end of calendar year associated with the goals and/or at the beginning of the next calendar year. Because the Company failed to achieve the applicable performance goals for 2013, the named executive officers did not receive any VCP payouts in 2013 or 2014 for the 2013 VCP.
(3) Includes 401(k) Company contribution (which we offer on a non-discriminatory basis to all 401(k) plan participants) and life insurance premiums paid by the Company (which we offer on a non-discriminatory basis to all full-time employees) for the benefit of the named person.
(4) Actual compensation to Mr. Morgan was paid in Canadian dollars and has been translated to U.S. dollars using the 2013, 2012, and 2011 average daily exchange rates, respectively, of .971, 1.000 and 1.012 U.S. dollars per Canadian dollar.

 

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Table of Contents

2013 Grants of Plan-Based Awards

The following table sets forth the plan-based awards granted to named executive officers pursuant to Company plans during 2013.

 

Name

   Grant
Date of
Equity-
Based
Awards
     Award Type   Estimated Future Payouts
Under Non-Equity
Incentive Plan Awards  (1)
     All Other
Stock
Awards:
Number of
Shares of
Stock or
Units (#)
     All Other
Options
Awards:
Number of
Securities
Underlying

Options (#)
     Exercise or
Base Price
of Option

Awards
($/Sh)
     Grant Date
Fair Value
of Stock and
Option

Awards ($)
(2)
 
        Target      Maximum              

Richard D. Spurr

     02/21/13       Stock Option(3)              100,000       $ 3.45       $ 212,690   
     02/21/13       Restricted Stock(4)           100,000             $ 345,000   
      Cash Incentive   $ 220,000       $ 264,000               

James F. Brashear

     02/21/13       Restricted Stock(4)           40,000             $ 138,000   
      Cash Incentive   $ 78,750       $ 94,500               

Michael W. English

     02/21/13       Restricted Stock(4)           50,000             $ 172,500   
      Cash Incentive   $ 75,250       $ 90,300               

Russell J. Morgan

     02/21/13       Restricted Stock

Unit(4)

          35,000             $ 120,750   
      Cash Incentive   $ 80,500       $ 96,600               

David J. Robertson

     02/21/13       Restricted Stock(4)           60,000             $ 207,000   
      Cash Incentive   $ 87,500       $ 105,000               

 

(1) The target and maximum amounts were established by the independent members of the Board pursuant to our 2013 VCP. The 2013 VCP provided that the amounts to be paid would be based on the achievement of pre-determined performance objectives stated in the VCP. Because the Company failed to achieve the applicable performance goals for 2013, the named executive officers did not receive any VCP payouts for calendar year 2013. SeeCompensation Discussion and Analysis Executive Officer Variable Compensation” above for more information pertaining to the performance metrics that were used to determine the eligibility for VCP payments in 2013.
(2) The stated amount is the aggregate fair market value of the option grant on the grant date computed in accordance with the requirements of FASB ASC Topic 718. The assumptions underlying the computation of the fair market value are set forth in Footnote 3, “Stock Options and Stock-based Employee Compensation” to our audited financial statements included in our 2013 Annual Report on Form 10-K.
(3) Reflects stock options issued under the Company’s 2012 Incentive Plan that vest quarterly on a pro-rata basis through the fourth anniversary of the grant date.
(4) Reflects restricted stock or restricted stock units issued under the Company’s 2012 Incentive Plan that vest annually on a pro-rata basis through the fourth anniversary of the grant date.

 

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Table of Contents

Outstanding Equity Awards at 2013 Fiscal Year-End

The following table sets forth information regarding outstanding equity awards granted to the named executive officers as of December 31, 2013.

 

     Option Awards      Stock Awards  
      Number of
Securities
Underlying
Unexercised
Options (#)
     Number of
Securities
Underlying
Unexercised
Options (#)
     Option Exercise      Option Grant      Option     

Number of
Shares or Units

of Stock That
Have Not

   

Market Value
of Shares or

Units of Stock
That Have

 

Name

   Exercisable      Unexercisable(1)      Price      Date      Expiration Date      Vested(#)     Not Vested  

Richard D. Spurr

     650,000         —         $ 10.80         02/24/04         02/23/14        
     350,000         —         $ 6.00         11/17/04         11/16/14        
     350,000         —         $ 3.78         03/23/05         03/22/15        
     350,000         —         $ 4.00         03/02/06         03/01/16        
     400,000         —         $ 4.87         12/20/07         12/19/17        
     74,999         25,001       $ 3.86         07/28/11         07/27/21        
     116,666         83,334       $ 2.90         02/23/12         02/22/22        
     78,125         171,875       $ 2.49         07/26/12         07/25/22         112,500 (2)    $ 513,000   
     18,750         81,250       $ 3.45         02/21/13         02/20/23         100,000 (2)    $ 456,000   

James F. Brashear

     22,499         7,501       $ 3.86         07/28/11         07/27/21        
     11,666         8,334       $ 2.93         03/08/12         03/07/22        
     5,625         12,375       $ 2.49         07/26/12         07/25/22         13,500 (2)    $ 61,560   
              02/21/13         02/20/23         40,000 (2)    $ 182,400   

Michael W. English

     9,000         —         $ 4.87         12/20/07         12/19/17        
     22,499         7,501       $ 3.86         07/28/11         07/27/21        
     20,416         14,584       $ 2.93         03/08/12         03/07/22        
     1,125         12,375       $ 2.49         07/26/12         07/25/22         13,500 (2)    $ 61,560   
              02/21/13         02/20/23         50,000 (2)    $ 228,000   

Russell J. Morgan

     100,000         —         $ 5.00         09/08/04         09/07/14        
     40,000         —         $ 3.00         02/22/06         02/21/16        
     50,000         —         $ 4.87         12/20/07         12/19/17        
     16,000         —         $ 1.11         12/23/08         12/22/18        
     56,572         —         $ 2.05         02/18/10         02/17/20        
     26,249         8,751       $ 3.86         07/28/11         07/27/21        
     14,583         10,417       $ 2.93         03/08/12         03/07/22        
     4,062         8,938       $ 2.49         07/26/12         07/25/22         9,750 (3)    $ 44,460   
              02/21/13         02/20/23         35,000 (3)      159,600   

David J. Robertson

     100,000         —         $ 5.00         09/08/04         09/07/14        
     100,000         —         $ 3.00         02/22/06         02/21/16        
     100,000         —         $ 1.50         12/18/06         12/17/16        
     75,000         —         $ 4.87         12/20/07         12/19/17        
     18,750         —         $ 1.11         12/23/08         12/22/18        
     80,000         —         $ 2.05         02/18/10         02/17/20        
     29,999         10,001       $ 3.86         07/28/11         07/27/21        
     23,333         16,667       $ 2.93         03/08/12         03/07/22        
     31,250         68,750       $ 2.49         07/26/12         07/25/22         75,000 (2)    $ 342,000   
              02/21/13         02/20/23         60,000 (2)    $ 273,600   

 

(1) Option grants made prior to June 2012 vest quarterly on a pro-rata basis through the third anniversary of the grant date. Options granted after June 2012 vest quarterly on a pro-rata basis through the fourth anniversary of the grant date.
(2) The restrictions on these restricted stock grants lapse annually on a pro-rata basis through the fourth anniversary of the grant date.
(3) These restricted stock units vest annually on a pro-rata basis through the fourth anniversary of the grant date.

 

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2013 Option Exercises and Stock Vested

The following table presents information concerning stock options exercised by the named executive officers in 2013 and stock awards held by our named executive officers that vested in 2013.

 

     Option Awards      Stock Awards  

Name

   Number of
Shares
Acquired
on Exercise
     Value Realized
on Exercise
     Number of
Shares
Acquired
on Vesting
     Value Realized
on Vesting
 

Richard D. Spurr

     315,000       $ 1,071,527         37,500       $ 167,250   

James F. Brashear

     30,000       $ 59,238         4,500       $ 20,070   

Michael W. English

     5,130       $ 10,878         4,500       $ 20,070   

Russell J. Morgan

     80,000       $ 138,263         3,250       $ 14,495   

David J. Robertson

     —         $ 0         25,000       $ 111,500   

Pension Benefits

We have no Company-sponsored plans that provide for specified retirement payments and benefits, or payments and benefits that will be provided primarily following retirement, to any Company employees.

Nonqualified Deferred Compensation

We have no Company-sponsored plans that provide for the payment of nonqualified deferred compensation to any Company employees.

Separation Payments and Change of Control Payments

General

We have agreements with certain of our executive officers and other key executives which provide for payments to those executives if their employment is terminated under specified circumstances. The Board believes that these executive termination benefit agreements (“ETBAs”) encourage employee retention and provide legal consideration supporting the enforceability of confidentiality, non-competition and non-solicitation obligations undertaken by our executives. These ETBAs, and the benefits potentially payable in certain scenarios, are summarized in the text and table below.

Severance Benefits

Our ETBAs provide for the payment of a number of months’ base salary if the executive’s employment is terminated “other than for cause,” or the executive resigns for “good reason,” as those terms are defined in the agreement. “Good reason” includes a material diminution in the authority, duties or responsibilities of the executive or the person to whom the executive reports, a material diminution in the executive’s base salary, a material change in the geographic location at which the employee must perform services, a material diminution in the budget over which the executive retains authority, or a material breach of the agreement by the Company. The executive may not resign for good reason unless he or she provides adequate notice to the Company affording it an opportunity to remedy the situation giving rise to the good reason event.

For Mr. Spurr, the termination payments equal 12 months’ base salary. For the other named executive officers with ETBAs, the termination payments vary with tenure, with a minimum payment of 6 months’ base salary and a maximum of 12 months’ base salary. Termination payments would equal 11 months for Mr. Morgan and Mr. Robertson and 6 months for Mr. Brashear and Mr. English. Payments are made over the number of months specified in the agreements and are conditioned upon the executive providing the Company a release of liability.

 

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Accelerated Vesting of Equity-Based Awards

If the executive’s employment is terminated “other than for cause” or the executive resigns for “good reason”, within two years following a change in control, all of that executive’s unvested stock options, restricted stock and restricted stock units that are subject solely to time-based vesting will immediately vest. Awards subject to performance-based vesting would vest pro rata based on the time elapsed between the start of the performance period and the termination of employment, and performance will be deemed to have been achieved at the target level (if the termination occurs during the first half of the performance period) or the greater of target and actual performance as of the date of the change in control (if the termination occurs during the second half of the performance period). The Board believes these vesting acceleration provisions encourage employee retention and in the case of a pending “change in control” transaction motivate the employee to exert efforts to see that the change in control transaction is consummated.

The executive’s unvested stock options, restricted stock and restricted stock units also would vest if the executive’s employment is terminated other than for cause, without a change in control. In such an event, all awards that are subject solely to time-based vesting would immediately vest, and any performance-based awards would remain subject to the applicable performance conditions and would be prorated based on the time elapsed between the start of the performance period and the termination of employment.

Health Benefits Continuation

The Company will pay the cost of continuation of health benefits for twelve months for Mr. Spurr, 11 months for Mr. Morgan and Mr. Robertson, and 6 months for Mr. Brashear and Mr. English upon a termination without cause, or a resignation for good reason, as stated in the agreements.

Potential Payments

The table below summarizes the value of potential payments and benefits that our named executive officers would receive if they had terminated employment on December 31, 2013 under the circumstances shown, or if a change in control of the Company had occurred on December 31, 2013. The table excludes (1) amounts that would be paid in the normal course of continued employment, such as accrued but unpaid salary, and (2) vested account balances in our 401(k) Plan that are generally available to all of our employees. Actual amounts to be paid can only be determined at the time of such executive’s termination of service.

Potential Payments Upon Termination or Change in Control

 

Name

   Benefit   Termination
“Without
Cause”
     Resignation
for “Good
Reason”
     Change in
Control (Absent
Termination
without Cause or
Resignation
for Good Reason)
    Voluntary
Termination
(without  Good
Reason)
     Death      Disability  

Richard D. Spurr

   Severance Pay (1)   $ 350,000       $ 350,000                —           —           —     
   Stock Option Vesting

Acceleration (2)

  $ 601,804       $ 601,804         (3)      —           —           —     
   Stock Restriction Lapses   $ 969,000       $ 969,000         (3)      —           —           —     
   Health Care Benefits

(COBRA) (1)

  $ 5,760       $ 5,760                —           —           —     

James F. Brashear

   Severance Pay (1)   $ 112,500       $ 112,500         (3)      —           —           —     
   Stock Option Vesting

Acceleration (2)

  $ 44,451       $ 44,451         (3)      —           —           —     
   Stock Restriction Lapses   $ 243,960       $ 243,960                —           —           —     
   Health Care Benefits

(COBRA) (1)

  $ 5,749       $ 5,749                —           —           —     

Michael W. English

   Severance Pay (1)   $ 107,500       $ 107,500                —           —           —     
   Stock Option Vesting
Acceleration
(2)
  $ 50,220       $ 50,220         (3)      —           —           —     
   Stock Restriction Lapses   $  289,560       $ 289,560         (3)      —           —           —     
   Health Care Benefits
(COBRA)
(1)
  $ 9,635       $ 9,635                —           —           —     

 

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Table of Contents

Russell J. Morgan

   Severance Pay (1)   $ 210,833       $ 210,833         —          —           —           —     
   Stock Option Vesting

Acceleration (2)

  $ 41,607       $ 41,607         —    (3)      —           —           —     
   Stock Restriction Lapse   $ 204,060       $ 204,060         —    (3)      —           —           —     
   Health Care Benefits (1)   $ 16,500       $ 16,500         —          —           —           —     

David J. Robertson

   Severance Pay (1)   $ 229,167       $ 229,167         —          —           —           —     
   Stock Option Vesting

Acceleration (2)

  $ 176,460       $ 176,460         —    (3)      —           —           —     
   Stock Restriction Lapses   $ 615,600       $ 615,000         —    (3)      —           —           —     
   Health Care Benefits
(COBRA)
(1)
  $ 16,408       $ 16,408         —          —           —           —     

 

(1) Severance and health care benefits continuation would be paid over 12 months to Mr. Spurr, 11 months to Mr. Morgan and Mr. Robertson, and 6 months to Mr. Brashear and Mr. English.
(2) Value determined based upon the difference between our stock price on December 31, 2013 of $4.56 and the exercise price of unvested options, if positive, multiplied by the number of options that would become vested upon the termination of employment and/or change in control.
(3) Assumes that the stock options, restricted stock, and restricted stock units are assumed by the acquiror in a change in control. If the acquiror does not assume or equitably convert the awards, or issue substitute awards, then the vesting would accelerate, and the value of such acceleration would be the same as provided in the first column of this table.

Equity Compensation Plan Information

The following table provides information about our equity compensation arrangements that have been approved by our shareholders, as well as equity compensation arrangements that have not been approved by our shareholders, as of December 31, 2013:

 

Plan Category

   Number of Securities
to be Issued Upon
Exercise of
Outstanding Options,
Warrants and Rights
     Weighted-Average
Exercise Price of
Outstanding
Options, Warrants
and Rights
     Number of Securities
Remaining Available for
Future Issuance  Under

Equity Compensation
Plans (Excluding Securities
Reflected in Column (a)
 

Equity compensation plans approved by
shareholders

     6,183,793       $ 3.65         523,160   

Equity compensation plans not approved by
shareholders

     744,331       $ 10.46         0   

Total

     6,928,124       $ 4.39         523,160   

A description of the material terms of our equity arrangements that have not been approved by our shareholders follows:

Richard D. Spurr, Chairman and Chief Executive Officer

In February 2004, as part of his employment package, Mr. Spurr received options to acquire 650,000 shares of our common stock at an exercise price of $10.80 per share. These options became fully vested in January 2007. As of December 31, 2013, all 650,000 options remained unexercised. In February 2014, all 650,000 options expired.

Other Non-Shareholder-Approved Stock Option Agreements With Employees

As of December 31, 2013, option grants to employees were outstanding covering 77,931 and 16,400 shares under our 2001 Employee Stock Option Plan and 2003 New Employee Stock Option Plan, respectively. The terms of these stock option plans and plan arrangements are substantially the same as the provisions of our 2004 Stock Option Plan. These options have exercise prices ranging from $1.50 to $11.00. The exercise price of all of these options was the fair market value of our common stock or greater on the date of grant, and the vesting periods ranged from immediately vested to vesting pro-rata over three years.

 

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Table of Contents

Non-Shareholder-Approved Stock Option Agreements With Third Parties

From time-to-time, we may grant stock options to advisory board members, consultants, contractors, and other third parties for services provided to our Company. At December 31, 2013, no options were outstanding under non-shareholder approved arrangements to non-employees.

Certain Relationships and Related Transactions

There have been no transactions since January 1, 2013, between the Company and any “related person” required to be reported under SEC Regulation S-K, Item 404(a). Todd R. Spurr, the son our Chairman and CEO, is employed as a Renewals Manager in our encrypted email business sales department. Todd Spurr’s employment with us pre-dates his father’s employment with us. Todd Spurr’s compensation is comprised of a base salary and commissions and is commensurate with other similarly-situated employees.

Our Audit Committee Charter provides that the Audit Committee reviews and addresses conflicts of interest of directors and officers. Unless otherwise approved by another independent body of the Board of Directors in accordance with NASDAQ Listing Rule 5630, the Audit Committee reviews, discusses with management and, if deemed advisable, the Company’s independent auditor, and determines whether to approve any transactions or courses of dealing with related parties. “Transactions or courses of dealing with related parties” includes all transactions required to be disclosed under Item 404 of Regulation S-K.

Our Board of Directors Procedures and Corporate Governance Overview provides that if there is a proposed transaction between the Company and a “related person” that is required to be publicly reported under Item 404(a) of SEC Regulation S-K, the following procedures apply:

 

   

The transaction is reviewed by disinterested director, and the affirmative vote of a majority of the disinterested directors is required to approve the transaction;

 

   

The director that is or has a relationship with the “related person” in the transaction is permitted to provide information relating to the transaction in question, either verbally or in writing;

 

   

The disinterested directors are afforded an opportunity to meet and discuss the transaction in question in executive session (i.e., without the presence of the “related person” director); and

 

   

The director that is the related person in the transaction abstains from voting on the matter.

 

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OTHER MATTERS

We know of no other matters that will be presented for consideration at the Annual Meeting. If any other matters properly come before the Annual Meeting, it is the intention of the persons named as proxy holders in the accompanying proxy card and voting instructions to vote the shares in their discretion. Discretionary authority with respect to other matters is granted by signing and returning the enclosed proxy card or by otherwise providing voting instructions.

WHERE YOU CAN FIND MORE INFORMATION

You may read and copy any reports, statements or other information that we file with the SEC directly from the SEC. You may either:

 

   

Read and copy any materials we have filed with the SEC at the SEC’s Public Reference Room maintained at 100 F Street, N.E., Washington, D.C. 20549; or

 

   

Visit the SEC’s website at www.sec.gov, which contains reports, proxy and information statements, and other information regarding us and other issuers that file electronically with the SEC.

You may obtain more information on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330.

You should rely only on the information contained (or incorporated by reference) in this Proxy Statement. We have not authorized anyone to provide you with information that is different from what is contained in this Proxy Statement. This Proxy Statement is dated May 2, 2014. You should not assume that the information contained in this Proxy Statement is accurate as of any date other than that date (or as of an earlier date if so indicated in this Proxy Statement).

Our Annual Report to shareholders, including our Annual Report on Form 10-K for the year ended December 31, 2013 (excluding exhibits), is being mailed together with this Proxy Statement and is available on our website at investor.zixcorp.com in accordance with the SEC’s “notice and access” regulations. The Annual Report does not constitute any part of the proxy solicitation material.

Please date, sign and return the proxy card at your earliest convenience in the enclosed envelope. No postage is required for mailing in the United States. We would appreciate the prompt return of your proxy card, as it will save the expense of further mailings.

 

    By Order of the Board of Directors,
    LOGO
Dallas, Texas     James F. Brashear
April 30, 2014     Vice President, General Counsel & Corporate Secretary

 

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Table of Contents

LOGO

 

ZIX CORPORATION

2711 N. HASKELL AVENUE

SUITE 2200, LB36

DALLAS, TX 75204-2960

    

VOTE BY INTERNET - www.proxyvote.com

Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.

 

ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS

If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.

 

VOTE BY PHONE - 1-800-690-6903

Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions.

 

VOTE BY MAIL

Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.

TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:

                    KEEP THIS PORTION FOR YOUR RECORDS

 

THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.         DETACH AND RETURN THIS PORTION ONLY

 

      The Board of Directors recommends you vote FOR the following:  

For

All

 

Withhold

All

  For All Except           

To withhold authority to vote for any individual nominee(s), mark “For All Except” and write the number(s) of the nominee(s) on the line below.

 

                   
   

1.

 

 

Election of Directors

Nominees

    ¨   ¨   ¨                     
   

 

01  Mark J. Bonney                 02  Michael E. Dailey          03  Taher A. Elgamal          04  Robert C. Hausmann          05  Maribess L. Miller

06  Richard D. Spurr

     
       

 

The Board of Directors recommends you vote FOR proposals 2 and 3.

 

         

For

 

 

Against

 

 

Abstain

 

    
    2   Ratification of Appointment of Whitley Penn LLP as Independent Registered Public Accountants.     ¨   ¨   ¨    
   

 

3

 

 

Advisory vote to approve executive compensation.

    ¨   ¨   ¨    
   

 

NOTE: Such other business as may properly come before the meeting or any adjournment or postponement thereof.

 

 

 

 

           

LOGO  

 

    For address change/comments, mark here.       ¨                     
    (see reverse for instructions)   Yes   No                         
   

 

Please indicate if you plan to attend this meeting

 

 

¨

 

 

¨

                        
    Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name, by authorized officer.                       
                               
                                    
      Signature [PLEASE SIGN WITHIN BOX]   Date               Signature (Joint Owners)   Date                


Table of Contents

 

 

 

Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Notice & Proxy Statement, Annual Report is/are available at www.proxyvote.com.

 

 

 

     

 

ZIX CORPORATION

Annual Meeting of Shareholders

June 11, 2014 10:00 AM

This proxy is solicited by the Board of Directors

 

The shareholder(s) hereby appoint(s) James F. Brashear and Michael W. English, or either of them, as proxies, each with the power to appoint his/her substitute, and hereby authorizes each of them to represent and to vote, as designated on the reverse side of this ballot and in his/her discretion as to such other business as may properly come before the above stated meeting, all of the shares of Common stock of ZIX CORPORATION that the shareholder(s) is/are entitled to vote at the above-stated annual meeting, or any adjournment or postponement thereof.

 

This proxy, when properly executed, will be voted in the manner directed herein. If no such direction is made, this proxy will be voted in accordance with the Board of Directors’ recommendations.

    
      

 

Address change/comments:

 

       

  LOGO  

      

 

__________________________________________________________________________________________

 

___________________________________________________________________________________________

 

___________________________________________________________________________________________

 

       
          

(If you noted any Address Changes and/or Comments above, please mark corresponding box on the reverse side.)

 

Continued and to be signed on reverse side