CANON INC.
FORM 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Report of Foreign Issuer
Pursuant to Rule 13a-16 or 15d-16 of
the Securities Exchange Act of 1934
For
the month of JUNE, 2006
CANON INC.
(Translation of registrants name into English)
30-2, Shimomaruko 3-Chome, Ohta-ku, Tokyo 146-8501, Japan
(Address of principal executive offices)
[Indicate by check mark whether the registrant files or will file annual reports under cover
Form 20-F or Form 40-F.
[Indicate by check mark whether the registrant by furnishing the information contained in this
Form is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under
the Securities Exchange Act of 1934.
[If Yes is marked, indicate below the file number assigned to the registrant in connection
with Rule 12g3-2(b):82-__________
TABLE OF CONTENTS
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly
caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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CANON INC. |
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(Registrant)
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Date JUNE 29, 2006 |
By: |
/s/ Hiroshi Kawashimo |
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(Signature)*
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Hiroshi Kawashimo General Manager, Finance Division Canon Inc. |
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*Print the name and title of the signing officer under his signature.
The following materials are included.
1. |
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The following is an overview of Corporate Governance at Canon Inc. |
Exhibit 1
The following is an overview of Corporate Governance at Canon Inc.
June 29, 2006
Canon Inc.
I. |
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Fundamental Policy Concerning Corporate Governance and Basic Information about Capital Structure, Corporate Attributes, etc. |
In order to establish a sound corporate governance structure and continuously raise corporate
value, the Company believes that it is essential to improve management transparency and strengthen
management supervising functions. At the same time, a sense of ethics and mission held by each
executive and employee of a company is very important in order to achieve continuous corporate
growth and development.
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Percentage of Shares Held by Foreign Investors |
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30% and above |
Overview of Major Shareholders
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Number of |
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Shareholding |
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Name of Shareholders |
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Shares Held |
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Ratio (%) |
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The Dai-Ichi Mutual Life Insurance Co. |
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59,090,900 |
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6.65 |
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Moxley & Co. |
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49,388,651 |
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5.56 |
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Japan Trustee Services Bank, Ltd. (Trust Account) |
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48,360,000 |
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5.44 |
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The Master Trust Bank of Japan, Ltd. (Trust Account) |
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39,888,600 |
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4.49 |
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State Street Bank and Trust Company 505103 |
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24,740,292 |
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2.78 |
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State Street Bank and Trust Company |
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21,629,779 |
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2.43 |
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Nomura Securities Co., Ltd. |
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19,735,698 |
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2.22 |
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Mizuho Corporate Bank, Ltd. |
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18,946,491 |
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2.13 |
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The Chase Manhattan Bank, N.A. London |
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18,653,354 |
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2.10 |
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Sompo Japan Insurance Inc. |
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15,273,565 |
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1.72 |
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Stock Exchange Listings
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Tokyo (1st Section), Osaka (1st
Section), Nagoya (1st Section), Fukuoka
(Existing Market) and Sapporo (Existing
Market) |
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Fiscal Year-end
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December |
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Sector
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Electric appliances |
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Number of Employees (Consolidated)
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1,000 and above |
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Net Sales (Consolidated)
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1 trillion yen and above |
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Parent Company
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NA |
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Number of Subsidiaries and Affiliates
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100 and above but less than 300 |
4. |
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Other Special Circumstances that may have a Material Impact on Corporate Governance |
NA
(The Company has 4 listed subsidiaries and 2 listed sub-subsidiaries. The Company respects the
independence of each company in its managerial decision-making and execution of duties.)
II. |
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Overview of Corporate Governance Structure in terms of the Organization of Management regarding Managerial Decision-Making, Execution of Duty, Oversight and other matters |
1. |
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Items Concerning Institutional Structure, Organizational Operation, etc. |
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Organizational Form |
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Company with a Board of Corporate Auditors
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Directors |
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Chairman of the Board of Directors |
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Chairman of the Company (excluding the case when the chairman of the company concurrently holds position of president) |
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Number of Directors |
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26 |
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Elected Outside Directors |
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None
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Reasons for Operating Under the Current Structure
Important business matters are discussed and ratified during meetings of the Board of Directors and
Executive Committee, which are, in principle, attended by all Directors. Canons board consists of
26 Directors (as of March 30, 2006). In order to make more rational and efficient decisions, the
board is composed of all Internal Directors who have well-developed knowledge of the Companys
affairs.
The Company has five Corporate Auditors, three of whom are Outside Corporate Auditors (as of March
30, 2006). In order to ensure effective corporate governance, the Company employs diverse internal
control systems, including enhancing the structure and authority of its internal auditing; having
Corporate Auditors and the Corporate Audit Center work closely with the Accounting Auditors; and
establishing in 2004 the Corporate Ethics and Compliance Committee and Internal Control Committee.
These measures support the effective implementation of the Companys corporate governance, while
also making possible the maintaining and strengthening of this structure.
Corporate Auditors
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Existence or Nonexistence of a Board of Corporate Auditors |
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Exists
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Number of Corporate Auditors |
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5 |
Cooperation Between Corporate Auditors and Accounting Auditors
At the beginning of the year, the Corporate Auditors and the Board of Corporate Auditors receive
from the Accounting Auditors an outline of their audit plan and a report on important auditing
items on which the Corporate Auditors and the Board of Corporate Auditors express their opinion
with respect to validity. Also, following each half-year audit, the Corporate Auditors and the
Board of Corporate Auditors, working in close cooperation with the Accounting Auditors, exchange
opinions on such subjects as the results of audits and the Accounting Auditors grasp of the
Companys internal control systems and their evaluation of risk.
Furthermore, the Corporate Auditors may attend the Accounting Auditors fieldwork and audit reviews
as necessary. The Company also established a system whereby the Corporate Auditors and the Board of
Corporate Auditors always receive from the Accounting Auditors an audit report that deals with the
accounting audit in regarding the closing of the accounts. Also the Corporate Auditors and the
Board of Corporate Auditors constantly work closely with the Accounting Auditors and may, from time
to time, request to the Accounting Auditors a report on the progress of their various audits.
Cooperation Between Corporate Auditors and Internal Auditing
At the beginning of the year, the Corporate Auditors and the Board of Corporate Auditors confirm
with the Corporate Audit Center, which serves as the Companys internal auditing division, the
outline of their audit plan and auditing subjects.
The Corporate Auditors and Board of Corporate Auditors receive from the Corporate Audit Center a
report on the audit and the evaluation after the conclusion of the internal audit on such subjects
as compliance with laws and internal control systems. The Corporate Audit Center also reports
individually on the internal audit results regarding product quality, environmental issues,
information security and physical security, areas in which various relevant administrative
divisions work very closely with the Corporate Audit Center.
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Outside Corporate Auditors |
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Elected |
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Number of Outside Corporate Auditors |
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3 |
Relation with the Company (1)
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Name |
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Occupation |
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Relation with the Company |
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Tadashi Ohe |
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Attorney |
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A current outside director or outside corporate auditor of another company |
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Yoshinobu Shimizu |
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Certified Public Accountant |
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NA |
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Minoru Shishikura |
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Former employee of another company |
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A current outside director or outside corporate auditor of another company |
Relation with the Company (2)
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Supplementary |
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Reason(s) for Appointing |
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Information in Regard |
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the Relevant Outside |
Name |
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to Applicable Items |
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Corporate Auditor |
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Tadashi Ohe |
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NA |
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Insight and experience gained through being an attorney |
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Yoshinobu Shimizu |
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NA |
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Insight and experience gained through being a certified public accountant |
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Minoru Shishikura |
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NA |
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Insight and experience gained through many years working for a financial institution |
Other Items Related to Major Activities of Outside Corporate Auditors
Outside Corporate Auditors conduct audits throughout the year based on the audit policy, audit
plan, audit methodology and the allocation of audit work, which are determined by the Board of
Corporate Auditors. In the Companys 105th Business Term (fiscal year 2005, which ended December),
the Board of Corporate Auditors met 17 times with both Outside Corporate Auditors in attendance.
Furthermore, including Extra-ordinary Board of Director Meetings, the Board of Directors met 16
times, 12 times with both Outside Corporate Auditors present, and four times with one Outside
Corporate Auditor present.
Incentives to Directors
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Implementation of Measures to Grant Incentives to Directors |
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Not implemented |
Supplementary Information in Regard to Applicable Items
With regard to the remuneration given to Directors, the Company calculates the amounts based on the
Directors individual contribution to the Company. The Company believes that this is an appropriate
remuneration system that compensates Directors for the execution of their duties. Therefore, the
Company does not grant or give stock options or other forms of incentive.
Director Remuneration
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Disclosure Method |
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Annual Report filed with the Japanese government
pursuant to the Securities and Exchange Law of Japan |
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Disclosure Situation |
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Aggregate amount of Director remuneration is disclosed |
Supplementary Information in Regard to Applicable Items
As disclosed in our Annual Report filed with the Japanese government pursuant to the Securities and
Exchange Law of Japan, the amount of Director remuneration for the 105th Business Term (fiscal
year, which ended December 2005) was 956 million yen.
The Support System Provided for Outside Directors and Outside Corporate Auditors
The Company supports the five Corporate Auditors (as of March 30, 2006), which include Outside
Corporate Auditors, by staffing full-time workers at the Office of Corporate Auditors.
Outside Corporate Auditors are given prior explanations of the Board of Directors meeting agendas,
provided by a Non-outside Corporate Auditor or the person in charge of the relevant division. In
addition, although all Outside Corporate Auditors are charged with attending all meetings to
receive reports and explanations regarding conducted audits from the Accounting Auditors and
Corporate Audit Center, when an Outside Corporate Auditor is not able to attend such meetings, a
Corporate Auditor or full-time staff member that did attend will provide a report to enable the
Outside Corporate Auditors to grasp the situation. Furthermore, the Corporate Auditors conduct
liaison meetings once or twice a month to exchange audit-related information between themselves.
2. |
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Items Concerning Functions such as Execution of Duties, Audit and Supervision, Designation, and Remuneration Determination |
In addition to the director and corporate auditor systems, the Company has a corporate governance
structure that incorporates its own internal auditing system.
With a Board consisting of 26 Directors, none of which are Outside Directors (as of March 30,
2006), the Company pursues rational and effective management decision-making. Important matters are
ratified by the Board of Directors and Executive Committee, which, in principle, are based on full
participation of the Companys Directors. The Company has also established committees to address
important management themes with the aim of facilitating efficient decision-making while, at the
same time, complementing the business operation structure and realizing a mutual supervisory
function.
In addition, there are five Corporate Auditors, including three Outside Corporate Auditors (as of
March 30, 2006), who fulfill a monitoring function of management in accordance with audit policies
and allocation of responsibilities. The Corporate Auditors conduct strict audits through attending
the Board of Directors meetings, Executive Committee meetings and other meetings of various
committees, listening to operating reports from Directors and others, inspecting documents of
important resolutions, and investigating the Companys business situation and assets. Furthermore,
close cooperation among the Corporate Auditors, the Accounting Auditors and the Corporate Audit
Center serves to enhance each monitoring function.
With regard to external audits, the Company has introduced the prior approval system by the Board
of Corporate Auditors for contents of the auditing and other service contract and the relevant fees
through establishing such rules as the prior approval of policies and procedures for both auditing
and non-auditing services to reinforce the independence of our accounting firms.
Based on internal audit rules, the Corporate Audit Center (internal auditing) conducts audits
covering such areas as compliance with laws and internal control systems, and provides assessments
and proposals. The various relevant administrative divisions also work with the Corporate Audit
Center to audit such areas as product quality, environmental issues, information security and
physical security.
The Company has an Auditing Service contract with Ernst & Young ShinNihon to audit its financial
statements.
The names and other details of the certified public accountants that carried out audit work for the
Company for the 105th Business Term (fiscal year 2005, which ended December) is listed below.
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Number of Years of |
Certified Public Accountant |
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Accounting Firm |
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Consecutive Audits |
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Designated Partner |
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Operating Partner |
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Michio Shibuya |
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Ernst & Young ShinNihon |
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10 years |
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Designated Partner |
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Operating Partner |
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Hideo Kojima |
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Ernst & Young ShinNihon |
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Designated Partner |
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Operating Partner |
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Eiichi Wada |
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Ernst & Young ShinNihon |
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12 years |
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Designated Partner |
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Operating Partner |
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Yuichiro Munakata |
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Ernst & Young ShinNihon |
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Designated Partner |
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Operating Partner |
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Hirokazu Tanaka |
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Ernst & Young ShinNihon |
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Note 1: For those partners with less than 7 years of consecutive audits, the number of years of
consecutive audits have been omitted.
Note 2: The accounting firm has applied the audit partner rotation system in fulfillment of the
Certified Public Accountant Law in Japan and Japanese Institute of Certified Public Accountant
regulations.
Note 3: In accordance with the Certified Public Accountant Law, operating partners are able to
conduct audits within a period of 7 consecutive fiscal years for fiscal years beginning in and
after April 2004. Meanwhile, the accounting firm takes voluntary measures to rotate operating
partners that exceed 7 years, for companies whose business term starts on or after November 1,
2005. Accordingly, it is planned to voluntary rotate Mr. Michio Shibuya, Mr. Eiichi Wada and Mr.
Hirokazu Tanaka in the 106th Business Term (fiscal 2006, ending December).
Auditing assistants that carried out audit work for the Company: (Certified Public Accountants: 24;
Junior Accountants: 22; Others: 11)
III. |
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Implementation of Measures Related to Shareholders and Other Stakeholders |
1. |
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Measures to Revitalize the Shareholders Meetings and Facilitate the Exercise of Voting Rights |
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Supplementary Information |
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Early Distribution of Notice Regarding the Ordinary General Meeting of Shareholders |
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The Company sent its Notice of
Convocation of the Ordinary General
Meeting of Shareholders 27 days prior to
its latest Ordinary General Meeting of
Shareholders. |
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Other |
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For foreign shareholders, the Company
prepares English translations of its
Notice of Convocation of the Ordinary
General Meeting of Shareholders and
Business Report and distributes this
information to standing proxies. |
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Existence or |
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Nonexistence of |
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explanations by a |
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company representative |
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Supplementary Information |
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Holding of Periodic Conferences for Individual Investors |
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Exists |
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A Representative Director holds a conference once a year. |
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Holding of Periodic Conferences for Analysts and Institutional Investors |
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Exists |
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A Representative Director
holds a conference on
management policy
(Corporate Strategy
Conference) once a year. On
the day financial results
are announced, the Senior
Managing Director and Group
Executive of Finance &
Accounting Headquarters
also holds a conference for
analysts and institutional
investors to report the
results. In addition, twice
a year the Company holds
conferences, which focus on
product groups and are
usually hosted by the
executive in charge of each
group. |
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Holding of Periodic Conferences for Overseas Investors |
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NA |
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Once a year the Senior
Managing Director and Group
Executive of Finance &
Accounting Headquarters
meets with overseas
investors to discuss the
Companys management and
business strategies. On the
day financial results are
announced, the Senior
Managing Director and Group
Executive of the Finance &
Accounting Headquarters
also holds a conference
call to report the results.
In addition, a
Representative Director may
occasionally hold a
conference with overseas
investors. |
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Posting of IR Materials on Homepage |
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Exists |
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As a general rule, the
Company strives to post all
disclosed materials on its
Japanese and English
language websites. The
websites also include
information on the
Companys stock price,
historical financial data
(10-year summary), and
audio or video from various
recently held
investor-related
conferences. |
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Establishment of a Post for IR |
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NA |
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The IR Promotion Division,
which is a part of the
Global Finance Center,
organized under Finance &
Accounting Headquarters, is
in charge of investor
relations. The Director in
charge of investor
relations is the Senior
Managing Director and Group
Executive of Finance &
Accounting Headquarters.
The person in charge of the
investor relations program
on a day-to-day basis is
the senior general manager
of the IR Promotion
Division. |
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Measures Concerning Respecting the Position of Stakeholders |
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Supplementary Information |
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Internal Rules, etc. Regarding Respecting the Position of Stakeholders |
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In line with Canons corporate
philosophy of kyoseiliving and working
together for the common goodthe
Company works to fulfill its social
responsibilities, fostering good
relations, not only with its customers,
the communities in which the Company
operates, and shareholders, but also
with nations and the environment. These
objectives are outlined in the Canon
Group Code of Conduct, which Canon
Directors and employees adhere to when
conducting business activities. |
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Implementation of Environmental Conservation Activities, CSR Activities, etc. |
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Regarding the Companys environmental
conservation activities and CSR
activities, related divisions are in
charge of handling these
responsibilities in accordance with
Canons corporate philosophy of kyosei. |
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Detailed information on these activities
appears in the Sustainability Report,
which the Company publishes to ensure
accountability to its stakeholders. |
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Establishment of Policies, etc. Concerning Supplying Information for Stakeholders |
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As for information-disclosure policies,
the Company has drawn up its own
guidelines, which it adheres to when
disclosing information. In addition, the
Company established the Disclosure
Committee in 2005 to ensure that
important management information is
disclosed in an accurate, comprehensive,
and fair manner. |
IV. |
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Basic Policy Concerning Internal Control Systems and Overview of their Implementation |
The following is an overview of Canons Basic Policy regarding Internal Control Systems and the
Companys implementation of such systems.
1. |
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System for ensuring Directors and Employees Compliance with Laws and Articles of Incorporation |
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Based on the spirit of the Three Selfs (self-motivation, self-management, and
self-awareness)a Canon universal principle dating back to the Companys foundingthe
Company established the Canon Group Code of Conduct as a standard to which Directors and
employees must adhere when performing their work. Canons Corporate Ethics and Compliance
Committee, which manages and oversees this initiative, promotes compliance activities
through compliance staff assigned to each division. |
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(2) |
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The Companys internal auditing, legal, and other divisions work to strengthen
compliance through law-abidance guidance and monitoring. |
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(3) |
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An in-house hotline system is employed to help prevent improprieties. |
2. |
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System for Maintaining and Managing Information Relating to the Performance of Duties by Directors |
Information relating to the performance of duties by Directors is maintained and managed in
accordance with the Companys basic rules for document management and other in-house rules. A
system has been established that enables Directors, Corporate Auditors, and internal auditing to
access this information anytime.
3. |
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Rules and Other Systems Regarding Management of Risk of Loss |
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(1) |
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Important matters are carefully deliberated at the Executive Committee and in other
various Committees to eliminate or reduce business risks. |
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(2) |
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Business processes are specified and risks are evaluated based on guidelines of the
Internal Control Committee to ensure the accuracy and reliability of financial reporting.
This must be documented in writing, and the status of control activity is regularly
confirmed. |
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(3) |
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A risk management system has been created through the formulation and observance of
various in-house rules to respond to diversifying risks. |
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(4) |
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Auditing by internal auditing is carried out for the early detection and resolution
of risks. |
4. |
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System for Assuring Directors Efficient Execution of Duties |
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(1) |
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Important matters are carefully deliberated in advance by the Executive Committee and
in various Committees to promote prompt and appropriate decision making by Directors. |
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(2) |
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Management policies are explained in long-term management plans, and Company goals
are given concrete shape in medium-term plans. In addition, annual and quarterly
short-term plans and monthly budgetary control are used to monitor performance progress,
through which the Company makes optimum use of management resources. |
5. |
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System for Ensuring Appropriate Groupwide Operations |
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(1) |
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Based on the Canon Group Code of Conduct, the Company promotes Groupwide compliance
and infuses an awareness of compliance and corporate ethics. |
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(2) |
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The internal auditing, legal, and other divisions provide guidance and monitoring
with regard to the observance of laws in the business activities of all Group companies. |
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(3) |
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The soundness and efficiency of the Groups business activities are ensured by means
of Groupwide medium-term plans and deliberations in the various Committees. |
6. |
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Matters Regarding Employees Who Assist the Duties of Corporate Auditors and Their Independence |
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(1) |
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The Office of Corporate Auditors has been established, and full-time employees of a
requisite size have been assigned to it. |
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(2) |
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The Office is an organization independent of the Board of Directors, and changes in
its personnel require the prior consent of the Board of Corporate Auditors. |
7. |
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System of Reporting to Corporate Auditors and Other Systems for Securing the Effectiveness of Auditing by Corporate Auditors |
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(1) |
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Directors promptly report to corporate auditors matters that may have a significant
impact on the Company, and deliver reports periodically to corporate auditors regarding
matters they and the corporate auditors have previously agreed upon in consultations. |
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(2) |
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Corporate auditors periodically receive reports from accounting auditors. |
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(3) |
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Corporate auditors attend Executive Committee and other important meetings. |
V. |
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Other |
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1. |
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Matters Regarding Takeover Defense |
Not introduced.
2. |
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Other Items Concerning Corporate Governance Systems, etc. |
The following is an overview of recently implemented measures aimed at enhancing corporate
governance.
In 2004, the Company established the Corporate Ethics and Compliance Committee and Internal Control
Committee as standing committees with the president appointed as chairman of both organizations.
The aim of the Corporate Ethics and Compliance Committee is to raise and infuse compliance and
ethical awareness throughout the Company. To raise the effectiveness of these activities, the
related administrative department, which had been part of the General Affairs Headquarters, was
made an independent unitthe Corporate Ethics and Compliance Administration Officeunder the
direct control of the Companys president. A Company Director was appointed to head the office.
The Internal Control Committee has built a highly effective own internal control system and has
started activities, which not only aim to ensure the reliability of the Companys financial
reporting, but also to ensure the effectiveness and efficiency of the Companys business
operations, as well as compliance with related laws.
In order to enhance the management monitoring function of the Board of Corporate Auditors, from
March 30, 2006, the number of Corporate Auditors was increased from four (two Non-outside Corporate
Auditors, two Outside Corporate Auditors) to five (two Non-outside Corporate Auditors, three
Outside Corporate Auditors).
Through these measures, the Company has placed emphasis on building systems to ensure the proper
functioning of corporate governance. Going forward, to ensure the everlasting functioning of
corporate governance and the Companys continued growth and development, the Company will foster a
corporate culture whereby all Directors and all employees conduct themselves with an awareness of
compliance and corporate ethics.